Project Information

Bid Title

ITB 3005-012826 Station 9 Roof Replacement Project

Issuing Agency

City of High Point

Location

North Carolina

Published Date

Dec 18, 2025

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

3005-012826

Original Source

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Bid Documents

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Project Description

Bid Number:	3005-012826
Bid Title:	ITB 3005-012826 Station 9 Roof Replacement Project
Category:	Bid Opportunities
Status:	Open
Bid Recipient:	Libby.Rush@highpointnc.gov

Description: The City of High Point is seeking a qualified contractor to remove and replace the roof estimated at approx. 8800 square feet at Fire Station 9 located at 2702 Triangle Lake Rd, High Point, NC A pre-bid conference will be held on Wednesday, January 7, 2026, at 11:00 AM at Fire Station 9 located at 2707 Triangle Lake Rd, High Point, NC. City staff will be available to discuss the project and answer pertinent questions, including MWBE requirements. All prospective bidders are urged and cautioned to attend so as to prepare bids based upon a full understanding of project specifications. Contact Libby Rush for questions at For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 12/18/2025 2:30 PM Closing Date/Time: 1/28/2026 2:00 PM Submittal Information: Libby.Rush@highpointnc.gov Bid Opening Information: Non-Public Opening Addendum Date/Time: 1/16/26 Pre-bid Meeting: Wednesday, January 7th, 2026 Contact Person: Libby.Rush@highpointnc.gov Download Available: Libby.Rush@highpointnc.gov Plan & Spec Available: Libby.Rush@highpointnc.gov Plan Holders List: Libby.Rush@highpointnc.gov Related Documents: BID 3005-012826 - Station 9 Roof Replacement Project

Attachment Preview

FINANCIAL SERVICES

Purchasing Division

REQUEST FOR BIDS

Station 9 Roof Replacement Project

December 18, 2025

Bid Due Date:

and time:

Bid Number:

Contract Number:

Mailing Address:

Delivery Address:

Purchasing Contact:

E-mail:

Phone:

Wednesday, January 28, 2026

2:00 PM

3005-012826

P O Box 230

High Point NC 27261

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

Libby Rush

libby.rush@highpointnc.gov

336-883-3220

Pre-Bid Conference:

and time:

Wednesday, January 7th, 2026

11:00 AM

2707 Triangle Lake Rd, High

Point

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER

TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING AS SOON AS

POSSIBLE.

Vendor Name: ___________________________________________________________________

Vendor Address: _________________________________________________________________

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form

All pages bound within this Bid Document are necessary parts thereof and Shall Not be

detached, taken apart and/or altered, or bid shall be considered non-responsive.

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

____________________________________________________________________________________________

Vendor Name (include d.b.a. information if applicable)

Entity Formation (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Ownership Category (check applicable):

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged Female American Indian

____________________________________________________________________________________________________________________

Principal Office Address (Per Secretary of State)

________________________________________________

City, State & Zip

_______________________________________________

Federal Tax ID #/Social Security #

____________________________________ __________________________

Email Address

Telephone Number

______________________________________________________________

General Contractor License # (if applicable)

_____________________________________________________________ _________________________________________________

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions and instructions associated with

this bid have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in

writing, effective upon receipt by the agency issuing this Invitation to Bid.

 Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are

subject to the conditions and specifications herein, are invited for materials and equipment as described

herein.

 Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change

or withdrawal.

 Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no

Federal or North Carolina antitrust laws have been violated.

 State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to vendors

invoice and will be paid to vendor at time of invoice payment.

 Bidders shall sign this form along with this entire bound bid document on or before the above date

and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green Drive,

High Point, NC 27260

NOTICE TO BIDDERS

Sealed proposals will be received by the Purchasing Division of the City of High Point, North

Carolina, until 2:00 PM on Wednesday, January 28, 2026, located in the Municipal

Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC, (Come

through the guard gate, go to the stop sign and make a left. The Warehouse is the last door on

the right, look for the dock and yellow chain and the Purchasing/Warehouse sign. Parking will

be on your left), This will not be a Public Bid Opening:

Bid 3005-012826

Station 9 Roof Replacement Project

Bids are invited for work as follows as well as all related miscellaneous work:

The City of High Point is seeking a qualified contractor to remove and replace the roof

estimated at approx. 8800 square feet at Fire Station 9 located at 2702 Triangle Lake Rd,

High Point, NC

All miscellaneous work related to the above. Quantities and major work items are more

thoroughly described herein.

A pre-bid conference will be held on Wednesday, January 7, 2026, at 11:00 AM at Fire Station

9 located at 2707 Triangle Lake Rd, High Point, NC. City staff will be available to discuss the

project and answer pertinent questions, including MWBE requirements. All prospective bidders

are urged and cautioned to attend so as to prepare bids based upon a full understanding of project

specifications.

General contractors are notified that “An Act to regulate the Practice of General Contractors”,

Section 87-1 through 15, ratified by the General Assembly of North Carolina, on March 10, 1925,

and as subsequently amended will be observed in receiving and awarding general contracts.

Copies of the Contract Documents and Plans may be obtained from the City of High Point.

The City reserves the right to reject any and all bids, as may in the judgment of the City, serve its

best interest and the City further reserves the right to waive irregularities and informalities in any

bid submitted.

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High

Point will not discriminate against individuals, and will not do business with vendors who

discriminate against such individuals in violation of the Act.

Libby Rush

Senior Buyer

INSTRUCTIONS TO BIDDERS

1. Receipt and Opening of bids:

A. The City of High Point invites Bids on the form attached hereto, all blanks of which

must be appropriately filled in. (Do Not Complete Construction Agreement Section)

B. The City of High Point will receive Bids by the Purchasing Division at the Municipal

Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC

27261 until Time: 2:00 PM, Day: Wednesday, Date: January 28, 2026. This is not a

public opening.

2. Question and Response Period:

Questions concerning this bid are due in writing via email by:

January 13, 2026 by 12:00 PM to the attention of Libby Rush at

Libby.Rush@highpointnc.gov

An addendum to address questions will be issued on or before January 16, 2026

3. Bidding Requirements and Conditions:

A. The entire bound bid document must be submitted and placed in a sealed

envelope and addressed to the Buyer for the City of High Point. The envelope

shall show the name and address of the Bidder, the name of the contract for which

the bid is being submitted, the bid number, the contract number, and the time and

date of the bid opening in order to guard against premature opening.

B. All hand-carried bids may be delivered prior to the bid due date to the City of High

Point Purchasing Office located in the City Municipal Operations Center,

Warehouse Building at 816 E Green Drive, High Point, North Carolina prior to the

date and time scheduled for the bid opening as so advertised.

C. Bidders who mail their Proposal shall address them as follows.

Bid 3005-012826

Station 9 Roof Replacement Project

City of High Point Purchasing

Division 816 East Green Drive

High Point, North Carolina 27260

A mailed bid will be considered only if received prior to the date and time

scheduled for the bid opening as so advertised.

D. All pages bound within this Bid Document are necessary parts

thereof and shall not be detached, taken apart or altered.

E. The attachment of any additional terms and conditions by any

vendor or bidder is expressly rejected here and shall not be

incorporated into the bid. Attachment of any additional terms

and conditions may be grounds for rejection of the bid by the

City.

F. The City of High Point may consider any Bid not prepared and submitted in

accordance with the provisions herein nonresponsive.

4. Preparation of Bids:

A. Bids shall meet the following requirements:

1) The itemized proposal provided by the City (Yellow Pages) shall be used and

not taken apart or altered. The bid shall be submitted on the same proposal

forms that have been furnished to the bidder by the City.

2) All entries including signatures shall be written in black ink.

3) The Bidder shall submit a unit or lump sum price for each item listed in the

itemized proposal forms.

4) In case of lump sum items, the price shall be written in figures in the Amount

Bid column in the itemized proposal.

5) The total amount bid shall be written in figures in the proper place in the

itemized proposal. The total amount bid shall be determined by adding the

amounts bid for each item.

6) Changes in any entry shall be made by marking a single line through the

incorrect entry in black ink and making the correct entry adjacent thereto in

black ink. A representative of the Bidder shall initial the change in black ink.

7) The following forms shall be filled out and executed within the bound bid

document when the bid is submitted.

a. Bidder Information Form

b. Proposal/Bid Form (Tab-C, Yellow)

c. Minority Participation Form (Tab-D, Blue)

d. Addendum(s) must be acknowledged

e. Other: All Items in Tab-E

5. Power of Attorney:

The Attorney-in-fact who signs Bid Bonds or Contract Bonds must file with each Bond a

certified and effectively dated copy of their Power of Attorney.

Commodity Codes

• NAICS 238160Roofing Contractors

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