Project Information

Bid Title

26-078 Department of Corrections Staff Uniforms and Equipment

Issuing Agency

St. Charles County

Location

Missouri

Published Date

May 14, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-078

Original Source

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Bid Documents

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Project Description

Bid Number:	26-078
Bid Title:	26-078 Department of Corrections Staff Uniforms and Equipment
Category:	SCCMO Clothing, Uniforms and Apparel
Status:	Open

Publication Date/Time: 5/14/2026 9:00 AM Closing Date/Time: 6/1/2026 10:30 AM Related Documents: 26-078 Department of Corrections Uniforms and Equipment

Attachment Preview

LEGAL NOTICE

REQUEST FOR BID

SEALED BID 26-078

For

Department of Corrections Uniforms and Equipment

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Department of Corrections Uniforms and Equipment. .

The vendor must guarantee the quoted prices for a period of three years. The county is looking

for a 36 month agreement. The County with the consent of the vendor shall have the option for

two (2) one year extensions under the same terms and conditions. The county reserves the right

to terminate the contract for any violation, by the successful bidder, of any term or condition of the

contract by giving thirty (30) days written notice stating the reasons therefore and giving the party

time to remedy any deficiencies.

BID INSTRUCTIONS

One original and one [1] signed copies of the bid must be received in a sealed envelope plainly

marked “26-078 Department of Corrections Uniforms and Equipment” with the date and time

of the bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue

ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street,

Room 541, St. Charles, MO 63301 prior to the bid opening.

Bid opening will be on 06/01/26 at 10:30 am, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid

results to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

All questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail to:

Lenore Faulkner, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

lefaulkner@sccmo.org

Robin Edwards

Department of Corrections, Assistant Director

St. Charles County Government

301 N Second Street

St. Charles, Missouri 63301

redwards@sccmo.org

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 2:00 PM on 05/22/2026. Any question

received after this deadline may not be answered.

26-078 Department of Corrections Uniforms and Equipment

Page 2 of 24

Corrections

Bid Response from (please complete)

_____________________________________

Name of Company or individual

 Responses to questions/clarifications will be placed on the County’s

websitehttp://www.sccmo.org/Bids.aspx. Check this website frequently for updates

and any addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited. Representative shall include,

but not be limited to, all elected and appointed officials, and employees of St. Charles

County and the Agencies within St. Charles County.

Any Offeror engaging in such prohibited communications may be disqualified at the sole

discretion of St. Charles County.

26-078 Department of Corrections Uniforms and Equipment

Page 3 of 24

Corrections

Bid Response from (please complete)

_____________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

 The contract shall be effective for the (3) three year period commencing from the date of

the notice of award.

 After the initial three year period, the County, with the consent of the vendor, shall have

the option to renew said contract for two (2) additional twelve (12) month periods at the

same specifications and terms and conditions of any contract that may be derived from

this bid.

 The electronic version of this bid is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent taxes, fees or licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

26-078 Department of Corrections Uniforms and Equipment

Page 4 of 24

Corrections

Bid Response from (please complete)

_____________________________________

Name of Company or individual

 The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the County,

the County will award based on payments unless these documents establish additional

criteria. As used for this award, “responsive” shall mean a bid that conforms in all respects

with the terms and conditions of the County’s requirements. As used for this award,

“responsible” shall mean that the bidder has the capability in all respects to perform fully

the contract requirements, and the integrity and reliability which will assure good faith

performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement

in the unit and extension prices, the unit price shall govern.

26-078 Department of Corrections Uniforms and Equipment

Page 5 of 24

Corrections

Bid Response from (please complete)

_____________________________________

Name of Company or individual

Commodity Codes

• NAICS 315210Cut and Sew Apparel Contractors
• NAICS 448190Other Clothing Stores

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