Project Information

Bid Title

RFP 2026-06-0910 - Floor Care for BR Metro Airport

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 15, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

20008-RFP2026-06-0910

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-RFP2026-06-0910	RFP 2026-06-0910 - Floor Care for BR Metro Airport Mandatory Job Site Visit 6/9/2026 9AM CST BR Metro Airport, 1st Floor Original: 20008-RFP2026-06-0910	05/15/2026	06/25/2026 2:00:00 PM CT

Contact Information for Bid # 20008-RFP2026-06-0910

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

Attachment Preview

REQUEST FOR PROPOSAL

Floor Care for the Baton Rouge Metropolitan Airport

Solicitation No: 2026-06-0910

Proposal Opening Date: June 25, 2026

Proposal Opening Time: 2:00 PM CST

City of Baton Rouge/Parish of East Baton Rouge Office of the

Mayor-President

Division of Purchasing

May 15, 2026

NOTE TO PROPOSERS:

1) Submit the separate set of Proposal Forms with all required information as

your Proposal.

2) Retain the complete set of Specifications and Contract Documents for your file.

TABLE OF CONTENTS

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ........................................................................................................ Page 4

1.1.1 Purpose .................................................................................................. Page 4

1.1.2 Goals and Objectives ............................................................................... Page 4

1.2 Definitions.......................................................................................................... Page 5

1.3 Schedule of Events............................................................................................ Page 6

1.4 Proposal Submittal……………………………………………………………. ......... Page 7

1.5 Proposal Response Format ............................................................................. Page 8

1.5.1 Number of Response Copies................................................................ Page 13

1.5.2 Legibility/Clarity ...................................................................................... Page 13

1.6 Confidential Information, Trade Secrets, Proprietary Information....................... Page 13

1.7 Proposal Clarifications Prior to Submittal ...........................................................Page 15

.7.1 Pre-proposal Conference ........................................................................... Page 15

1.7.2 Proposer Inquiry Period ............................................................................ Page 15

1.8 Errors and Omissions in Proposal ...................................................................... Page 16

1.9 Proposal Guarantee ..NOT REQUIRED FOR THIS RFP…………………… Page 16

1.10 Performance Bond.NOT REQUIRED FOR THIS RFP .................................... Page 16

1.11 Changes, Addenda, Withdrawals ...................................................................... Page 17

1.12 Withdrawal of Proposal...................................................................................... Page 17

1.13 Material in the RFP...............................................................................................Page 17

1.14 Waiver of Administrative Informalities.................................................................. Page 17

1.15 Proposal Rejection ............................................................................................ Page 17

1.16 Ownership of Proposal ....................................................................................... Page 17

1.17 Cost of Offer Preparation.................................................................................. Page 18

1.18 Non-negotiable Contract Terms.......................................................................... Page 18

1.19 Taxes................................................................................................................. Page 18

1.20 Proposal Validity.................................................................................................. Page 18

1.21 Prime Contractor Responsibilities........................................................................Page 18

1.21.1 Corporation Requirements………………………………………………… Page 18

1.22 Use of Subcontractors ....................................................................................... Page 19

1.23 Written or Oral Discussions/Presentations .......................................................... Page 20

1.24 Acceptance of Proposal Content ....................................................................... Page 20

1.25 Evaluation and Selection …………………………………………………………… Page 20

1.26 Contract Negotiations .......................................................................................... Page 20

1.27 Contract Award and Execution ......................................................................... Page 20

1.28 Notice of Intent to Award .................................................................................... Page 21

1.29 Right to Prohibit Award....................................................................................... Page 21

1.30 Debriefings ......................................................................................................... Page 21

1.31 Insurance Requirements ................................................................................... Page 22

1.32 Subcontractor Insurance .................................................................................... Page 22

1.33 Indemnification ................................................................................................... Page 22

PART I. ADMINISTRATIVE AND GENERAL INFORMATION (Continued)

1.34 Fidelity Bond Requirements............................................................................... Page 22

1.35 Payment for Services ......................................................................................... Page 22

1.36 Termination....................................................................................................... Page 23

1.36.1 Termination of this Agreement for Cause………………………………… Page 23

1.36.2 Termination of this Agreement for Convenience………………………… Page 23

1.36.3 Termination for Lack of Appropriated Funds…………………………….. Page 23

1.37 Assignment…………………………………………………………………………… Page 23

1.38 No Guarantee of Quantities .............................................................................. Page 23

1.39 Audit of Records ................................................................................................. Page 24

1.40 Civil Rights Compliance..................................................................................... Page 24

1.41 Record Retention............................................................................................... Page 24

1.42 Record Ownership.............................................................................................. Page 24

1.43 Content of Contract/Order of Precedence .......................................................... Page 24

1.44 Contract Changes............................................................................................... Page 24

1.45 Substitution of Personnel................................................................................... Page 25

1.46 Governing Law .................................................................................................. Page 25

1.47 Claims or Controversies .................................................................................... Page 25

1.48 Proposer’s Certification of OMB A-133 Compliance .......................................... Page 26

PART II. SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services ..................................................................................... Page 26

2.2 Period of Agreement.......................................................................................... Page 33

2.3 Price Schedule .................................................................................................. Page 34

2.4 Deliverables....................................................................................................... Page 34

2.5 Location............................................................................................................. Page 34

2.6 Proposal Elements ............................................................................................. Page 34

2.6.1 Financial .................................................................................................. Page 34

2.6.2 Technical ................................................................................................. Page 34

PART III. EVALUATION

3.1 Financial Proposal ............................................................................................ Page 36

3.2 Technical Proposal…………………………………………………………………. Page 37

PART IV. PERFORMANCE STANDARDS

4.1 Performance Requirements.......................................................................... Page 39

4.2 Performance Measurement/Evaluation .............................................................. Page 39

PART V. FEDERAL CLAUSES …………………………………………………….

Page 41

PART VI. SPECIFICATIONS

…………………………………………………. Page 52

REQUEST FOR PROPOSAL FOR

FLOOR CARE FOR THE BATON ROUGE

METROPOLITAN AIRPORT

RFP # 2026-06-0910

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background

The City of Baton Rouge and Parish of East Baton Rouge (City-Parish) of Louisiana, a consolidated

government entity, is accepting written proposals from qualified vendors for Floor Care at the Baton Rouge

Metropolitan Airport. As the capital city of Louisiana, Baton Rouge is a vibrant and culturally rich community,

located in the southeastern region of the state. Serving a population of over 450,000 people, the City-Parish

is not only the most populous parish in Louisiana but also a central hub of diverse culture and historical

significance. Home to an expansive medical corridor, impressive higher education institutions and many

other major economic players, Baton Rouge is the economic engine of the state. The City-Parish’s unique

blend of backgrounds, coupled with its status as an economic and political center, results in a diverse array

of public services and functions that require a robust and flexible workforce.

The City-Parish employs over 4,000 individuals (4,523 allotted positions) across numerous departments,

categorized into 453 Classified, 88 Unclassified, 42 Fire, 26 Police, 9 Contract, and 7 Elected Official

classifications. Its workforce spans a broad spectrum of roles, from public works and public safety positions in

functions such as transportation, drainage, fire and police, to administrative and support roles in departments like

Finance, Human Resources, Information Services, and the Airport.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as allowed by City of Baton

Rouge, Parish of East Baton Rouge governing statutes, ordinances, resolutions and policies from bona fide,

qualified proposers who are interested in providing janitorial services at the Baton Rouge Metropolitan Airport

on behalf of the City of Baton Rouge and Parish of East Baton Rouge Airport District (“City-Parish”). Proposals

are solicited in accordance with the terms, conditions, and instructions as set forth in this Request for Proposals

(“RFP”).

The Baton Rouge Metropolitan Airport (“BTR”) is an airport serving the nine-parish Baton Rouge region, which

is owned and operated by the City of Baton Rouge/Parish of East Baton Rouge through the Greater Baton

Rouge Airport District. BTR is a small hub facility providing commercial air travel connecting more than 1.6

million residents across south Louisiana. BTR, located six miles north of downtown Baton Rouge, is the second

largest airport in Louisiana and hosts daily jet flights on three (3) major airlines to/from Atlanta, Charlotte, Dallas,

Houston, and Washington, D.C. In 2022, the Airport served approximately 668,176 passengers on scheduled

airline flights.

1.1.2 Goals and Objectives

It is important for Proposers to understand that the Airport environment presents a set of unique challenges which are

not typical of an off-airport setting.

Page 4

1. Facilities must be open three hundred and sixty-five (365) days a year.

Passenger traffic levels fluctuate throughout each day as flights arrive

and depart, and seasonally as travel ebbs and flows.

2. Airport-wide flight delays are not uncommon. Passenger traffic at the Airport is affected by weather not only

here but in other geographic regions as well.

3. The Airport is a non-smoking facility.

4. Each Proposer’s employee is an ambassador for the Airport and the region. Training is essential and should

include knowledge of the terminal areas and services, and knowledge of the community.

5. The Airport is subject to specific federal security requirements and Proposer employees will be required to

abide by current and future security requirements at all times. All employees of the Proposer must pass a

Transportation Security Administration (TSA) mandated security background check and shall be properly

badged. Badges must be clearly displayed at all times in the post security locations.

6. Requirements for security screening of employees and goods are established by the Transportation Security

Administration and may be changed from time to time. Proposer shall be responsible for complying with these

requirements and any future requirements as well as any associated costs.

1.2 Definitions

1. Shall – The term “shall” denotes mandatory requirements.

2. Must – The terms “must” denotes mandatory requirements.

3. May – The term “may” denotes an advisory or permissible action.

4. Should – The term “should” denotes desirable.

5. Contractor – means successful offer or who enters into a binding, written agreement.

6. Agency – Any department, commission, council, board, office, bureau, committee,

institution, agency, government, corporation, or other establishment of the City-Parish

authorized to participate in any contract resulting from this solicitation.

7. State – The State of Louisiana.

8. Department – Department for whom the solicitation is issued.

9. Director – Director of Purchasing.

10. City-Parish – City of Baton Rouge-Parish of East Baton Rouge.

11. Discussions – For the purposes of this RFP presentation, a formal, structured means of conducting written

or oral communications/presentations with responsible Proposers who submit proposals in response to this RFP

Page 5

Commodity Codes

• NAICS 561720Janitorial Services

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