Project Information

Bid Title

Re-Bid Concession Contract to Supply, Install and Service Vending Machines 2026-2029

Issuing Agency

Township of Lower

Location

New Jersey

Published Date

May 7, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Re-Bid Concession Contract to Supply, Install and Service Vending Machines 2026-2029

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2600 Bayshore

Road Villas, New

Jersey 08251

TOWNSHIP OF LOWER

Incorporated 1798

(609) 886-2005

NOTICE TO BIDDER

Bid# 2026-01

RE-BID CONCESSION CONTRACT TO SUPPLY, INSTALL AND SERVICE VENDING

MACHINES

2026-2029

Notice is hereby given that sealed proposals will be received by the Lower Township

Clerk’s Office on Tuesday, May 19, 2026 at 10:00 a.m., prevailing time, at which time

the said sealed proposals will be publicly opened and read for the following:

RE-BID CONCESSION CONTRACT TO SUPPLY, INSTALL AND SERVICE

VENDING MACHINES

2026-2029

All bids shall be submitted on the Proposal Form approved for this proposal, or on an

exact replica as to wording and punctuation. Copies of such Proposal Form, this

advertisement, and the Terms and Specifications may be obtained from the Township

Clerk’s Office at 2600 Bayshore Road, Villas, NJ or by email request to

clerk@townshipoflower.org. The bidder must absolutely comply with all of the terms of

the said documents.

The Township Council reserves the right to reject any or all bids if it deems it is in the

best public interest to do so. Bidders are required to comply with the requirements of

Public Laws of 1975, Chapter 127, and Affirmative Action Requirements. Bidders are

required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.

Adv April 21, 2026

Robert Osborn, QPA

Purchasing Agent

GENERAL INSTRUCTIONS

1.0 GENERAL INSTRUCTIONS

1.1 Instructions, forms and specifications may be obtained in person or by United States Mail

from the Township of Lower Township Municipal Clerk’s Office, Township Hall, 2600

Bayshore Road Villas, NJ 08251.

1.2 All bids are to be submitted on and in accordance with the Proposal Form approved for

this proposal or on an exact replica as to wording and punctuation. Copies of this Proposal

Form are available at the Office of the Municipal Clerk.

1.3 All bidders shall be required to submit two (2) complete sets, consisting of one (1) original

and one (1) exact photocopy of the Proposal Forms, required forms and the complete bid

proposal in a sealed envelope addressed to the Municipal Clerk, Township Hall, 2600

Bayshore Road, Villas, NJ 08251 and clearly marked with the name and address of the

bidder and the number and title of the bid proposal. Bid proposals may be hand-delivered

or mailed, however, the Township disclaims any responsibility for bid proposals forwarded

by United States Mail and/or Overnight Mail Carriers and that are received after the bid

opening deadline.

1.4 All bid proposals shall be received in the office of the Municipal Clerk, Township Hall, 2600

Bayshore Road, Villas, NJ 08251 on or before the time and date specified. Bid proposals

received after the time specified will be returned to the bidder unopened.

1.5 No bids shall be considered in which the proposal form, specifications, or any provisions

have been modified, without the permission of the Township’s Purchasing Agent.

1.6 Each bid shall be accompanied by a notarized Non-Collusion Affidavit executed by the

bidder or, in case the bidder is a corporation, by a duly authorized representative of said

corporation. Forms for this purpose are provided in your bid proposal.

1.7 Additional information or clarification of any of the instructions or information contained

herein may be obtained from the Township’s Purchasing Agent.

1.8 To better ensure fair competition and to permit a determination of the lowest bidder, bids

may be rejected if they show any omission, irregularities, alteration of forms, additions not

called for, conditional or unconditional, non-responsible bids, or bids obviously unbalanced.

1.9 Any bidder or bidders finding any discrepancy in or omission from the specifications, in

doubt as to their meaning, or feel that the specifications are discriminatory, shall notify the

Township Clerk in writing not less than seven (7) days prior to the opening of the bids.

Exceptions, as taken, in no way obligate the Township to change the specifications. The

Township will notify all prospective bidders in writing, by addendum duly issued of any

interpretations or changes made to specifications or instructions.

2.0 PREPARATION OF THE BID PROPOSALS

2.1 All bidders are encouraged to examine any drawings, specifications, schedules, and

instructions included in the bid package. Failure to do so will be at the bidder's own risk.

2.2 All bidders are required to utilize type or clearly written ink print when completing the

proposal form. Unit and total price extensions shall be fully extended in terms of dollars

and cents. Decimal points and commas shall be utilized when and where required. If and

when applicable, a bidder chooses not to bid on specific items, the bidder shall then be

required to place the wording "NO BID" or “N/B” on the specified line on the bid proposal

form.

2.3 When applicable, all bidders shall clearly complete the space provided at the top of each

bid form with their name and current address.

2.4 No bidder shall be permitted to offer more than one (1) price on each item, even though

they may feel that they may have two or more styles that will meet the specifications.

Bidders shall be required to determine for themselves which item to offer. If any bidder

should submit more than one (1) price on any item, all prices for that item may be rejected

at the Township’s discretion.

2.5 In the case of error in the extension of prices on the bid proposal form (if requested), the

unit price shall govern. Unit prices shown must be net.

2.6 If erasures or other changes appear on the bid forms, each erasure or change shall be

initialed in ink by the individual signing the bid.

2.7 The Invitation for Bid Proposal contract number, the vendor’s name and a current address

shall appear on any technical data or other information furnished by the vendor with the

bid proposal.

2.8 Receipt of amendments/addendum by the bidders shall be acknowledged on the form that

has been provided in the specifications. Addendum received prior to bid proposal

submission should be acknowledged in the appropriate space on the bid document.

Addendum received after bid submittal should be acknowledged by letter, fax or e-mail.

2.9 Any documents intended to supplement or deviate from the express requirements of this

Invitation for Bid may result in a rejection of that bid proposal. Bidder quotation forms

duplicating the items listed on the enclosed bid can be confusing and are not requested.

2.10 Signed bid proposal sheets and all bid price sheets, which the bidder has offered pricing,

shall be returned for the bid to be considered as complete.

3.0 MATERIAL AVAILABILITY

3.1 Bidders must accept responsibility for verification of material availability, production

schedules, and other pertinent data prior to the submission of the bid and delivery time.

It is the responsibility of the bidder to notify the Township immediately if item(s) specified

are discontinued, replaced, or not available for an extended period of time. The Township

reserves the right to charge back additional costs (freight, special handling, difference in

purchase price, etc.) to the successful bidder when items are not supplied as offered. In

addition, failure of the successful bidder to furnish the item(s) awarded from this bid may

eliminate the bidder from the active bidder’s list.

4.0 ESTIMATED QUANTITIES

4.1 Unless otherwise indicated, the quantities listed in the specifications or on the proposal

form are approximate only and are for the purpose of canvassing for bid proposals. The

Township does not guarantee to purchase any definite quantities however the Township

does intend to purchase the quantities that are required to meet its specific needs for that

item(s) during the term of the contract. The quantities purchased by the Township are

limited to the amount of monies budgeted and appropriated for the same under New Jersey

State Statutes. Payment to the contractor will be made only for the actual quantities of

items furnished in accordance with the contract and it shall be understood that the

estimated quantities specified herein may be increased, diminished or omitted without in

any way invalidating the prices bid.

5.0 SAMPLES & LITERATURE TO BE PROVIDED WITH THE BID PROPOSAL

5.1 All bids shall be accompanied by descriptive literature giving full description of details as

to the types of material and equipment that are to be furnished under the contract.

Samples, where required, shall be delivered to the Office of the Municipal Clerk, Township

Hall, 2600 Bayshore Road, Villas, NJ 08251 before the opening of bids unless otherwise

required in the specifications. All sample packages shall be clearly tagged or marked as

"Samples" and each sample shall bear the name of bidder, bid proposal number and item(s)

number. Failure to furnish samples, when required, or to clearly identify samples, may be

considered sufficient reason for rejection of the bid. All deliveries under the contract shall

conform in all respects with samples, catalogue cuts, etc., as submitted and accepted as a

basis for the award. The Township reserves the right to retain or destroy the articles or

materials submitted as a sample for the purpose of testing or proof of contract compliance

and will be free from any redress or claim on the part of the bidder or contractor if any

article or materials are lost, damaged or destroyed. Upon notification from the Municipal

Clerk that a sample is available for return, it shall be removed by the bidder within fifteen

(15) days or the Township will not be held responsible for its disposition.

6.0 MODIFICATIONS OR WITHDRAWAL OF THE BID PROPOSAL

6.1 A bid proposal that is the possession of the Municipal Clerk may be altered by letter, email

or fax transmission bearing the signature or name of the person authorized for bidding

provided it is received prior to the time and date of the scheduled bid opening. Under no

circumstances shall the correspondence reveal the bid price or any changes to those figures

which have been proposed, but should only indicate the addition, subtraction or other

change in the documents and/or required support materials.

6.2 A bid proposal that is in the possession of the Municipal Clerk may be withdrawn by the

bidder in person or by written notarized request up until the time of the scheduled bid

opening. Bids may not be withdrawn after the bid opening, unless formal approval has

been granted by both the Township Manager and the Township Purchasing Agent in

accordance with N.J.S.A. 40A:11-23.3.

7.0 TRADE NAME PROVISIONS

7.1 This provision does not apply to items that are identified as "NO SUBSTITUTION".

7.2 When items within the proposal are identified by a manufacturer's name, trade name,

brand name, catalogue number or reference, it shall be understood that the bidder

proposes to furnish the item so identified and does not propose to furnish a substitute

unless indicated on the bid proposal form. Brand names shall be specified if offering other

than the brand identified by the Township. If more than one brand is suggested by the

Township, the bidder shall be required to indicate which brand they are proposing to

furnish.

7.0 TRADE NAME PROVISIONS (CONTINUED)

7.3 The use of trade names by the Township is intended to be descriptive, but not restrictive

and only to establish a standard for items that will be considered satisfactory. Bid proposals

on all brands and models may be considered provided the bidder clearly states in the bid

proposal exactly what they propose to furnish. The bid shall also be required to be

accompanied by the manufacturer's specifications for each item proposed. Specifications

or descriptive literature shall be forwarded with the bid on all proposed substitutes or the

bid may be found non-responsible by the Township. If a catalogue is submitted, the page

number where the item may be found shall be marked for each item. A sample may be

required for evaluation prior to the acceptance of a substitute.

7.4 If a bidder proposes an item different than the item identified and does not provide a

manufacturer's specification for that item, the bidder may be found non-responsible for

that item.

7.5 The Township reserves the right to inspect and evaluate the proposed alternate item(s)

for future consideration and inclusion on the qualified product’s list.

7.6 The Township reserves the right to approve or reject any proposed substitutes that are a

variation from the Township’s specifications or requirements, and to accept any item or

group of items as may be in the best interest of the Township.

8.0 PATENT RIGHTS

8.1 Whenever any materials, process, composition or thing called for in these specifications is

covered by letter patents, the successful bidder shall be required to secure before using or

employing such materials, process, composition or thing, the assent in writing of the owner

or licensee of such letter patents and file same with the Township’s Purchasing Agent.

9.0 COMMERCIAL WARRANTY & MANUFACTURER'S RECOMMENDATIONS

9.1 The bidder shall agree that all supplies and/or services furnished under any resultant

purchase order issued by the Township of Lower shall be covered by the most available

commercial warranties the bidder gives to any other customer for the same supplies and/or

services. All warranty information and certificates shall be furnished at the time of the bid

opening and become the property of the Township upon the delivery of said items. All

rights and remedies stated in the warranties must be honored by the contractor and/or

their manufacturer.

9.2 All items shall be of new manufacture unless otherwise specifically stipulated or called for

in the specifications.

9.3 All products offered shall have passed the first line standards as set forth by the

manufacturer. No seconds, blemished articles, or items containing defects shall be

included in the proposed bid unless specifically stipulated or called for in the specifications.

Commodity Codes

• NAICS 454210Vending Machine Operators

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