Project Information

Bid Title

BC-21526-C Coordination of Ancient Studies Department Study Tour to Rome & Southern Italy RFQ

Issuing Agency

University of Maryland, Baltimore County

Location

Maryland

Published Date

Jun 10, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BC-21526-C Coordination of Ancient Studies Department Study Tour to Rome & Southern Italy RFQ

David Clurman

n/a

July 1 2026 by 11:59pm

Attachment Preview

REQUEST FOR PROPOSAL

FOR

ANCIENT STUDIES STUDY TOUR TO ROME & SOUTHERN ITALY

2027

RFP NUMBER: BC-21526-C

ISSUED: Wednesday, June 10, 2026

DUE DATE: Wednesday, July 1, 2026 at 11:59 pm (EDT)

Prospective bidders/offerors are encouraged to regularly visit the University’s Department of

Procurement & Strategic Sourcing website, e-Maryland Marketplace Advantage (eMMA) to

ensure receipt of any addenda and other updates related to this solicitation. The links to these

resources are provided below:

• UMBC Bid Board - https://procurement.umbc.edu/bid-board/

• eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov

ISSUING OFFICE

Department of Procurement & Strategic Sourcing

University of Maryland, Baltimore County

Administration Building, 7th Floor

1000 Hilltop Circle

Baltimore, MD 21250

MINORITY, WOMEN AND SMALL BUSINESSES ARE

ENCOURGAGED TO RESPOND TO THIS SOLICITATION

Solicitation Name: Ancient Studies Study Tour to Rome & Southern Italy 2027

Solicitation Number: BC-21526-C

Key Information Sheet

Request for Quotes:

Solicitation Number:

RFQ Issue Date:

Procurement Officer:

Questions Due Date & Time:

Quote Due Date & Time:

Quotes are to be sent to:

Anticipated Award Date:

Coordination of Ancient Studies Department Study Tour to

Rome & Southern Italy

BC-21526-C

Wednesday, June 10, 2026

David Clurman

clurman@umbc.edu

Tuesday, June 16, 2026 at 4:00pm EDT

Submit Questions to: Solicitation Questions

Wednesday, July 1, 2026 at 11:59pm EDT

Submitt.mhmbm2y5sdocmwzx@u.box.com

Wednesday, July 8, 2026

The University is committed to ensuring that persons with disabilities have equally effective

opportunities to participate in and benefit from the University's programs and services. Persons

who may require reasonable ADA accommodations should email the Issuing Office at

clurman@umbc.edu at least five (5) days prior to any meeting scheduled in connection with this

solicitation.

P a g e 2 | 22

Solicitation Name: Ancient Studies Study Tour to Rome & Southern Italy 2027

Solicitation Number: BC-21526-C

1. Supplier Requirements: Scope of Work

1.1. Summary Statement

The University of Maryland, Baltimore County, a constituent institution of the

University System of Maryland, an agency of the state of Maryland (herein referred to

as the “University” or “UMBC” requests quotes for the Ancient Studies Department

Travel Program to Rome & Southern Italy in March 2027, per the included

specifications, terms, and conditions.

1.2. General Specifications

1.2.1. Provide quotes for groups of 25, 30, 35 in three- and four-star accommodations.

1.2.2. UMBC instructors serve as guides on this tour; however, the group will accept

Italian guides for ancient sites and museums if required by government

regulation. Pricing shall include the cost for all Italian guides.

1.2.3. There will be two or three instructors accompanying the group. They will pay

full fare. Do not quote free trips.

1.2.4. As much as possible, the tour should include visits to all sites and museums

listed on the itinerary (Attachment A) in the order in which they are listed.

1.2.5. The preferred occupancy is double. Occasionally, because travelers request

singles, UMBC may need to include one or two triple rooms. This information

will not be known until November 2026.

1.2.6. All travel must comply with current U.S. State Department travel advisories

and UMBC international travel policies.

1.2.7. Quote must include:

1.2.7.1. All entrance fees (and other costs) to archaeological sites and

museums listed on the itinerary in Attachment A. (The number of

students and non-students traveling with the group will not be known

until November 2026).

1.2.7.2. All airport taxes and fees.

1.2.7.3. All hotel taxes and service charges.

1.2.7.4. All air and ground transportation, including transfers to and from

airports and hotels.

1.2.7.5. Porterage of one suitcase per person throughout the tour.

1.2.7.6. All service charges and gratuities for two group lunches and two group

dinners.

1.2.7.7. Contingency fee if tour escort must be provided by travel agent.

University counsel requires all participants to sign a liability release,

the pertinent section of which, Section 3.2, states that participants agree

to forfeit their money or “make an individual decision to continue on

the trip individually” if the University withdraws sponsorship. In this

circumstance, the University instructors will not be permitted to travel.

Should this occur, the agency will provide a “tour leader” from

departure to return to accompany the group to facilitate all aspects of

the itinerary.

P a g e 3 | 22

Solicitation Name: Ancient Studies Study Tour to Rome & Southern Italy 2027

Solicitation Number: BC-21526-C

1.3. Tour Must Include:

1.3.1. Round-trip, air transportation from Washington Dulles International Airport

(IAD) - FCO on a major, regularly scheduled airline departing March 12, 2027

and returning March 21, 2027 with as few stops as possible. The Ancient

Studies Department will arrange for a coach to take the group to and from

UMBC and IAD.

1.3.1.1. If a connecting flight is necessary (i.e. booking nonstop IAD-FCO is

not possible), round-trip, trans-Atlantic transportation must be on a

regularly scheduled airline. A maximum of one change of plane is

acceptable, and there must be a minimum of two hours between flights.

1.3.1.2. Flights to/from PHI, DCA and BWI to FCO on a regularly scheduled

airline will be considered in the event they are faster and/or less

expensive.

1.3.2. Private Motor Coach Service in Italy:

1.3.2.1. Saturday, March 13: from FCO to Rome hotel. Depending on time of

arrival at FCO, the group may take coach from FCO to the Roman

Forum and Colosseum before checking into hotel.

1.3.2.2. Sunday, March 14: coach from hotel to Ostia Antica and then to

Hadrian’s Villa; return to hotel.

1.3.2.3. Monday, March 15: coach from hotel to the Domus Aurea; from

Trajan’s Column back to the hotel.

1.3.2.4. Tuesday, March 16: coach from hotel to Ara Pacis; return to hotel

EITHER from Stadium of Domitian/Piazza Navona OR from

Colosseum (see Itinerary).

1.3.2.5. Wednesday, March 17: coach from hotel in Rome to Sperlonga; lunch

in Sperlonga; from lunch in Sperlonga to Paestum + Museum; from

Paestum to hotel in Castellammare di Stabia.

1.3.2.6. Thursday, March 18: coach from hotel in Castellammare di Stabia to

Pompeii and back. The group may need a coach to take group to dinner

and back from the hotel, depending upon the location of the restaurant.

1.3.2.7. Friday, March 19: coach from hotel to Herculaneum; from

Herculaneum to group lunch, if possible, at A Modo Nostro Bistrot in

Herculaneum; from A Modo Nostro Bistrot (or similar restaurant) to

National Archaeological Museum of Naples; from Museum to hotel in

Castellammare di Stabia.

1.3.2.8. Saturday, March 20: coach from hotel in Castellammare di Stabia to

Cumae Archaeological Site and Museum; stop for lunch in Capua

(inland route) or Terracina (coastal route); proceed to hotel in Rome.

1.3.2.9. Sunday, March 21: coach to FCO and from there to IAD.

1.3.3. Three- or Four-star hotels, centrally located, including breakfast buffet and Wi-

Fi, for eight (8) nights in the following places:

1.3.3.1. Rome: five (5) nights (March 13-16; March 20).

P a g e 4 | 22

Solicitation Name: Ancient Studies Study Tour to Rome & Southern Italy 2027

Solicitation Number: BC-21526-C

1.3.3.2. Castellammare di Stabia: three (3) nights (March 17-19).

1.3.4. Two (2) pre-paid group dinners at restaurants (not in the hotel) accessible either

by foot or by coach:

1.3.4.1. Saturday, March 13 (Rome).

1.3.4.2. Thursday, March 18 (Castellammare di Stabia).

1.3.5. Two (2) pre-paid group lunches

1.3.5.1. Wednesday, March 17 (Sperlonga).

1.3.5.2. Friday, March 19 (preferred restaurant: A Modo Nostro Bistrot,

Herculaneum).

2. Procurement Instructions

2.1. Questions and Addenda

2.1.1. Questions and inquiries shall be submitted to the Issuing Office no later than the

date and time indicated in the Solicitation Schedule. All questions on this

Solicitation are to be submitted in an online form via Solicitation Questions.

2.1.2. Should a Bidder find discrepancies in the RFQ documents or be in doubt as to the

meaning or intent of any part thereof, the Bidder must, prior to the question

deadline listed in the Solicitation Schedule, request clarification in writing from

the Issuing Office, who will issue a written Addendum to the Solicitation. Failure

to request such clarification is a waiver to any claim by the Bidder for expense

made necessary by reason of later interpretation of the RFQ documents by the

University.

2.1.3. Oral explanations or instructions will not be binding; only written Addenda will

be binding. Any Addenda resulting from these requests will be posted on the

University’s bid board. The Bidder shall acknowledge the receipt of all addenda

in the Acknowledgement of Receipt of Addenda Form (Attachment D).

2.2. Quote Due Date and Time

2.2.1. Quotes shall be submitted via email to the Box address provided in the

Solicitation schedule with the email time log no later than the date and time

indicated in the Solicitation Schedule.

2.2.2. Bidders shall allow sufficient time in submitting responses to the RFQ to ensure

timely receipt by the Issuing Office via the Box site. Bidders should receive an

automatically generated verification from Box when the file has successfully

uploaded. Bidders that do not receive verification should immediately contact the

Issuing Office to confirm that their response has been received.

2.2.3. Any quote, request for modification, or request for withdrawal that is not received

at the designated location, time, and date set forth in the Solicitation Schedule will

be deemed late and will not be considered. Delivery of the quote to the specified

location at the prescribed time and date is the sole responsibility of the Bidder.

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Commodity Codes

• NAICS 541330Engineering Services

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