Project Information

Bid Title

City of North Port is Requesting Formal Quotes for RFQ 2026-14 - UV Disinfectant System for Splash Pad at Atwater Park

Issuing Agency

City of North Port

Location

Florida

Published Date

Feb 3, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

City of North Port is Requesting Formal Quotes for RFQ 2026-14 - UV Disinfectant System for Splash Pad at Atwater Park City of North Port, Florida sent this bulletin at 02/03/2026 01:47 PM EST

City Of North Port

Finance Department-Purchasing Division

4970 City Hall Blvd

North Port, Florida 34286

REQUEST FOR QUOTATION 2026-14
ULTRAVIOLET DISINFECTANT SYSTEM FOR SPLASH PAD AT ATWATER PARK

THIS IS NOT AN ORDER

February 3, 2026

Contact Person:   Bernice Moen, Contract Administrator I

Contact Phone:    941.429.7114

Contact Email: purchasing@northportfl.gov

KEY DATES:

1. NON-MANDATORY PRE-QUOTE MEETING: February 10, 2026, AT 10:00 A.M. City Hall, Room 337A, 4970 City Hall Blvd, North Port, Florida 34286. *Site Visit to follow.
2. LAST DAY FOR QUESTIONS: February 17, 2026, AT 2:00 P.M Requests for additional information, questions, or clarification regarding the specifications must be sent via email to purchasing@northportfl.gov. No verbal requests will be honored.
3. QUOTE DUE DATE: February 24, 2026, AT 2:00 P.M .Late responses will not be considered. Electronic questions and submittals shall be made to the above-listed contact person. No hard copies will be accepted.

SUBMIT ALL QUOTES TO: purchasing@northportfl.gov Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form, and return to the City’s Purchasing Division.

PURPOSE: It is the intent of the City of North Port (hereafter “City”) to secure services of a qualified Contractor to provide all labor, materials and services necessary to install a commercial ultraviolet (UV) disinfection system for the splash pad at Atwater Park.

Information regarding this project may be viewed and downloaded from Demandstar’s website at www.demandstar.com . The only place to obtain the addenda is on www.demandstar.com . Links to DemandStar are also available from the City website at www.Northportfl.gov . Quote specifications, attachments/exhibits are posted on the City FTP site at https://rb.gy/eyqqv (select the Purchasing Folder and scroll to Project RFQ 2026-11) . If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen, Contract Administrator I at 941.429.7114.

The City of North Port does not discriminate on the basis of race, color, national origin, sex, age, disability, family or religious status in administration of its programs, activities or services.

POSTED: February 3, 2026

www.northportfl.gov and www.demandstar.com

• RFQ 2026-14 UV Disinfectant Sytem Atwater Park FINAL 2-3-26.pdf

Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page . You will need to use your email address to log in. If you have questions or problems with the subscription service, please visit subscriberhelp.govdelivery.com .

This service is provided to you at no charge by City of North Port, Florida .

Attachment Preview

CITY OF NORTH PORT

REQUEST FOR QUOTATION 2026-14

Ultraviolet Disinfectant System for Splash Pad at Atwater Park

THIS IS NOT AN ORDER

February 3, 2026

CITY OF NORTH PORT

Finance/Purchasing Division

4970 City Hall Blvd

North Port, Florida 34286

Contact Person: Bernice Moen, Contract Administrator I

Contact Phone: 941-429-7114

Contact Fax: 941-429-7173

Contact Email: Purchasing@NorthPortFL.gov

KEY DATES:

1. NON-MANDATORY PRE-QUOTE MEETING: February 10, 2026, AT 10:00 A.M. City Hall, Room 337A, 4970 City Hall Blvd,

North Port, Florida 34286. *Site Visit to follow.

All potential Quoters are recommended to attend the non-mandatory pre-quote conference. The purpose of the Pre-

Quote Meeting is to provide a briefing on the City’s expectations and performance requirements for submission of

quote documents.

2. LAST DAY FOR QUESTIONS: February 17, 2026, AT 2:00, P.M. See the section below titled “Clarification and Additional

Information” for further details.

3. QUOTE DUE DATE: February 24, 2026, AT 2:00 P.M. Late responses will not be considered. Electronic questions and

submittals shall be made to the above-listed contact person. No hard copies will be accepted.

SUBMIT ALL QUOTES TO: Purchasing@NorthPortFL.gov

Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form and

return to the City’s Purchasing Division.

PURPOSE: It is the intent of the City of North Port (hereafter “City”) to secure services of a qualified Contractor to provide

all labor, materials and services necessary to install a commercial ultraviolet (UV) disinfection system for the splash pad at

Atwater Park.

QUOTE PRICES: Vendors shall quote unit prices, F.O.B. Destination as specified herein, for the purchase and/or installation

of the goods, or performance of the services specified herein. Such prices shall include Vendor’s cost in full for all

transportation, freight, labor, materials, consumables, and equipment used in delivering said materials to the point of

delivery, and/or performance of the services.

SCOPE OF SERVICES/TECHNICAL SPECIFICATIONS:

The City of North Parks & Recreation Department is seeking quotes for installation of a commercial ultraviolet (UV)

disinfection system for an outdoor splash pad water system located at Atwater Park, 4475 Skyway Ave., North Port, FL

34288. Contractor is responsible for removal and proper disposal of existing equipment.

The Contractor shall provide all labor, materials, equipment and services necessary to furnish and install a commercial

ultraviolet (UV) disinfection system for an outdoor splash pad water system. The UV system shall be designed for

Page 1 of 29

Request for Quote No. 2026-14

continuous outdoor operation, constructed of materials suitable for chemically treated water and properly sized to

accommodate the splash pad’s operational flow rate of 880 GPM, 40 MJ intensity.

The system shall include a UV reactor, lamps, protective sleeves, UV intensity monitoring, system controls and safety

interlocks. All controls, housings, and enclosures shall be rated for exterior installation, and the system shall be capable of

reliable operation under local environmental conditions. System must comply with Florida Department of Health standards.

The Contractor shall install the UV system at the designated location and integrate it into the existing splash pad filtration

and return piping in compliance with all applicable codes and standards. The scope shall include system start-up, functional

testing, and commissioning, as well as basic operator training and delivery of operation and maintenance documentation.

The UV system shall be fully operational at project completion and include a minimum one-year manufacturer’s warranty

beginning at system acceptance. A site visit is recommended to confirm materials and necessary quantities.

All work required to be completed no later than 30 days after notice to proceed.

DRAWINGS:

Page 2 of 29

Request for Quote No. 2026-14

Page 3 of 29

Request for Quote No. 2026-14

NON-MANDATORY PRE-QUOTE MEETING: A pre-quote meeting will be held on February 10, 2026, 10:00 AM at City Hall,

Room 337A to answer questions and discuss the requirements of the City.

CLARIFICATION AND ADDITIONAL INFORMATION: Discrepancies, omissions, or questions about the intent of the

documents should be submitted to the City’s Purchasing Division in written form as a request for interpretation no later than

five (5) business days prior to Quote due date (or shall be verbally addressed at the pre-quote conference, if applicable).

Interpretations made will be in the form of an addendum to the documents. The City will attempt to notify all prospective

quoters of addenda issued to the quote documents; however, it shall be the responsibility of the quoter, prior to submitting

their response, to either visit www.demandstar.com to view the solicitation and download all issued addenda or contact

the City’s Purchasing Division to determine if addenda were issued, acknowledging and incorporating it into their quote.

Receipt of all addenda by each quoter should be acknowledged on the quote form, indicating the addendum number and

date of issue, therein becoming part of the Contract. No oral explanations shall be binding. The City is not responsible for

quotes not submitted on time.

If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen,

Contract Administrator I, at 941-429-7114. Request for additional information or clarification regarding the specifications

must be sent via email to Purchasing@NorthPortFL.gov. No verbal requests will be honored. All questions and

clarifications must be submitted via e-mail or facsimile by February 17, 2026 at 2:00 PM.

It is expressly understood by the City and the Contractor that award of the Contract is contingent upon appropriation of

funds by the City Commissioners.

EXAMINATION OF REQUEST FOR QUOTE DOCUMENTS/SITE: Prior to submission of the quote form, quoters shall carefully

examine the terms and conditions in this document, special provisions, and all other related quote documents, including all

modifications thereof, incorporated in the quote package, plus fully informing themselves as to all existing conditions and

limitations that effect the work to be performed under this contract.

Examination of site: Prior to submitting the quote form, each quoter shall examine the site and all conditions thereon

during the pre-quote meeting, if applicable or as requested. All quote forms shall be presumed to include all such existing

conditions as may affect any work to be done on this project. Failure to familiarize himself/herself with such conditions will

in no way relieve the successful quoter from the necessity of furnishing any materials or performing any work that may be

required to complete the work in accordance with the Specifications and drawings (if applicable).

CRITERIA FOR AWARD: The award of this Quote will be to the lowest overall responsive, responsible Quoter or Quoters

meeting or exceeding all the specifications contained herein. The City reserves the right to award this quote in whole or in

part, or by line item, whichever is in the best interest of the City. Other considerations of award may be references,

experience of the quoter with accounts of this size or larger, prior performance evaluations created by the City, and number

of years in business.

The City reserves the right to reject the quote submittal of any Quoter who has previously failed to perform properly, or on

time, or who is not able to satisfactorily deliver the goods or perform the services specified herein.

INSTRUCTIONS TO QUOTERS:

To be considered, your properly completed Quote Form must be received by the City’s Purchasing division by the Due Date

above. Quotes must be received by the City via email. The Quote Form below must be used to submit a Quote. All other

quote documents submitted will be rejected.

Do not submit a Quote for $100,000 or more. In the event no responsive and responsible quotes are received under this

quote threshold, the City may elect to cancel this request for quote and re-solicit using another procurement method. If in

your opinion the goods specified herein cannot be delivered under this dollar threshold, please notify the City’s Purchasing

Division via email.

Page 4 of 29

Request for Quote No. 2026-14

1. Refer to this Request for Quote (RFQ) Number on all correspondences related to this RFQ.

2. Your Quote MUST comply with the Instructions, Terms and Conditions, and Specifications contained herein.

3. Prices quoted are to be freight included or firm freight amount is to be listed.

4. Material markup shall not exceed industry standard for a municipality.

5. Any applicable travel should be portal (the Contractor location) to portal (City of North Port – one travel, not to our

facility and then again to any individual location of work.)

DEFINITIONS:

• Addenda: a written change to a solicitation.

• Contract: The submitted Quote forms signed by the Contractor, together with the complete quote solicitation and

any Purchase Order(s) furnished by the City shall constitute a binding contract.

• Contractor or Vendor: A general reference to any entity responding to this solicitation or performing under any

resulting Contract.

• Quote or Submittal: Any offer submitted in response to this RFQ, including all applicable forms.

• Quoter: One that submits a quote in response to this request for quote.

• Responsible: Refers to a quoter that has the capacity and capability to perform the work required under a Request

for Quote and is otherwise eligible for award.

• Responsive: Refers to a quote that contains no exceptions or deviations from the terms, conditions, provisions,

specifications, and drawings (if applicable) as set forth in the Request for Quote.

• Request for Quote (RFQ): This solicitation document, including any and all addenda.

• Solicitation: This written document requesting quotes from the marketplace.

TERMS AND CONDITIONS:

In the event of any conflict between the Terms and Conditions of this RFQ and the City’s Purchase Order Terms and

Conditions the following Terms and Conditions shall control:

FREIGHT: Contractor should coordinate receipt of any required shipments.

ESTIMATED QUANTITIES: It is understood that the quantities contained herein are approximate only and are solely for the

purpose of facilitating the comparison of quotes, and that the Contractor’s compensation will be computed upon the basis

of the actual quantities in the completed work, whether they be more or less than those shown.

DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the Scope of Work, Special Provisions or Technical

specifications, all equipment, materials and articles incorporated in the work covered by this Contract are to be new and of

the most suitable grade for the purpose intended. Unless otherwise specifically provided in the Technical specifications,

reference to any equipment, material, article or patented process, by trade name, make or catalog number, shall be

regarded as establishing a standard of quality and shall not be construed as limiting competition. If the Quoter wishes to

make a substitution to the specifications, the Quoter shall furnish the City the name of the manufacturer, the model

number and other identifying data and information necessary to aid in the City in evaluating the substitution. Such

substitution shall be subject to City approval. Substitutions shall be approved only if determined by the City to be

equivalent to the specifications. A quote containing substitution is subject to disqualification if the City does not approve

the substitution.

ARITHMETIC DISCREPANCIES: For the purpose of initial evaluation of quotes, the following will be utilized in resolving

arithmetic discrepancies found on the face of the quote forms as submitted by quoters:

A. Obviously misplaced decimal points will be corrected.

B. In case of discrepancy between unit price and extended price, the unit price will govern. Apparent errors in

extension will be corrected.

Page 5 of 29

Request for Quote No. 2026-14

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.