Project Information

Bid Title

HHS Cherokee Mental Health Institute Four Corner Elevator Replacement

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Mar 25, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP952700-01

Original Source

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Project Description

Bid Information

Bid Number

RFP952700-01

Solicitation

HHS Cherokee Mental Health Institute Four Corner Elevator Replacement

Solicitation Type

Request for Proposals

County

Description

Description

The State of Iowa Department of Administrative Services (DAS) is seeking professional design services for replacement of Elevator F, a 4 stop, hydraulic elevator in the Main Building, referred to as the Four Corner area.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E. Walnut St.

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Construction Procurement

Contact Title

Michael Bradbury

Contact Email

construction.procurement@iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

3/25/2026 8:00:00 AM

Until

4/14/2026 2:00:00 PM

Documents/Attachments

RFP952700-01 - Exhibit A

3/20/2026 3:07:43 PM

RFP952700-01 - CHMHI - Four Corner Elevator Replacement

3/20/2026 3:06:58 PM

Attachment Preview

RFP COVER SHEET

Administrative Information

STATE OF IOWA

REQUEST FOR PROPOSALS

PROFESSIONAL DESIGN SERVICES

RFP Number RFP952700-01 Title of RFP HHS CHMHI Four Corner Elevator Replacement

Agency

Iowa Department of Administrative Services (DAS)

Project

Description

The State of Iowa Department of Administrative Services (DAS) is seeking professional

design services for replacement of Elevator F, a 4 stop, hydraulic elevator in the Main

Building, referred to as the Four Corner area.

State Issuing Officer:

Michael Bradbury

Issuing Officer

Iowa Department of Administrative Services

Hoover State Office Building, Level 3

1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327

Email: construction.procurement@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Posts Notice of RFP on TSB website

3/23/26

State Issues RFP

3/25/26

Pre-Proposal Conference Location and Address: 1251 W Cedar Loop,

Cherokee, IA 51012 – Main Admin Building

Is Pre-Proposal Conference mandatory? No

https://teams.microsoft.com/meet/22588744844927?p=IRcFkKjxNXSL7

Mw2LF

Phone Number - 515-612-9860 - Conference ID: 459 821 23#

If a map is needed, contact the Issuing Officer.

3/31/26 – 1:00 PM

Questions, requests for clarification, and suggested changes from

Respondents due to Construction Procurement

4/6/26 – 2:00 PM

Proposals Due

4/14/26 – 2:00 PM

Relevant Websites

Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov

Website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf

Number of Copies of Proposals Required to be Submitted: 1 Digital

Firm Proposal Terms

The minimum number of days following the deadline for submitting Proposals that the firm guarantees

all proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION

The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and

available Design companies for services, per RFP cover page, and as outlined in the following

(Sections 1.2 - 1.3). The successful proposal must:

● For the staff that will be assigned, identify and describe qualifications, experience, and

expertise in providing services for similar, or relevant, projects.

● For the staff that will be assigned, provide a list of past similar or relevant projects completed

in the last 5 years, and include brief descriptions of what the projects entailed and a contact

name and phone number (reference). In addition, provide estimated project cost, final

project cost at acceptance, and whether it was completed on time.

● Describe the composition of your team. Identify staff to be assigned. Provide resumes of key

individual(s) including education, relevant experience, and certifications/licensing. NOTE: Any

responding company and/or consultant that is part of the project design services cannot

receive an award from the resulting request for bid of construction services.

● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.

● Describe computer program/software capabilities and expertise you utilize. Please describe

your experience.

● Provide a copy of your organizational chart.

● Describe your experience, if any, on designing similar or relevant projects for the State of

Iowa.

● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-

consultants) that will be assigned to the project. Also provide an estimated fee total.

● Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting

Policies and Procedures 210.245), and all other charges.

1.2 SCHEDULE

DAS is seeking a firm that can commence work upon execution of a contract. Time is of the

essence.

Execution of Designer’s Contract

Tentative Design Kick-Off Meeting

50% Construction Documents and Cost Opinion By

95% Construction Documents and Cost Opinion By

100% Construction Documents and Cost Opinion By

Contractor Bidding

Execution of Contractor’s Contract(s)

Submittals, Procurement and Construction

Close out

Week of 5/12/26

Week of 5/19/26

To Be Coordinated

To Be Coordinated

8/6/26

8/7/26 -8/28/26

9/14/26

September 2026 – June 2027

July 2027

1.3 PROJECT DESCRIPTION

Construction Manager (DCI Group) has been engaged for this Project to serve as advisor to DAS

and to provide assistance in administrating the Contract for Design between DAS and the Designer

according to separate contract between DAS and Construction Manager. DAS is currently seeking

design services from qualified firms for a project consisting of replacement of an existing elevator

F in the Main Building known as Four Corners on the Iowa Department of Health and Human

Services - Cherokee Health Mental Health Institute campus.

Design services shall include:

1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page

for a sample contract.

1.3.2 All design disciplines necessary to complete the scope of work.

1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the

Owner, Construction Manager, and Owner’s maintenance staff.

1.3.4 Use of the State of Iowa‘s construction management software program for uploading all

documents, submitting and approving pay apps, and construction administration. The

cost for the use of the software is paid by the Owner.

1.3.5 Project-specific design needs

1.3.5.1 Conduct site visit to document existing elevator, hoistway, pit, machine room,

and supporting systems.

1.3.6

1.3.7

1.3.5.2 Develop Basis of Design outlining performance requirements, equipment type,

and owner preferences.

1.3.5.3 Prepare architectural, structural, mechanical, and electrical design documents for

full elevator replacement, including any and all modification to the machine

room.

1.3.5.4 Provide permit‑ready drawings and respond to plan review comments.

1.3.5.5 Assist with bidding, including technical specifications and responses to bidder

questions.

1.3.5.6 Review elevator contractor submittals and perform periodic construction‑phase

observations.

1.3.5.7 Coordination with Owner’s lock set and keying requirements

Design for scope of work. Provide material recommendations based on experience,

quality, and price. Recommendations for replacements and upgrades shall include non-

proprietary equipment and systems.

Provide minor drawing work to assist the Construction Manager in the development of

hazardous materials bid package. This shall include providing PDF backgrounds for

identification, by others, of hazardous materials removal

1.3.8 Designer shall include any and all survey work required for completion of project.

1.3.9 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut

down requirements where required.

1.3.10 Provide detailed input of design schedule to Construction Manager for overall

incorporation into master schedule.

1.3.11 Designer shall assist Construction Manager in the evaluation of long lead times.

1.3.12 Quality control during Design, Preconstruction and Construction.

1.3.13 Compliance with all Federal, State, and applicable AHJ codes.

1.3.14 Completion of State building and energy code documents, as required.

1.3.15 Design review will be conducted at 100% design development documents, 50%

construction documents, and 95% construction documents. Dates for design review

meetings to be coordinated with the design and project team and set no later than the

design kickoff meeting. Review will be conducted with DAS Owner Representative,

Construction Manager, and Facility Representative, at a minimum. Drawings,

specifications and cost opinions (if applicable) shall be provided at least five days prior to

each review meeting. An additional review meeting may be required at the end if there

are discrepancies in cost opinions or constructability review questions.

1.3.16 Review with the Department of Inspections, Appeals, and Licensing’s Building Code

Bureau for approval of plans or exemption from review. All fees associated with the

Bureau are the responsibility of the designer.

1.3.17 Develop and distribute agendas and meeting minutes for all meetings during the design

phase.

1.3.18 Construction cost opinions provided by the Design Professional team during Design (at

50% Construction Documents, and 95% construction documents) with a Final Estimate for

construction included with bid documents, per Iowa Code.

1.3.19 Construction drawings, specifications (the Construction Manager will produce Divisions

00 and 01), and addenda.

1.3.20 Provide bid alternates as determined during the course of design and bid package

development.

1.3.21 Assist Owner and Construction Manager in obtaining bids from qualified contractors.

1.3.22 Construction administration, including creation of the submittal and closeout items log,

review of and responses to submittals and closeout documentation, RFIs, proposal

requests, change orders, pay applications, periodic site visits, attendance at project

meetings as required, participation / development of contractor punch list, closeout

documentation review and approval, certificates of substantial completion, and

certificates of final completion, as well as development of Architectural Supplemental

Instructions for design revisions, and punch lists within the construction management

software program.

1.3.23 Participation with project team during construction progress meetings as required.

Designer shall participate in bi-weekly conference calls during the construction period.

1.3.24 Field Observation reports, with photos, submitted for each site inspection within five (5)

days of the site visit.

1.3.25 Acknowledgement that all documents are copyright to the State of Iowa and shall be

turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and

addendums will be expected to be incorporated before final posting. Both the native

computer format and PDF versions shall be uploaded to the construction management

software program at the end of the project.

1.3.26 The Department requests lump sum pricing from the respondents to this RFP, with the

lump sum base scope price being inclusive of all reimbursables, such as printing, mileage

and travel expenses. The Department requests the fee proposal from the respondents to

this RFP be broken down as follows. These breakdown prices will be used as the schedule

of values for billing purposes.

1.3.26.1 Construction Documents

1.3.26.2 Bidding or Negotiation Assistance

1.3.26.3 Construction Phase

Include at minimum the following site/virtual visits:

Design Kickoff/Building Evaluation

100% Design Development

50% Construction Documents

95% Construction Documents

100% Construction Documents

Pre-Bid Meeting

Construction Field Observation

Substantial Completion/Punch List

Development

Final Completion/Punch List

Verification

One Year Warranty Correction Period

Visit

In-Person

1

-

-

-

-

1

2

1

1

1

7

Virtual

-

-

1

1

-

-

-

-

-

-

2

Beyond these site visits, each proposing firm shall provide additional visits as they see fit to

complete the work of design. In addition to the lump sum pricing, the Department requests

a unit price per construction inspection visit. This unit price will be additive or deductive

based on the number of actual visits made.

1.4 ATTACHMENTS

1.4.1 Exhibit A – (2 pages)

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 621330Offices of Mental Health Practitioners (except Physicians)

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