Project Information

Bid Title

Electronic Security System Upgrade

Issuing Agency

Town of Narragansett

Location

Rhode Island

Published Date

Apr 30, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26017

Original Source

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Bid Documents

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Project Description

Bid Number:	B26017
Bid Title:	Electronic Security System Upgrade
Category:	Bids/RFQs
Status:	Open

Description: This bid is for the installation of a new electronic access control system at Town-owned facilities within the Town of Narragansett. The project includes access control hardware, system software, video surveillance and integration with existing or future credentialing systems.  Facilities may include administrative offices, public safety buildings, public works facilities, and other municipal spaces. The access control system may be deployed using a cloud-hosted or hybrid architecture, as defined in the project specifications. Integration with existing video management systems may be required. Publication Date/Time: 4/30/2026 9:00 AM Closing Date/Time: 5/27/2026 11:00 AM Bid Opening Information: Purchasing; Town Hall Pre-bid Meeting: 05/06/2026 at 11:00 Contact Person: Susan W. Gallagher, 401-782-0644 Download Available: Yes Fee: No charge Plan & Spec Available: See "Related Documents". Business Hours: 8:30 AM - 4:30 PM Fax Number: 401-788-2555 Plan Holders List: V2 Systems Attention: Bill Clements 38 Greenwood Avenue Weymouth, MA 02189 PH: 781-337-0222 EM: bill.c@v2-sys.com Convergint 25 Forbes Blvd Boston, MA 02035 PH: 781-806-5090 EM: Mike.Kotwicki@Convergint.com Flash Security Integrators, Inc. Attention: Daniel Walsh 455 Brayton Avenue Fall River, MA 02721 PH: 617-307-4229 EM: Daniel.walsh@flashsecurity.com SullyMac Attention: Sean McCarty 50 Minnesota Avenue Warwick, RI 02888 PH: 401-949-0910 EM: smcarty@sullymac.com NextGen Security Attention: Lou Martin 770 Pennsylvania Drive Exton, PA 19341 PH: 484-235-5520 EM: louis.martin@nextgensecured.com Lan-Tel Communications, Inc. Attention: Nick Martin 3 Edgewater Drive, suite 202 Norwood, MA 02062 PH: 800-551-8599 EM: nmartin@lan-tel.com Special Requirements: Bid Security, Performance Bond, and Labor & Material Bond. Please note that the pre-bid meeting is MANDATORY. Related Documents: B26017 FULL SPECS Electronic Security System Upgrade

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TOWN OF NARRAGANSETT

REQUEST FOR BIDS:

ELECTRONIC SECURITY SYSTEM UPGRADE –

INFORMATION TECHNOLOGY

Susan W. Gallagher, Purchasing Manager

Daniel Holland, Director of Information Technology

Eric Grist, Security Consultant

Bid Opening (Due Date): Wednesday, May 27, 2026 at 11:00 AM

VENDOR NAME SUBMITTING BID: __________________________________

INVITATION TO BID

Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE

ISLAND for ELECTRONIC SECURITY SYSTEM UPGRADE on or before 11:00 AM on

Wednesday, May 27, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue,

Narragansett, RI and at that time will be opened and read in public.

Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,

Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday

and are available on the Town of Narragansett website, www.narragansettri.gov.

All bids must be submitted on the bid form provided, in duplicate and clearly marked:

(Sealed Bid)

ELECTRONIC SECURITY SYSTEM UPGRADE

Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town

Hall, 25 Fifth Avenue, Narragansett, RI 02882-3699", bearing the name and address of

the bidder.

Bid Security, in the form identified within the Standard Instructions to Bidders, and in the

amount of five (5) percent of the total Bid amount, must accompany each Bid.

The successful Bidder must furnish a Performance Bond and a Labor and Material Pay-

ment Bond, in the specific formats as attached herein, both for the full value of the Bid

Price, along with all required insurance certificates, within fifteen (15) calendar days after

the award date in order to execute a Contract.

A MANDATORY pre-bid meeting has been scheduled for Wednesday, May 6, 2026 at

11:00 AM at Town Hall, Large Board Room (2nd Floor), 25 Fifth Avenue, Narragansett,

RI.

No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing

time for receipt of bid.

The Town of Narragansett reserves the right to reject any/all bids, waive any informalities

in the bids received and to accept and award the bid to the lowest qualified bid deemed

most favorable to the interest of the Town of Narragansett.

Individuals requesting interpreter services for the hearing impaired must notify the Fi-

nance Department (401) 782-0644 three business days prior to the bid opening.

Susan W. Gallagher

Purchasing Manager

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STANDARD INSTRUCTIONS TO BIDDERS

DEPARTMENT OF FINANCE-PURCHASING DIVISION

TOWN OF NARRAGANSETT, RHODE ISLAND

THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE

PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING

SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."

1. Receipt and Opening of Proposal

Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,

Town of Narragansett, RI until the time indicated on the advertisement for bids, for

the commodities, equipment or services designated in the specifications and will

then be publicly opened and read.

2. Form of Bid

Proposal must be submitted on and in accordance with the forms attached hereto,

blank places must be filled in as noted, no change shall be made in the phraseol-

ogy of the proposal or in the item or items mentioned therein, must contain the

name and proper address of the bidding firm, and must be signed by a responsible

member of the firm with his/her signature and official title. Proposals that are not

complete, or contain any omissions, erasures, alterations, additions or contain ir-

regularities of any kind, may be rejected.

3. Submission of Bids

a. Envelopes containing bids must be sealed and addressed to the office of the

Purchasing Manager, Town Hall, Narragansett, RI 02882 and must be marked

with the name and address of bidder, date and hour of opening, and name of

bid.

b. The Purchasing Manager will decide when the specified time has arrived to

open bids, and no bid received thereafter will be considered.

c. Any bidder may withdraw his/her bid by written request at any time prior to the

advertised time for opening. Telephonic bids, amendments, or withdrawals will

not be accepted.

d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)

days from the date of bid opening.

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e. Negligence on the part of the bidder in preparing the bid confers no rights for

the withdrawal of the bid after it has been opened.

f. Proposals received prior to the opening time will be securely kept unopened.

No responsibility will attach to an officer or person for the premature opening of

a proposal not properly addressed and identified.

g. All bids or proposals that exceed $500,000 must include an additional copy

(beyond the number of copies specified in the Invitation to Bid, Bid Form, or

elsewhere within these Contract Documents), submitted by the Bidder, which

will be made available for public inspection pursuant to RIGL 37-2-18(j).

4. Prices

Bidders shall state the proposed price in the manner designated in the Bid Pro-

posal Form. In the event that there is a discrepancy between the unit prices and

the extended totals, the unit prices shall govern. In the event there is a discrepancy

between the price written in words and written in figures, the prices written in words

shall govern.

5. Terms

Cash discounts offered will be considered in determining awards. The discount

period shall be computed from the date of delivery or from the correct invoice as

received by Town Treasurer, whichever date is later. The date of delivery shall be

construed to mean the date on which bid item is determined to meet the specifica-

tions and is therefore acceptable. Discounts for a period less than thirty (30) days

may not be considered.

6. Rhode Island Sales Tax

The Town is exempt from the payment of R.I. Sales Tax under the 1956 General

Laws of the State of Rhode Island, 44-18-30 Paragraph 1, as amended.

7. Federal Excise Taxes

The Town is exempt from the payment of any excise or federal transportation

taxes. The price bid must be exclusive of taxes and will be so construed.

8. "Or Equal" Bidding

When the name of a manufacturer, a brand name, or manufacturer's catalogue

number is issued as the bid standard in describing an item followed by "Or Equal"

this description is used to indicate quality, performance and other essential char-

acteristics of the article required.

4

If bidding on other than the make, model, brand or sample specified, but equal

thereto, bidder must so state by giving the manufacturer's name, catalogue num-

ber and any other information necessary to prove that the intended substitution of

a commodity is equal in all essential respects to the bid standard. Bidder must

prove to the satisfaction of the Town Manager or by person or persons designated

by him, that his/her designated substitute is equal to the bid standard: otherwise,

his/her bid will be declared "No Bid" insofar as the item in question is concerned.

9. Award and Contract

Unless otherwise specified, the Town reserves the right to make award by item or

items, or by total, as may be in the best interest of the Town. A written award (or

acceptance of bid) mailed (or otherwise furnished) to the successful bidder fol-

lowed by a Town Purchase Order shall, unless otherwise specified, be deemed to

result in a binding contract without further action by either party.

10. Delivery

All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode Is-

land. The bid prices must include delivery and shipping to the Town. No additional

shipping, handling, or fuel surcharge costs will be honored by the Town. Deliveries

must consist only of new merchandise or equipment (unless otherwise specified)

and shall be made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No

delivery shall become due or be acceptable without a written Purchase Order is-

sued by the Town Purchasing Manager.

11. Equal Employment Opportunity Policy Statement

For the purposes of this Policy, the term “vendor” shall mean any and all individu-

als, companies, corporations, and business entities that provide goods or ser-

vices to the Town of Narragansett pursuant to any and all relevant and appropri-

ate Federal, State, and local purchasing rules, regulations, and procedures.

The Town of Narragansett is committed to the general policy and principle of Equal

Employment Opportunity in terms of retaining vendors to provide the Town with

goods and services necessary for routine and emergency operations. The Town

will not discriminate against vendors as entities, or individual employees thereof

on any legally-recognized basis included, but not limited to, race, age, color, reli-

gion, sex, marital status, national origin, physical or mental disability, Veteran’s

status, pregnancy, sexual orientation, genetic conditions, predisposition to certain

diseases, or ancestry, except where a bona fide occupational qualification exists.

12. Towns Right to Reject

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Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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