Project Information

Bid Title

S 1st St And Railroad Avenue Water Main Replacement

Issuing Agency

City of St. Helens

Location

Oregon

Published Date

Dec 30, 2025

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

S 1st St And Railroad Avenue Water Main Replacement

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Tuesday, January 27, 2026 - 2:00pm

Bid/RFP Reference Number:

W-485

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Sealed Bids for furnishing all materials, equipment, labor, and services for the S 1ST ST AND RAILROAD AVENUE WATER MAIN REPLACEMENT, PROJECT NO. W-485 will be accepted by the City Administrator at St. Helens City Hall, 265 Strand Street, St. Helens, Oregon until 2:00 pm January 27, 2026.

The General Character of the Work under this Contract includes the installation of over 600 linear feet of 6-inch diameter Class 50 ductile iron water main complete with the installation of new gate valves, permanent blow off assembly and all required fittings, bends, tees, and appurtenances. Work also includes the installation of a fire hydrant assembly, reconnection of five water services with pressure reducing valves, the abandonment of existing water main in-place, the installation, maintenance, and removal of temporary traffic control and erosion control measures, tree removal, rock excavation, and the removal and replacement of existing fences, landscaping, and gravel surfaces.

For questions, contact Alexander Bird, P.E., Project Manager, (503) 366-8223 or abird@sthelensoregon.gov

Supporting Documents

S 1st St And Railroad Avenue Water Main Replacement - Bid Documents (5 MB)

S 1st St And Railroad Avenue Water Main Replacement - Plans (6 MB)

Attachment Preview

PROJECT BID DOCUMENTS

S 1ST ST AND RAILROAD AVENUE WATER

MAIN REPLACEMENT

Project No. W-485

BIDS DUE: January 27, 2026, 2:00 PM

City of St. Helens City Hall, 265 Strand Street, St. Helens, Oregon 97051

City of St. Helens

265 Strand Street

St. Helens, Oregon 97051

(503) 397-6272

PROJECT RELEASE DATE: December 31, 2025

BID DOCUMENTS

FOR

S 1ST ST AND RAILROAD AVENUE WATER MAIN REPLACEMENT

PROJECT NO. W-485

CITY OF ST. HELENS

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

265 STRAND STREET

ST. HELENS, OREGON, 97051

(503) 397-6272

December 2025

INTRODUCTION AND TABLE OF CONTENTS

Contract Documents are listed below. Documents are either attached or bound separately and

available from the Project Manager. All documents bound separately are incorporated into the

Contract Documents and have the same force and effect as though set forth in full herein.

NOTICE TO CONTRACTORS / INVITATION TO BID ...........................................................................5

PART 1: BID DOCUMENTS

FIRM OFFER (BID) AND SCHEDULE OF PRICES ............................................................................................................................ 8

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM ................................................................................................................ 13

FIRST TIER SUBCONTRACTORS ........................................................................................................................................................ 14

BID BOND SURETY .................................................................................................................................................................................. 15

PART 2 : CONTRACT DOCUMENTS

STANDARD PUBLIC IMPROVEMENT CONTRACT ...................................................................................................................... 17

1. Effective Date and Duration................................................................................................................................................... 17

2. Statement of Work..................................................................................................................................................................... 17

3. Consideration............................................................................................................................................................................... 17

CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE ..................................................................................................... 18

STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS ................................................... 19

1. Contractor is Independent Contractor .............................................................................................................................. 19

2. Subcontracts and Assignment............................................................................................................................................... 19

3. No Third Party Beneficiaries ................................................................................................................................................. 19

4. Successors in Interest............................................................................................................................................................... 19

5. Contract Documents ................................................................................................................................................................. 19

6. Contractor’s Representations ............................................................................................................................................... 20

7. Drug Testing ................................................................................................................................................................................. 20

8. Notice to Proceed ....................................................................................................................................................................... 20

9. Suspension of the Work........................................................................................................................................................... 20

10. Early Termination...................................................................................................................................................................... 20

11. Payment on Early Termination ............................................................................................................................................ 21

12. Remedies for Default ................................................................................................................................................................ 21

13. Access to Records....................................................................................................................................................................... 21

14. Ownership of Work Product.................................................................................................................................................. 21

15. Compliance with Applicable Law ........................................................................................................................................ 22

16. Licensing with Construction Contractor’s Board.......................................................................................................... 25

17. Prevailing Wages ........................................................................................................................................................................ 25

18. Change Orders/Extra Work ................................................................................................................................................... 25

19. Inspection and Acceptance..................................................................................................................................................... 26

20. Liquidated Damages.................................................................................................................................................................. 26

21. Liability, Indemnity and Hold Harmless........................................................................................................................... 26

22. Insurance ....................................................................................................................................................................................... 27

23. Bonds / Notice of Bond Claims ............................................................................................................................................. 27

24. Two-Year Warranty .................................................................................................................................................................. 27

25. Nondiscrimination in Labor................................................................................................................................................... 28

26. Environmental Regulations ................................................................................................................................................... 28

27. Waiver............................................................................................................................................................................................. 29

28. Errors .............................................................................................................................................................................................. 30

29. Governing Law ............................................................................................................................................................................ 30

30. Severability ................................................................................................................................................................................... 30

31. Attorney’s Fees............................................................................................................................................................................ 30

32. Business License......................................................................................................................................................................... 30

33. Notices/Bills/Payments .......................................................................................................................................................... 30

34. Conflict of Interest ..................................................................................................................................................................... 30

35. Merger Clause .............................................................................................................................................................................. 31

EXHIBITS A – J

EXHIBIT A

EXHIBIT B

EXHIBIT C

EXHIBIT D

EXHIBIT E

EXHIBIT F

EXHIBIT G

EXHIBIT H

EXHIBIT I

EXHIBIT J

STATEMENT OF WORK, COMPENSATION, AND PAYMENT SCHEDULE

PUBLIC IMPROVEMENT CONTRACT INSURANCE REQUIREMENTS

CERTIFICATION STATEMENT FOR CORPORATION OR INDEPENDENT CONTRACTOR

BONDS (PAYMENT AND PERFORMANCE)

CERTIFICATE OF SUBSTANTIAL COMPLETION

CERTIFICATE OF COMPLIANCE

CONTRACTOR’S RELEASE OF LIENS AND CLAIMS

CERTIFICATE OF FINAL COMPLETION

INSTRUCTIONS TO BIDDERS

OREGON PREVAILING WAGE RATES

PART 3: 2024 OREGON STANDARD SPECIFICATIONS FOR CONSTRUCTION

……………………………………………………………………………………………………………………………….………... Available Online

PART 4: CITY OF ST. HELENS ENGINEERING STANDARDS MANUAL

………………………………………………………..……………………………………………………….…...………...……..… Available Online

In the event of a conflict, Supplementary Conditions control over all Standard Specifications and other

Contract Documents. To the extent Standard Specifications and other Contract Documents conflict, the more

restrictive requirement or provision shall control, except where otherwise noted in the Contract Documents,

addenda, or amendment.

PART 5: SPECIAL PROVISIONS & TECHNICAL SPECIFICATIONS

…………………………………………………………………………………………….See Technical Specifications Table of Contents

PART 6: SUPPLEMENTARY INFORMATION

Bidder’s Checklist

Project Documentation Checklist

PART 7: CONSTRUCTION DRAWINGS

……………………………………………………………………...……………………………………………………….………. Separately Bound

NOTICE TO CONTRACTORS / INVITATION TO BID

CITY OF ST. HELENS ENGINEERING DIVISION

S 1ST ST AND RAILROAD AVENUE WATER MAIN REPLACEMENT, PROJECT NO. W-485

Notice is hereby given that Sealed Bids for furnishing all materials, equipment, labor, and services for the S 1ST ST AND

RAILROAD AVENUE WATER MAIN REPLACEMENT, PROJECT NO. W-485 for the City of St. Helens (City) will be

accepted by the City Administrator at St. Helens City Hall, 265 Strand Street, St. Helens, Oregon until 2:00 pm January

27th, 2026. All bids received on or before this date and time and in proper form will be publicly opened and read in

the City Hall Council Chambers at the time set forth above as the deadline for receipt of bids, and thereafter bid

documents, shall be made available for public inspection. Bids received after this date and time will not be considered.

First-tier Subcontracting Disclosure forms, per the instructions to bidders, are due within two (2) working hours after

the bid submission deadline.

Prequalification of Contractors and/or Subcontractors  is

is not required.

No Pre-Bid Conference is scheduled for this project.

The General Character of the Work under this Contract includes the installation of over 600 linear feet of 6-inch

diameter Class 50 ductile iron water main complete with the installation of new gate valves, permanent blow off

assembly and all required fittings, bends, tees, and appurtenances. Work also includes the installation of a fire hydrant

assembly, reconnection of five water services with pressure reducing valves, the abandonment of existing water main

in-place, the installation, maintenance, and removal of temporary traffic control and erosion control measures, tree

removal, rock excavation, and the removal and replacement of existing fences, landscaping, and gravel surfaces.

The Solicitation Schedule and Deadlines are generally as follows:

BID SUBMISSION DEADLINE/BID OPENING:_ 2:00 pm, January 27th, 2026

Anticipated City Council Award:_ February 4, 2026

Anticipated Notice to Proceed: February 18, 2026

Project Final Completion:_ June 30, 2026

Contract Documents, including plans and specifications, may be examined after 2:00 pm December 31st, 2025, at the

following offices:

City of St. Helens City Hall

Plan Center Northwest

Daily Journal of Commerce

SW Washington Contractors Association

Premier Builders Exchange

Salem Contractors Exchange Plan Center

Seattle Daily Journal of Commerce

265 Strand Street, St. Helens, OR 97051

PO Box 2486, Clackamas, OR 97015

www.djcoregon.com

7017 NE Hwy. 99, Suite #214, Vancouver, WA 98665

1902 NE 4th Street, Bend, OR 97701

2256 Judson St. SE, P.O. Box 12065, Salem, OR 97309

www.plancenter.com

503-397-6272

503-650-0148

503-274-0624

360-694-7922

541-389-0123

503-362-7957

206-219-6481

Copies of Contract Documents, including plans and specifications may be obtained on or after 2:00 PM December 31st,

2025 at St. Helens City Hall 265 Strand Street, St. Helens, Oregon for a nonrefundable fee of forty-five dollars ($45.00)

per set. If ordered by mail, add a ten-dollar ($10.00) processing and mailing charge. Plans may also be downloaded at

no cost on the City’s website at https://www.sthelensoregon.gov/rfps.

Bids shall only be considered valid if Bidder is listed on the City’s Official Plan Holder List. The purchase of

project Plans and Specifications from the City will place the Bidder on the Official Plan Holder List. Bidders who

download project Plans and Specifications or acquires them from a plan center must contact the City at (503) 397-6272

and request to be placed on the Official Plan Holder List for a nonrefundable fee of ten dollars ($10.00).

The City reserves the right to make changes to the Notice to Contractors/Invitation to Bid and the resulting contract by

written addenda, prior to the bid submission deadline and date. The City will not mail notice of addenda but shall

publish notice of any addenda on the City’s website, https://www.sthelensoregon.gov/rfps, and post the notice of

addenda at City Hall. The addenda may be downloaded or picked up at City Hall. Check website and City Hall bulletin

board frequently until the bid submission deadline because City may, in its discretion, provide additional notices.

City of St. Helens, Oregon | Public Improvement Contract | Project No W-485

Page 5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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