Project Information

Bid Title

26055 - RFP - Environmental Testing Sewer and Valve Program

Issuing Agency

Wilmette village

Location

Illinois

Published Date

Apr 10, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26055

Original Source

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Bid Documents

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Project Description

Bid Number:	26055
Bid Title:	26055 - RFP - Environmental Testing Sewer and Valve Program
Category:	Engineering and Public Works
Status:	Open

Publication Date/Time: 4/10/2026 3:30 PM Publication Information: www.demandstar.com Closing Date/Time: 4/24/2026 2:00 PM Submittal Information: www.demandstar.com Bid Opening Information: www.demandstar.com Related Documents: 26055 - RFP - Environmental Testing Sewer and Valve Program

Attachment Preview

RFP No. 26055

REQUEST FOR PROPOSAL No. 26055

ENVIRONMENTAL TESTING SERVICES FOR

SEWER & VALVE PROGRAM

https://www.wilmette.gov/Cs.aspx

Last Date/Time for Questions

04/20/2026

2:00 p.m. local time

Last Addendum Issued

04/22/2026

2:00 p.m. local time

Proposals Due and Opened on DemandStar.com

04/24/2026

2:00 p.m. local time

ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK

Submit Questions to:

purchase@wilmette.com

Submit Proposals at:

www.DemandStar.com

Note: This cover sheet is an integral part of the proposal documents and is, as are all of the following

documents, part of any contract executed between the Village of Wilmette and any successful

Respondent.

Company Name (please print)

Page 1

Village of Wilmette

RFP No. 26055

VILLAGE OF WILMETTE

NOTICE TO PROPOSERS

Notice is hereby given that the Village of Wilmette (the “Village”) will receive Proposals on

DemandStar.com until 04/24/2026 at 2:00 p.m., local time for Environmental Testing Services for

Sewer & Valve Program.

Description of Work

The proposed Work is officially known as Environmental Testing Services for Sewer & Valve

Program, as further described in the Village Specifications section of this RFP.

Availability and Clarification of Documents

This RFP and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time

04/20/2026. Respondents will provide written acknowledgment of each addendum issued with their

submitted proposal. Oral explanations will not be binding. No clarifications, interpretations or

addenda shall be issued after 2:00 pm local time on 04/22/2026. It is the sole responsibility of the

Respondent to check DemandStar.com and the Village’ website to determine if an addendum has

been posted.

Restriction Of Communication

Any questions related to this RFP must be submitted in writing to Cliff Ruemmler, Purchasing

Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s

responses, will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between a Respondent and Village staff, public official(s) and/or

consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this

requirement may result in the Village disqualifying the Respondent’s proposal.

Confidentiality

Submissions, in its entirety, are subject to the Illinois Freedom of Information Act and that no part of

the proposal will be considered confidential by the Village.

Page 2

Village of Wilmette

RFP No. 26055

PROPOSAL PREPARATION AND SUBMISSION

Preparation of Proposal Documents

The Respondent shall prepare the proposal on the attached proposal forms furnished by the Village.

All blank spaces on the proposal pages applicable to the subject specification must be correctly

completed. All signatures must be completed.

In case of a discrepancy between individual location amounts and the total amount, the individual

amount shall prevail. Respondents are warned against making any erasures or alterations of any

kind, and proposals which contain omissions, erasures, conditions, alterations, or additions not called

for may be rejected.

Conditions

Respondents are responsible to become familiar with all conditions, instructions, and contract

documents governing this proposal, including the Contract terms attached in Appendix One (1).

Submission of a proposal will be considered specific evidence of having performed the above. Any

exceptions to the contract document that Respondent may have must be included on the Proposal

Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions

and specifications of this RFP shall not be cause to alter the original proposal or to request additional

compensation.

Conflict with Existing Village Contracts

This Environmental Testing Services contract shall be treated as a separate contract and not performed

in conjunction with any existing contracts as currently held by the Respondent. Any Respondent that

currently performs work for the Village under an existing contract must agree to furnish additional crews

(labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer

in any way due to additional work contained in this contract.

Submission of Proposals

All proposals must be submitted electronically through DemandStar.com by the specified opening

date and time. Proposals submitted after the specified date and time will not be accepted. Mailed

proposals and proposals emailed to the Village will not be accepted without prior written approval by

the Village.

It is the sole responsibility of the Respondent to submit the pdf copy of the proposal on

DemandStar.com

Page 3

Village of Wilmette

RFP No. 26055

Prevailing Wage

The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the

Respondent’s responsibility to obtain current prevailing wage rate information from the Illinois

Department of Labor. Prevailing wage rate updates can be obtained from

http://www.state.il.us/agency/idol/.

Modify or Withdrawal of Proposal

Respondents may modify, withdraw or cancel their proposal at any time prior to the proposal opening

date and time by deleting the proposal document(s) attached to their submission on

DemandStar.com. Mailed or emailed requests to withdraw a proposal arriving after the specified

proposal opening date and time will not be accepted regardless of date/time stamp or post-marked

time on the envelope. After the proposal opening date and time, no proposal shall be withdrawn or

canceled for a period of ninety (90) calendar days. The successful Respondent shall not withdraw or

cancel its proposal after having been notified by the Village that said proposal has been accepted,

subject to approval by the Village Board.

Respondent Qualifications

Respondent must have the following minimum experience and qualifications:

a. Five (5) years of experience as a continuously operating entity engaged in the performance of

similar work.

Consideration of Proposals

The Work shall be awarded to the responsible Respondent who submits the responsive proposal that

is most advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or

to not award at all, reject any and all proposals, and may order a re-advertisement for new proposals

or whatever is in the best interest of the Village.

Failure on the part of the successful Respondent to execute a contract within ten (10) calendar days

of its receipt shall be considered just cause to withdraw the award.

If the proposal does not meet the entire Village specifications but does substantially meet the

requirements, the Respondent should indicate, in writing on the Proposal Exception Sheet, all deviations

from the specifications. The specifications included in this RFP are to be considered as minimum.

Page 4

Village of Wilmette

RFP No. 26055

Disqualification of Proposals

The following will be cause for disqualification of proposal:

a. Prices are excessively high and/or exceed monies available for the intended Work;

b. Failure to offer to meet specified delivery or performance schedules;

c. Failure to price out the proposal in conformance with the required format; or qualification of

price to protect the Respondent from unknown future market conditions;

d. Rights of the Village limited under any contract clause;

e. Reasonable basis to suspect either conflict of interest or collusion among Respondents;

f. Respondent fails to submit required information, literature, or affidavits with proposal;

g. Late proposals;

h. Failure of any authorized person to sign any required forms or to sign the proposal;

i. Respondent is prohibited by local, state or federal law from entering into public contracts;

j. Respondent is in arrears or is in default to the Village upon any debt or contract, or that is a

defaulter, as surety or otherwise, upon any obligation to the Village;

k. Respondent has failed to perform faithfully any previous contract with the Village; or

l. Anything to be in violation of the procurement policies and procedures for the Village of

Wilmette.

Competency of Respondent

The Respondent, if requested in writing, must present within five (5) business days, evidence

satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel,

prior experience, financial resources, and/or certificates of insurance.

Page 5

Village of Wilmette

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541380Testing Laboratories
• NAICS 541620Environmental Consulting Services

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