Project Information

Bid Title

BASE CAMP SERVICES FOR STORM RELIEF

Issuing Agency

Peace River Electric Cooperative

Location

Florida

Published Date

Apr 14, 2025

Closing Date

Apr 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-06

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Peace River Electric Cooperative

Status
Active

Fiscal Year
2025

Primary Contact
Daniel Moore

Title
BASE CAMP SERVICES FOR STORM RELIEF

Secondary Contact
Tim Gibson

Number
2025-06

Tertiary Contact

Type
Request for Proposal

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
PRECO requests Proposals for Base Camp Services provider for the following:

Turn-key base camp facilities for a minimum of 200 persons. PRECO will need to know the maximum capacity amount that each bidder will be able to accommodate. One (1) Base Camp may be needed at each or just one of three (3) locations, Indian Lake Estates (Polk County), Lakewood Ranch/Parrish (Manatee County), and Wauchula (Hardee County). The provider selected will be required to provide record-keeping services for meals, lodging, and fueling provided with the name and company of the individual receiving service.

The deployment is to be for a minimum of seven (7) consecutive days, with options to extend by single-day intervals.

Base Camp Requirements:

•        Kitchen and Catering

•        Refrigeration for food

•        Dining facilities with or without A/C

•        Sleep trailers / tents (30+ beds each) with A/C

•        Showers and toilets

•        Laundry services

•        Ice

•        Water, generators, and waste removal (fuel provided by PRECO)
Base Camp Optional Services

•        On-site medical aid

•        Site Security

•        Traffic Control

•        Truck and equipment fueling services (fuel to be provided by PRECO)

Dates(All times are listed as EST )

Broadcast Date
2/14/2025 12:00 PM EST

Question End Date
4/11/2025 5:00 PM EST

Due Date
4/15/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 2

Type	Name	Description	File Type
Contract	PRECO Master Services Agreement-FEMA Compliant-2025.pdf	MASTER PROFESSIONAL SERVICES AGREEMENT	PDF
Request for Proposal	SPECIFICATIONS FOR BASE CAMP SERVICES 2025.pdf	BASE CAMP SERVICES SPECIFICATIONS	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 12

Question	Date Asked	Answer	Date Answered
Will you provide a price sheet?	2/14/2025 1:17:43 PM	Price sheet to be provided by Vendor. We will not be broadcasting pricing.	2/14/2025 1:36:21 PM
RE: Optional Services: Truck and equipment services: If PREC provides the fuel, will they also supply the fuel trucks? Is the vendor to just provide the fuel support staff to wet hose equipment or man a stationary location? Thank you	2/21/2025 12:45:15 PM
1) Is a signed copy of the Master Service Agreement required with proposal submittal, or only the Bidder`s Statement form?	3/24/2025 8:04:23 PM
2) If Offerors have exceptions to the MSA, should exceptions be presented in a separate stand-alone file?	3/24/2025 8:05:23 PM
3) Will future basecamps be supporting PRECO employees, emergency responders, the general public or others?	3/24/2025 8:06:15 PM
4) Will temporary fencing be required?	3/24/2025 8:06:43 PM
5) Does PRECO have sites already designated for potential basecamps at the locations referenced in the scope of services? If yes, can PRECO provide the specific addresses of these sites, or at least their dimensions and description of access roads?	3/24/2025 8:06:58 PM
6) In the last 10 years, has PRECO required turnkey basecamp support?	3/24/2025 8:08:01 PM
7) Are there any incumbents under the current MSA? If yes, please provide a list of them.	3/24/2025 8:10:37 PM
8) For the 2025 Pricing Sheet, in addition to providing an unredacted copy, can Offerors submit a redacted version to address any future third-party informational requests? This will help protect sensitive information while allowing Offerors to confidently offer the best value pricing to PRECO.	3/24/2025 8:12:20 PM
9) The portal lists "Supplemental Vendors" and "Plan holders." Are these vendors interested in the opportunity, or are the Supplemental Vendors the current incumbents?	3/24/2025 8:13:35 PM
Rewrite for clarity. Keep the integrity of the question. 10) The RFP references "Sleep trailers / tents (30+ beds each) with A/C." Are 12-bed sleeper trailers acceptable structures to meet this requirement?	3/24/2025 8:15:09 PM

Commodity Codes

Total: 2

Code	Description
[312-83]	Tent Systems, Field (For Ground Zero Environment)
[990-30]	Disaster Relief Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 561210Facilities Support Services
• NAICS 624230Emergency and Other Relief Services

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