Project Information

Bid Title

Ryan White PART A and Minority AIDS Initiative (MAI) HIV Emergency Relief Project - Questions and Answers No. 2

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Nov 21, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-009-59

Original Source

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Project Description

Bid Title:

RFP 26-009-59 Questions and Answers No. 2

Category:

Ryan White

Status:

Open

Publish Date:

Friday, November 21, 2025 - 10:00am

Close Date:

12/08/2025 - 4:00pm

Contact Person:

Sonja Worthy

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Bid Title

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Business Hours:

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Related Documents:

RFP 26-009-59 Questions and Answers No. 2.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 2

ISSUED: November 21, 2025

RFP 26-009-59

Ryan White PART A and Minority AIDS Initiative (MAI)

HIV Emergency Relief Project

(Shelby County Health Services-Ryan White)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by potential bidders. Our answers are listed

below in red:

1. I want to clarify that the only portion of the application that is to be placed

on USB devices are the excel sheets.

Yes, only the completed excel files (minimum requirements and the

department-specific requirements) are to be submitted on the USB

devices.

2. Are we allowed to purchase HIV of STI tests under the Outreach

category?

Ryan White Part A/MAI funds may not be used to purchase testing HIV &

STI kits or support HIV prevention activities.

3. Is the outpatient ambulatory service category meant to serve all Part A

enrolled clients, or only those who are uninsured?

Outpatient Ambulatory category is meant to serve all PART A enrolled

clients, and those that are uninsured.

4. Under section IX Purpose/Scope of Work, how are questions eight and

nine (on page 14) different?

Question 8 is essentially requesting that the proposer describe how they

collaborate with other agencies to effectively provide HIV core medical

and supportive services through referrals. The proposer should clearly

explain their referral process and how clients will be linked to their

organizations in addition, the proposer should outline their current referral

procedures, including the agencies they presently partner with, and

describe how referrals are coordinated and tracked.

Question 9 is requesting a detailed plan that demonstrates collaboration

with other agencies beyond the basic referral process. Simply referring

clients between agencies is considered minimal collaboration. Agencies

are expected to outline strategies that reflect deeper coordination—such

as shared initiatives, joint case conferencing, data-sharing processes,

coordinated service delivery, or integrated care planning—that enhance

continuity of care, reduce service gaps, and improve overall client

outcomes.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Purchasing Department

Shelby County Government

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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