Project Information

Bid Title

Tree and Infrastructure Inventory and Analysis Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 13, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Tree and Infrastructure Inventory and Analysis Request for Proposals

Sponsor: Department of Parks, Recreation, and Forestry

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-13-2026

Closing Date: 03-13-2026

Closing Time: 04:00 PM

Summary

The City of St. Louis is seeking proposals from qualified vendors to provide a comprehensive tree asset inventory with additional infrastructure options to the Forestry Division of the Department of Parks, Recreation and Forestry via a LiDAR digital twin & basic attribute asset inventory or in-person inventory with condition for all trees in all City parks and all public right-of-way (ROW).

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REQUEST FOR PROPOSALS:

TREE & INFRASTRUCTURE INVENTORY

& ANALYSIS

​

RFP OPENING DATE: FEBRUARY 13, 2026

RFP CLOSING DATE: FRIDAY, MARCH 13, 2026

CITY OF ST. LOUIS

DEPARTMENT OF PARKS, RECREATION AND FORESTRY

5600 CLAYTON AVENUE IN FOREST PARK

ST. LOUIS, MO 63110​

​

​

TABLE OF CONTENTS

I. PURPOSE AND INTENT​

3

II. INFORMATIONAL MEETING; QUESTIONS & ANSWERS PERIOD​

4

III. SUBMISSION DEADLINE; INTERVIEWS​

4

IV. SCOPE OF WORK​

5

V. FEES AND PRICING SCHEDULE​

7

VI. EVALUATION CRITERIA​

7

VII. MINORITY & WOMEN’S BUSINESS ENTERPRISE PARTICIPATION (MBE/WBE)​

7

VIII. INSURANCE REQUIREMENTS​

8

IX. LIVING WAGE​

9

X. SERVICE CONTRACT MINIMUM PREVAILING WAGES/BENEFITS​

10

XI. EARNINGS TAX REQUIREMENTS​

11

A. Payment of City Taxes Required​

11

B. City Business License​

11

C. Authority to Investigate​

11

XII. ADDITIONAL RFP TERMS AND CONDITIONS​

12

A. Indemnification​

12

B. Amendments​

12

C. Right to Withdraw Proposal​

12

D. Revisions to this RFP​

12

E. Contents of Proposals​

13

F. Respondents Responsibility​

13

G. Termination​

13

H. Governing Law​

13

XIII. TERMS TO BE REQUIRED IN CONTRACTS​

13

A. Recordkeeping & Audits​

14

B. Non-Discrimination Policy​

14

C. Public Records Law​

15

D. Unauthorized Aliens Affidavit​

15

E. Anti-Discrimination Against Israel Act​

15

F. Independent Contractor​

15

G. Indemnification​

15

H. Subject to Appropriation of Funds​

16

I. Prohibition on Limitation of Liability Clauses​

16

J. Termination​

16

Appendix 1​

18

Appendix 2​

20

Appendix 3​

21

2

​

I.​ PURPOSE AND INTENT​

The City of St. Louis (The City) is seeking proposals from qualified vendors to provide a

comprehensive tree asset inventory with additional infrastructure options to the Forestry Division of

the Department of Parks, Recreation and Forestry (PRF) via a LiDAR digital twin & basic attribute

asset inventory or in-person inventory with condition for all trees in all City parks and all public

right-of-way (ROW). This constitutes approximately 120,000 trees as well as an inventory of city

infrastructure for the Street Department.

Forestry Division Data

https://www.stlouis-mo.gov/data/datasets/dataset.cfm?id=121

This RFP for the infrastructure inventory is the City’s request for pricing and options available for each

type of asset. The City understands that each infrastructure item listed may not be able to be provided

using automated techniques and technologies, and so may not appear in a response to this request.

The City seeks to enter into a contractual agreement with a service provider who will partner with PRF

on this important undertaking.

The intent of this RFP is to award a contract to the Respondent who presents a detailed proposal

conforming to this RFP that is advantageous regarding cost and other factors considered. Issuing this

RFP does not obligate PRF to award a contract to any provider, nor is PRF liable for any costs incurred

by the organizations in the preparation of proposals. Nothing in this RFP nor in any proposal in

response to this RFP is intended to be, nor should anything be construed, as an offer of engagement.

Nor shall the selection of a Respondent be construed as an offer of engagement unless and until a

contract is fully negotiated and fully executed by all parties.

PRF reserves the right to reject any and all proposals submitted and to waive any and/or all

non-material irregularities pertaining to the submission of the proposal. Additionally, any and all RFP

project elements, requirements and schedules are subject to change and modification. PRF also

reserves the right to modify, suspend, or terminate at its sole discretion any and all aspect(s) of the RFP

process to obtain further information from any and all respondents, and to waive any defects as to form

or content of the RFP or any responses by any organization/business. All submitted materials will

become the property of PRF, may become public documents at any time during the selection process,

and will become public documents at the conclusion of the selection process. Any and all documents

submitted by the Respondent may become public if and when they are submitted to any advisory or

legislative public body, or pursuant to the Missouri Sunshine Law. By submitting a response to this

RFP, each Respondent acknowledges having read this RFP in its entirety and agrees to all terms and

conditions set out in this RFP.

3

The City reserves the right to allocate and award portions of the unit rate work at its sole discretion, in

any manner it deems most appropriate to meet the needs of the project. This may include, but is not

limited to, awarding work based on zones, geographic areas, contractor capacity, performance history,

or any other criteria determined by the City.

Duration of Awarded Contract

The initial contract term shall be three (3) calendar years from the date of Notice to Proceed

(NTP) with 2 (two) additional 1 (one) year extensions. The City also retains the right to terminate

the contract at any time, with or without cause, by providing a minimum of 15 days written notice to

the Contractor.

II.​ INFORMATIONAL MEETING; QUESTIONS & ANSWERS PERIOD

Beginning February 13, 2026, RFP packets will be available for pick-up at the Department of Parks,

Recreation & Forestry 5600 Clayton Ave. Saint Louis, MO 63110 or at​

https://www.stlouis-mo.gov/government/procurement/

Questions Regarding the RFP should be referred to:

Please direct all communication regarding the RFP process to: Kara Hine (hinek@stlouis-mo.gov). No

contact with other City employees regarding the RFP or proposal is permitted during the RFP and

selection process. Unauthorized contact may result in disqualification or rejection of a proposal.

Questions concerning this RFP must be emailed to the contact person no later than February 27, 2026,

at 4:00 pm CDT. PRF will ensure that copies of all questions and responses shall be made available in

writing and publicly posted at https://www.stlouis-mo.gov/government/procurement.cfm by March 4,

2026, at 4:00 pm.

Questions should be asked in consecutive order, from beginning to end, following the organization of

this RFP. Each question should begin by referencing the RFP page number and section number to

which it relates.

4

III.​ SUBMISSION DEADLINE; INTERVIEWS

To be considered by the Selection Committee, the proposal must be received in electronic copy, as set

forth below, no later than:

Date:

Friday, March 13, 2026

Time:

4:00 PM CDT

Location

EMAIL ONLY: Kara Hine (hinek@stlouis-mo.gov)

Email address

for questions:

Kara Hine: hinek@stlouis-mo.gov

Incomplete proposals or those received after the due date and time may be rejected.

Respondents MUST submit proposals in PDF form via e-mail to hinek@stlouis-mo.gov at or before

the above date/time. Email subject line shall be “RFP RESPONSE FOR TREE &

INFRASTRUCTURE INVENTORY” Proposals must be in PDF format. Proposals should be

formatted for easy printing, should the City elect to print some or all of the pages. This means utilize

8.5 x 11 page size, standard 12 point font, and 1.5 – 2.0 spacing.

​

At the sole discretion of the selection committee, top scoring consulting firms may be selected for an

interview to discuss the potential projects and Consultant qualifications in greater detail. The selected

‘shortlisted’ vendors will be notified by TBD to set up an official interview time if desired by the

committee. ‘Shortlisted’ Consultants shall be available for interview on TBD​

IV.​ SCOPE OF WORK

The selected Contractor will provide comprehensive data collection and analysis through a

LiDAR-based or in-person tree asset inventory for City trees in the public right-of-way (street trees)

and park trees. Any in person assessments must be completed by an ISA Certified Arborist with a

preference for Tree Risk Assessment Qualification (TRAQ). The selected contractor will also provide a

comprehensive infrastructure inventory based on the list below.

5

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 561730Landscaping Services

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