Project Information

Bid Title

25-131 Professional Pest Control Services - Communication Towers

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Nov 12, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 25-131

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	IFB 25-131
Bid Title:	25-131 Professional Pest Control Services - Communication Towers
Category:	SCCMO Materials
Status:	Open

Publication Date/Time: 11/12/2025 8:00 AM Closing Date/Time: 11/26/2025 10:00 AM Related Documents: 25-131 Professional Pest Control Services - Communication Towers

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 25-131

For

Professional Pest Control Services – Communication Towers

For

ST. CHARLES COUNTY EMERGENCY COMMUNICATIONS

RADIO TOWER SITES

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for a Pest Control Company to periodically service multiple

remote Radio Tower Sites as required to control pests and rodents at the subject sites. The

vendor must guarantee the quoted prices for a period of Ninety (90) days. The county reserves

the right to terminate the contract for any violation, by the successful bidder, of any term or

condition of the contract by giving thirty (30) days written notice stating the reasons therefore and

giving the party time to remedy any deficiencies. All bid prices submitted must be guaranteed for

ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked 25-131 Professional Pest Control Services – Communication Towers with the

date and time of the bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue

ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 11/26/2025 at 10:00 AM, in Room 115 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

email (preferred), mail or fax to:

Cornelia L. Beard

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

cbeard@sccmo.org

For questions or inquiries concerning the specifications please contact:

Matthew Davis, Communication Systems Manager

Emergency Communications Department

St Charles County Government

1400 TR Hughes Blvd. Suite 300

O’Fallon, Missouri 63366

Fax: (636)896-4207

mdavis@sccmo.org

No pre-bid meeting will be held for this bid.

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 11/20/2025. Any question received

after this deadline may not be answered.

25-131 Professional Pest Control Services – Communication Towers

Page 2 of 23

Emergency Communications

Bid Response from (please complete)

_________________________________________

Name of Company or individual

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

25-131 Professional Pest Control Services – Communication Towers

Page 3 of 23

Emergency Communications

Bid Response from (please complete)

_________________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the date of

the notice of award. Draft contract template is attached in Exhibit B.

 The electronic version of this bid/RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office

governs in the event of a discrepancy between the information contained in or on the electronic

version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must

be crossed out, corrections typed adjacent and must be initialed in blue ink by the person

signing the bid.

 St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will

be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the names

of St. Charles County or any other public agency within St. Charles County Government for

public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional licenses

in their field.

 Award will be made to the low responsive, responsible bidder, or to the offeror whose proposal

is most advantageous to the County, price and other factors considered including geographic

location. When payments are to be made to the County, award will be made to the most

advantageous offer.

25-131 Professional Pest Control Services – Communication Towers

Page 4 of 23

Emergency Communications

Bid Response from (please complete)

_________________________________________

Name of Company or individual

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in

the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement in the

unit and extension prices, the unit price shall govern.

 INSURANCE:

 Worker’s Compensation and Employer’s Liability: The Contractor shall have in place

sufficient Worker’s Compensation and Employer’s Liability coverage to satisfy the statutory

Worker’s Compensation limits as required by the Statutes of the State of Missouri, (or a

qualified self-insurer) and Employers Liability in an amount of no less than $1.0 million.

 Automobile, General Liability and Property Damage: The Contractor shall maintain the

following minimum amounts of automobile, general liability, and property damage

insurance coverage during the life of the contract: $1,000,000 for bodily injury or death to

any one person and $3,000,000 per occurrence for automobile and general liability

coverage; and property damage coverage of at least $1,000,000. A Combined Single Limit

Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must

include non-owned vehicles.

 The Automobile & General Liabilities policies shall be endorsed to include the County as

an additional insured including the following language: “Nothing in this endorsement shall

serve to operate as a waiver of the County’s Sovereign Immunity or broaden the liability of

the County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes

of Missouri”. Vendor shall provide for 30 days advance written notice of any material

change.

 A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

The required insurance shall be primary insurance with respect to any other insurance or

self-insurance programs maintained by the County.

 A Certificate of Insurance evidencing the above coverage(s) together with a copy of the

required endorsements shall be provided to the County prior to the commencement of any

work. It shall be the Vendor’s responsibility to keep the respective insurance policies and

coverages current and in force for the life of the contract.

25-131 Professional Pest Control Services – Communication Towers

Page 5 of 23

Emergency Communications

Bid Response from (please complete)

_________________________________________

Name of Company or individual

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.