Project Information

Bid Title

Jasper City Schools Network Upgrade

Issuing Agency

Jasper City School District

Location

Alabama

Published Date

Feb 18, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Jasper City Schools Network Upgrade

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JASPER CITY SCHOOLS

JCS FY 26 NETWORK UPGRADE

General Information

The Jasper City Board of Education (hereinafter referred to as "The Customer") intends to replace

existing network switches and associated components at Jasper High School (1501 Viking Drive,

Jasper, Alabama, 35501). The Customer will seek discounts for these services through the

Universal Service Fund Support for Schools and Libraries (commonly referred to as “E-Rate”). The

Customer requests proposals for these services as described in the attached specifications from

interested persons (hereinafter known as "The Vendor"). The Vendor must submit a bid for all

areas. Prices quoted shall be all inclusive. The Customer reserves the right to reject all proposals,

waive any technicalities, and award all or part of the contract in a manner that is in the best

interest of the Jasper City Board of Education. The Vendor must participate in the E-Rate program

administered by the Schools and Libraries Division (SLD) of the Universal Service Administrative

Company (USAC). The project is contingent on E-Rate and Local funds being awarded.

The primary goal of this RFP is to secure the most reliable, efficient and cost-effective network

equipment available for The Customer and to remain in compliance with all rules, regulations,

filing and application procedures and deadlines of the Universal Service Administrative

Company, Schools and Libraries Division. Cost will be a primary factor but not the only factor in

the selection of the vendor.

Schedule of Events

The following is the required schedule for this project. The schedule may change depending

upon the responses to this RFP and a final schedule will be established prior to contracting with

the successful Vendor.

Event

Release RFP to Bidders

Deadline for Questions

Bid Due Date

Bid Opening

Contract Award

Date

02/18/2026

03/04/2026, 4:00 pm

03/05/2026, 1:00 pm

03/06/2026, 8:30 am

03/10/2026 After March 9th Board Meeting

DELIVERY: Proposals must be submitted via email schandler@jasper.k12.al.us with subject line RFP

JCS FY26 Network Upgrade. Included in the email should be product quote and a completed USAC

Category Two Internal Connections template. However, if the funding request data template

provided by USAC for uploading to the FCC Form 471 is not available at the time this bid was posted,

the vendor must agree to complete the form as soon as it becomes available, see additionally

section below. The template can be located at https://www.usac.org/e-rate/applicant-

process/applying-for-discounts/fcc-form-471-filing/ (Section “Bulk Upload Template”).

1

JASPER CITY SCHOOLS

JCS FY 26 NETWORK UPGRADE

Terms:

● Jasper City Schools reserves the right to reject any and all proposals, waive any technicalities, and

award all or part of the contract in a manner that is in the best interest, most cost effective,

acceptable and advantageous for the district.

● Jasper City Schools reserves the right to accept and/or deny any or all items on the proposal at

the unit price submitted.

● All prices submitted on the bid are to be “delivered installed prices” and shall be inclusive of all

charges, installation, configuration, and fees, and shall not include any state or local tax.

● Vendors may submit equipment with newer models if the requested model(s) is no longer

available or has been replaced, please note all substituted items in the response.

● The term of the contract shall be for a period beginning on July 1, 2026 and ending on June 30,

2027.

● Contract may be canceled at any time with a 60-day written notice by the customer.

● As with all E-rate RFPs, the district will, at its sole discretion, decide whether a

vendor/respondent award will result from this RFP. The issuance of this RFP does not obligate

the district to make an award.

● Jasper City Schools Technology Coordinator shall be notified immediately regarding any price

decrease affecting a bid item. Furthermore, Jasper City Schools shall receive the benefit of the

decrease as soon as possible in accordance with the written notification from the contract

vendor.

● No invoice will be paid until all purchase order items have been delivered to the school district’s

satisfaction.

● Jasper City Schools reserves the right to cancel the contract with the vendor for

nonperformance.

● Vendors must be in good standing with the FCC and provide a current Service Provider

Identification Number (SPIN) with USAC Schools and Libraries (E-rate) throughout the term of

any agreement. Please indicate SPIN on all documentation.

● Vendors who do not currently have green light status will not be considered. The loss of green

light status with the FCC shall render any contracts entered into with the vendor to be

immediately null and void.

● Vendors must separate E-rate eligible items from ineligible items on all quotes and invoicing.

● If Jasper City Schools does not receive E-rate funding as a result of vendor error, the vendor will

still be required to provide bid services and Jasper City Schools will only be obligated to their E-

rate percentage.

● Vendors must use their ALJP bid as the basis for this quote. Pricing may be lower, but Jasper City

Schools must be able to demonstrate to USAC that the prices submitted clearly tie back to the

vendor’s ALJP bid award.

2

JASPER CITY SCHOOLS

JCS FY 26 NETWORK UPGRADE

● Jasper City Schools will utilize the SPI invoicing method for this project. Please indicate Service

Provider Invoicing (SPI) and include SPIN on all documentation. Jasper City Schools will pay their

required E-rate percentage. The vendor will be responsible for invoicing USAC via Form 474 (SPI).

Evaluation:

● Jasper City Schools will award based on the vendor submission that best meets the needs of

the school system regarding the technology plan, future growth, and RFP specifications, not

necessarily the lowest eligible price even though price will be a primary factor.

● Jasper City Schools may elect to award all, some or none of the services bid.

● Jasper City Schools reserves the right to reject any or all of the bids or any items of any bids,

to waive any informalities in bids received, and to waive technical errors so that the best

interest of Jasper City Schools will thereby be promoted.

● Use of trade names and numbers shall be interpreted as establishing a standard of quality

and shall not be construed as limiting competition since equivalent equipment may be

considered. Any exceptions in specifications requested must be noted and supporting

literature must be provided for evaluation. If literature is not enclosed with the bid package,

the bid may be rejected.

FACTOR

Price of eligible products

Specifications, Features, Product Quality, & Compatibility

Prior Experience with Vendor

Support Services Proximity\In State Vendor

Total

WEIGHT

40 %

35 %

15 %

10 %

100 %

Disqualifications: If one or more of the following occur, then the entire bid will be disqualified. A

disqualification means that the bid will not be accepted, evaluated, or considered.

● The bid is received a er March 5, 2026 at 1:00 pm.

● The required bid documenta on listed in the terms is not included.

● The vendor fails to provide a SPIN.

● The vendor does not currently have a green light status with USAC.

● The vendor does not bid on the project as specifically outlined in the RFP.

3

JASPER CITY SCHOOLS

JCS FY 26 NETWORK UPGRADE

Current Systems and Connectivity:

The Customer seeks updated network infrastructure of such to support the education of its

students. The high school presently has conventional Cisco branded switching. The remaining

district locations presently have installed Meraki switches and wireless access points

throughout. The current switch infrastructure at the High School was completed around 2018

and will be upgraded due to obsolescence and life cycle recommendations. No wireless access

points will be upgraded as they have been updated more recently. Jasper City Schools (JCS) is

looking for compatible switches only. Meraki is preferred, which would integrate with our

Meraki Management Dashboard, but we will accept equivalent product bids for evaluation. JCS

is also looking to replace outdated UPS devices. We would like prices for the Vertiv Liebert UPS

devices listed below or comparable. The location will require the requested equipment at the

requested quantities below. This RFP is product only. However, EACH item is to be properly

asset tagged and documented as required, prior to delivery. No installation will be required.

Equipment – Meraki or equivalent

Jasper High School

Part Number Category Description Qty

MDF

C9300X-12Y-M

C9300X 12x25GE SFP+, 715wac PS, w/MERAKI QTY 1

LIC-C9300-24E-5Y Meraki Enterprise License for C9300-M 24-port, 5 year QTY 1

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 2

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 2

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 2

MA-CBL-TA-1M Meraki 10 GbE Twinax Cable with SFP+ Modules, 1 Meter QTY 1

IDF A-1

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 8

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 8

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 4

MA-CBL-100G-1M Meraki 100GbE QSFP Cable, 1 Meter QTY 3

MA-CBL-100G-3M Meraki 100GbE QSFP Cable, 3 Meter QTY 1

IDF C-1

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 6

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 6

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 4

MA-CBL-100G-1M Meraki 100GbE QSFP Cable, 1 Meter QTY 2

IDF A-2

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 4

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 4

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 3

MA-CBL-100G-1M Meraki 100GbE QSFP Cable, 1 Meter QTY 1

IDF B-2

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 9

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 9

MS150-24P-4X

Meraki MS150-24P-4X L2 Stck Cld-Mngd 24GE 370W PoE Switch QTY 2

LIC-MS150-24-5Y Meraki MS150-24 Enterprise License and Support, 5 Year QTY 2

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JASPER CITY SCHOOLS

JCS FY 26 NETWORK UPGRADE

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 7

MA-CBL-100G-1M Meraki 100GbE QSFP Cable, 1 Meter QTY 3

MA-CBL-100G-3M Meraki 100GbE QSFP Cable, 3 Meter QTY 1

MA-CBL-TA-3M Meraki 10 GbE Twinax Cable with SFP+ Modules, 3 Meter QTY 2

IDF C-2

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 4

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 4

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 3

MA-CBL-100G-1M Meraki 100GbE QSFP Cable, 1 Meter QTY 1

IDF E-2

MS150-48FP-4X Meraki MS150-48FP-4X L2 Stck Cld-Mngd 48GE 740W PoE Switch QTY 2

LIC-MS150-48-5Y Meraki MS150-48 Enterprise License and Support, 5 Year QTY 2

MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter QTY 2

MA-SFP-10GB-SR 10G Base SR Multi-Mode 12

GXT5-

Vertiv Liebert GXT5 UPS - 1500VA/1350W 120V, Online Double Conversion Rack

QTY

1500LVRT2UXL

Tower Energy Star (GXT5-1500LVRT2UXL) - Typical 120V - Range: 60-150V -

Frequency 40-70Hz; Auto Sensing

5

GXT5-

2000LVRT2UXL

Vertiv Liebert GXT5 UPS - 2000VA/1800W 120V ,Online Double Conversion Rack

Tower Energy Star (GXT5-2000LVRT2UXL) - Typical 120V - Range: 60-150V -

QTY

3

Frequency 40-70Hz; Auto Sensing

Vertiv Liebert GXT5 UPS - 3000VA/2700W 120V ,Online Double Conversion Rack

GXT5-

3000LVRT2UXL

Tower Energy Star (GXT5-3000LVRT2UXL) - Typical 120V - Range: 60-150V -

Frequency 40-70Hz; Auto Sensing

QTY

3

Service Details:

Jasper City Schools is requesting new switches that are deemed eligible by the

USAC Eligibility List for E-Rate. All solutions are to include, at a minimum, the following:

• Cloud-based management of devices required, must support multi-factor authentication

• Include the actual quantity of all equipment and materials that would be used in the solution to

match requested bill of materials in this RFP

• Include warranty information on the equipment

• Include licensing for 5 years

• Prefer brick and mortar support location/NOC located within 3hrs drive of Jasper City Schools and

based in Alabama. This is meant to eliminate as much downtime as possible in the event of an

equipment failure.

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541519Other Computer Related Services

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