Project Information

Bid Title

ITB: East Flat Rock Park Demolition, Grading, and Concrete

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Mar 13, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
ITB: East Flat Rock Park Demolition, Grading, and Concrete	Wed 3/25/26	Open - accepting bids and proposals	Bid Packet Attachment I: East Flat Rock Park Drawing	View Details

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Henderson County Government

ITB: East Flat Rock Park Demolition, Grading, and

Concrete

Date of Issue: 03/13/2026

Bid Due Date: 03/25/2026 by 5:00 PM EST

Mandatory Pre-Bid

Location: East Flat Rock Park,

107 E Blue Ridge Road,

East Flat Rock, NC 28726

Date: 03/19/2026

Time: 10:30 AM

Direct all inquiries concerning this ITB to:

Doug Guffey

Purchasing Agent

Phone: 828-694-5023

Email: hcpurchasing@hendersoncountync.gov

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BID FORM

GENERAL

Pursuant to the General Statutes of North Carolina informal bids, subject to the conditions and

specifications herein, are invited for the East Flat Rock Park demolition, grading, and concrete. Bids may

be submitted via email to hcpurchasing@hendersoncountync.gov or via mail to the Henderson

County Finance Department, 113 N Main St, Hendersonville N.C. 28792. Bids will be due on

03/25/2026, by 5:00 PM EST.

PRICING

The bidder has carefully examined the annexed form of specifications and instructions to bidders and

hereby declares that they will furnish the construction services called for in the manner prescribed

in the specifications and instructions to bidders for the following price:

Base Bid

The base bid and alternate prices shall be inclusive of all applicable fees, permits, and taxes.

OFFER AND ACCEPTANCE

Henderson County seeks offers for the construction services described in this solicitation. The County’s

acceptance of any offer must be demonstrated by execution of the acceptance found below. Acceptance

shall create a contract having an order of precedence as follows: In cases of conflict between documents

comprising the contract, the order of precedence shall be (1) special terms and conditions specific to this

ITB/RFQ, (2) specifications and requitements under the Instruction to Bidders, (3) Hendeson County Terms

and Conditions of this ITB/RFQ, and (4) the agreed portions of the awarded Vendor’s offer. No contract

shall be binding on the County until an encumbrance of funds and preaudit has been made for payment

of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is

submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

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OFFEROR:

STREET ADDRESS:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

P.O. BOX:

TELEPHONE NUMBER:

ZIP:

TOLL FREE TEL. NO

FAX NUMBER:

E-MAIL:

Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: __________days.

ACCEPTANCE OF OFFER

If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall

affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR COUNTY USE ONLY

Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this

______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of Henderson

County).

This instrument has been preaudited in the manner required by the Local Government Budget &

Fiscal Control Act. N.C.G.S. 159-28(a).

Henderson County Finance Director

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Bidders Checklist

☐ Be aware of the bid opening date and time as indicated on the first page of this bid.

☐ All signatures must be by a company officer or agent who is authorized to enter into and sign bid

documents.

☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for

submitting a bid?

☐ Have you read and do you completely understand all the specifications of this bid?

☐ Have you submitted the requested number of copies of your bid and included all the requested

literature and specifications?

☐ If an addendum to the specifications was issued, has it been signed and returned with this bid?

☐ Have you included a Certificate of Insurance with minimum limits provided herein naming

Henderson County as additionally insured?

☐ Have you included a copy of your general contractor licensure or general contractors number?

☐ Have you enclosed statements explaining any exceptions made to the specifications?

☐ Have you included executed copies of the attachments?

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INSTRUCTIONS TO BIDDERS

Section 1: Purpose

The purpose of this document is to provide general and specific information for East Flat Rock Park

demolition, grading, and concrete. All bids and contracts are governed by Henderson County policy and

Section 143-131 of the North Carolina General Statutes.

Section 2: Bid Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The County

may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should

changes be required, proper notice will be provided to potential bidders. All listed times are Eastern

standard times.

Action

Bid issued

Mandatory Pre-Bid

Deadline for Questions

County Responses

Bids Due

Time

5:00 PM

10:30AM

5:00 PM

5:00 PM

5:00 PM

Date

03/13/2026

03/19/2026

03/19/2026

03/20/2026

03/25/2026

A MANDATORY PRE-BID MEETING will be held at East Flat Rock Park, 107 E Blue Ridge Road, East Flat

Rock, NC 28726 at the time indicated above. If your company does not attend the pre-bid meeting or is

not present for the duration of the meeting your bid will not be considered as responsive.

Section 3: Bid Contact

Any and all questions, concerns, request for additional information, and alternate product

considerations shall be directed to the Henderson County Finance Department to the attention of the

Purchasing Agent:

Doug Guffey

hcpurchasing@hendersoncountync.gov

Section 4: Bidder Questions

The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s

requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this bid, the Bidder believes there are any requirements or

terms and conditions which remain unclear or which restrict competition, the Bidder may request, in

writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder.

The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify

the requirements or conditions questioned by the Bidder.

Requests for clarification, technical questions, and approval of alternate products to this bid must be

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238910Site Preparation Contractors

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