Project Information

Bid Title

Election Publicity Pamphlets For Fiscal Year 2026-2027

Issuing Agency

City of Casa Grande

Location

Arizona

Published Date

Jun 3, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 1066-26-CG

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 1066-26-CG
Bid Title:	Election Publicity Pamphlets For Fiscal Year 2026-2027
Category:	BID/RFP/RFQ/SOQ
Status:	Open

Description: NOTICE OF INVITATION FOR BIDSElection Publicity PamphletsFor Fiscal Year 2026-2027 Plans with specifications and other bid document forms can be downloaded below or by emailing the City Clerk Department at For security reasons, you must enable JavaScript to view this E-mail address. for instructions. All bids must be submitted by June 24, 2026, at 2:00 p.m. to the City Clerk, 510 East Florence Boulevard, Casa Grande, Arizona, 85122. The bid opening will take place on June 24, 2026, at 2:00 p.m. in the Council Chambers, 510 East Florence Boulevard, Casa Grande, Arizona, 85122. Bids must be addressed to: Office of the City Clerk City of Casa Grande 510 East Florence Boulevard, Casa Grande, Arizona 85122 The envelope must be boldly marked: BID: ELECTIONS PUBLICITY PAMPHLETS FOR FY2026-20227 SOLICITATION NUMBER: IFB 1066-26-CG BID OPENING: June 24, 2026, at 2:00 p.m. The City of Casa Grande reserves the right to waive any informalities or irregularities in this Request for Proposals, or to reject any or all responses; to be the sole judge of the suitability of the materials offered, and to award a contract for the furnishing of the services it deems to be in the best interest of the City. Adriana Carpio-Solis City Clerk Publication Date/Time: 6/3/2026 12:00 AM Closing Date/Time: 6/24/2026 2:00 PM Related Documents: Bid Packet: Election Publicity Pamphlets Bid Notice: Election Publicity Pamphlets Bid Form: Election Publicity Pamphlets Appendix A: Contract for Services

Attachment Preview

BID SOLICITATION PACKET

FOR

ELECTIONS PUBLICITY PAMPHLETS

FISCAL YEAR (FY26-27)

JUNE 2026

SOLICITATION NUMBER – IFB 1066-26-CG

CITY OF CASA GRANDE, ARIZONA

1

NOTICE OF INVITATION FOR BIDS

Election Publicity Pamphlets

For Fiscal Year 2026-2027

Plans with specifications and other bid document forms can be obtained from the following

location:

Office of the City Clerk

City of Casa Grande

510 E. Florence Boulevard,

Casa Grande, Arizona 85122

Plans with specifications and other bid document forms can be downloaded by visiting our

web site at www.casagrandeaz.gov or emailing the City Clerk Department

cityclerk@casagrandeaz.gov for instructions.

All bids must be submitted by June 24, 2026, at 2:00 p.m. to the City Clerk, 510 East

Florence Boulevard, Casa Grande, Arizona, 85122. The bid opening will take place on June 24,

2026 at 2:00 p.m. in the Council Chambers, 510 East Florence Boulevard, Casa Grande,

Arizona, 85122.

Bids must be addressed to:

Office of the City Clerk

City of Casa Grande

510 East Florence Boulevard,

Casa Grande, Arizona 85122

The envelope must be boldly marked:

BID: ELECTIONS PUBLICITY PAMPHLETS FOR FY2026-20227

SOLICITATION NUMBER: 1066-26-CG

BID OPENING: June 24, 2026, at 2:00 p.m.

The City of Casa Grande reserves the right to waive any informalities or irregularities in this

Request for Proposals, or to reject any or all responses; to be the sole judge of the suitability of

the materials offered, and to award a contract for the furnishing of the services it deems to be in

the best interest of the City.

Adriana Carpio-Solis

City Clerk

2

CITY OF CASA GRANDE

TABLE OF CONTENTS

ELECTIONS PUBLICITY PAMPHLET FISCAL YEAR

(FY26-27)

Notice of IFB – Page 2

Section 1: Background– Page 4

Section 2: Purpose of the IFB – Page 4

Section 3: Project Description – Page 4

Section 4: Scope of Work—Page 5

Section 4.1: Printing Services—Page 5

Section 4.2: Mailing Services—Page 5

Section 4.3: Electronic Copy—Page 5

Section 4.4 Extra Pamphlets—Page 6

Section 4.5: Communication—Page 6

Section 5: Penalties– Page 6

Section 6: Submission Instructions—Page 6

Section 7: Evaluation Process – Page 7

Appendix A: Sample Contract—Page 8

3

SECTION 1. Background

The City of Casa Grande will be conducting an election on November 3, 2026, for the voters to consider a

Franchise Agreement with Arizona Power Service (APS).

This election will require the publication and delivery of a publicity pamphlet to every house in Casa Grande

with a registered voter no later than September 19, 2026, in accordance with Arizona Revised Statutes.

The City is also contemplating the possibility of one or more special elections during Fiscal Year 2026–

2027. Dates and related details, if applicable, will be provided at a later time. We invite your business to

submit a proposal for the printing, postage, and mailing of publicity pamphlets associated with any such

elections.

SECTION 2. Purpose of the IFB

The City of Casa Grande is seeking qualified vendors to provide comprehensive printing, postage, and

mailing services for election publicity pamphlets associated with the November 3, 2026 election regarding

a proposed Franchise Agreement with Arizona Public Service (APS), as well as any potential special

elections that may occur during Fiscal Year 2026–2027.

The selected vendor shall demonstrate the capability and intent to produce and distribute election

publicity pamphlets in accordance with all applicable Arizona Revised Statutes and established election

deadlines, including delivery to every household within Casa Grande containing a registered voter no later

than September 19, 2026, for the November 3, 2026 election.

Services are expected to include, but may not be limited to, printing, addressing, sorting, postage

coordination, and mailing preparation. The City anticipates establishing a working relationship with a

vendor capable of providing timely, accurate, and cost-effective services for both scheduled and potential

future election-related mailings.

Additional election dates and project specifications for any future special elections will be provided as they

become available

SECTION 3. Project Description

The City of Casa Grande is soliciting bids from qualified vendors to provide printing, postage, mailing, and

related services for election publicity pamphlets associated with elections conducted during Fiscal Year 2026–

2027.

The initial election covered under this solicitation is scheduled for November 3, 2026, regarding a proposed

Franchise Agreement with Arizona Public Service (APS). Additional special elections may occur during Fiscal

Year 2026–2027, with dates and specifications to be provided by the City as needed.

The selected vendor shall provide all labor, materials, equipment, production services, mailing coordination,

and related support necessary to produce and distribute election publicity pamphlets in accordance with

applicable Arizona Revised Statutes and all statutory election deadlines.

4

The project includes printing approximately 20,000 publicity pamphlets for distribution to households within

the City of Casa Grande containing registered voters. Services shall include document formatting, proof

preparation, printing, addressing, sorting, postage, mailing preparation, and delivery coordination. The vendor

shall also provide an electronic version of the finalized pamphlet compliant with current Web Content

Accessibility Guidelines (WCAG) standards for publication on the City’s website.

The City intends to establish a working relationship with a vendor capable of providing timely, accurate,

professional, and cost-effective election printing and mailing services throughout Fiscal Year 2026–2027.

SECTION 4. Scope Of Work

The vendor shall perform all services described in this Scope of Work on a per-election basis. Each election

shall be treated as a separate production and mailing cycle, including the November 3, 2026, election and any

additional special elections held during the contract term.

Section 4.1. Printing Services:

For each election, the vendor shall produce election publicity pamphlets in quantities specified by the City.

• 8.5” x 11” – up to 38 pages are estimated, one title page in color, double side, 50# uncoated, saddle-

stitched, or alternate approved by the City (example can be provided)

• Price includes design services, typesetting, finishing fees, ink jet or labels, postage, and mailing.

• City Clerk will provide the text information. Publisher to provide the formatting, with the city working

with publisher to determine the best formatting.

• Include separate fee for pages over 38

• Proofs and Samples: Vendor shall provide proofs with cover and binding and provide the City Clerk’s

Office with samples of the publicity pamphlet.

Section 4.2. Mailing Services:

For each election, the vendor shall prepare and mail publicity pamphlets according to voter lists provided by

the City or Pinal County Recorder’s Office

Mail approximately 20,000 Publicity Pamphlets to Casa Grande households, First Class Postage. Quantities

are subject to change based on voter registrations and requests.

• Electronic data for mailing labels will be obtained from Pinal County Recorders (preferred) or the City

Clerk’s Office.

• Proposal to include the postage cost for mailing the publicity pamphlets to Casa Grande households,

including bulk rates if available.

• The two set mailing dates for the November 3, 2026, election are:

a) Statutory Deadline: September 19, 2026 (large batch)

b) Supplemental List: October 7, 2026 (list to include voters who registered after the initial

mailing).

• Include separate fee for mailing any amount over 20,000 pamphlets

Section 4.3. Electronic Copy

Vendor is expected to provide a user-friendly electronic HTML (WCAG accessible) file of the pamphlet for the

City’s website.

Section 4.4. Extra Pamphlets

Extra pamphlets not delivered will be provided to the City Clerk’s Office.

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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