Project Information

Bid Title

ITB 01-26: Mobile On-Site Shredding Services

Issuing Agency

Victor D. Crist, Clerk of Circuit Court & Comptroller

Location

Florida

Published Date

Feb 25, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB 01-26: Mobile On-Site Shredding Services

All Bids must be e-mailed to the Clerk of Circuit Court & Comptroller, Purchasing Department at Purchase@hillsclerk.com, and received no later than 2:00 P.M. (Local Time), Monday, March 12, 2026.

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VICTOR D. CRIST

CLERK OF CIRCUIT COURT & COMPTROLLER

HILLSBOROUGH COUNTY, FLORIDA

INVITATION TO BID

FOR

MOBILE ON-SITE SHREDDING SERVICES

INVITATION TO BID NUMBER 01/26

February 25, 2026

ITB # 01/26 – MOBILE ON-SITE SHREDDING SERVICES

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TABLE OF CONTENTS

INVITATION TO BID NUMBER 01/26

PART I NOTICE – INVITATION TO BID

PART II

INTRODUCTION

A. Objective

B. Definitions

C. Schedule

D. Instructions to Bidders

E. Standard Terms and Conditions of the Bid

F. Evaluation and Selection Criteria

PART III

DETAILED SPECIFICATIONS

A. Introduction

B. Acronyms used within this Invitation to Bid

C. Scope of Services/Minimum Services Required

D. Bidder Qualifications and Experience

E. Personnel

F. Clerk Responsibilities

PART IV BID

A. Attachment 1: Bid Submittals

B. Attachment 2: Bid Conflict of Interest

C. Attachment 3: References

D. Attachment 4: Terminations/Rejections/Suits

E. Attachment 5: Deviations

F. Attachment 6: Statement on Public Entity Crimes

G. Attachment 7: Equal Employment Opportunity Statement

H. Attachment 8: Business Information Affidavit and

Non-Resident Business Certification

I. Attachment 9: Indemnification and Insurance Requirements

J. Attachment 10: Certification Regarding Debarment

K. Attachment 11: Certification Affidavit Regarding

Scrutinized Companies

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ITB # 01/26 – MOBILE ON-SITE SHREDDING SERVICES

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TABLE OF CONTENTS

INVITATION TO BID NUMBER 01/26

L. Attachment 12: National Association for Information Destruction

Inc. (NAID) Certification

M. Attachment 13: Personnel Information

N. Attachment 14: Foreign Country of Concern Attestation

O. Attachment 15: Human Trafficking Affidavit

P. Attachment 16: Electronic Copy

Q. Attachment 17: Price Sheet Summary

PART V LETTER OF INTENT

PART VI MOBILE ON-SITE SHREDDING SERVICES DRAFT AGREEMENT

PART VII STATEMENT OF NO BID

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ITB # 01/26 – MOBILE ON-SITE SHREDDING SERVICES

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INVITATION TO BID NUMBER 01/26

PART I

NOTICE

VICTOR D. CRIST, CLERK OF CIRCUIT COURT & COMPTROLLER,

HILLSBOROUGH COUNTY, FLORIDA, IS ACCEPTING BIDS

FOR

MOBILE ON-SITE SHREDDING SERVICES

All Bids must be e-mailed to the Clerk of Circuit Court & Comptroller, Purchasing Department at

Purchase@hillsclerk.com, and received no later than 2:00 P.M. (Local Time), Monday, March

12, 2026.

Documents may be obtained on our website, https://www.hillsclerk.com/About-Us/Doing-

Business-with-the-Clerk.

Pursuant to the Laws of Florida, a Bid under this advertisement will also allow agencies such as

chartered municipalities, local public agencies, boards or other governmental authorities existing

within the State of Florida to purchase goods or services during the effective period of the

contract under the same terms and conditions as the awarded contract, including price.

ITB # 01/26 – MOBILE ON-SITE SHREDDING SERVICES

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INVITATION TO BID NUMBER 01/26

PART II

INTRODUCTION

A. OBJECTIVE

The Clerk of Circuit Court & Comptroller of Hillsborough County, Florida (“Clerk”), will select the

Bidder determined to have submitted the most responsive and responsible Bid, based upon the

selection criteria, to enter contract negotiations. This does not mean that all aspects of the

selected Bid are acceptable to the Clerk, and the Clerk reserves the right to modify or reject Bids

as deemed necessary to ensure the satisfactory purchase of these services. It is the Clerk’s intent

to contract Mobile On-Site Shredding Services from a single Bidder; however, the Clerk reserves

the right to enter into additional agreements/purchase orders for like services/products with other

suppliers. Selection of a Bid constitutes a commitment by the Clerk to enter into negotiations with

the Bidder for the purpose of executing an Agreement satisfactory to both parties.

Nothing in this section replaces or supersedes anything in the Invitation to Bid documents, and

Bidders are cautioned not to rely on this section as a substitute for reading and complying with

the Invitation to Bid documents.

B. DEFINITIONS

The following terms referenced within this Invitation to Bid are defined as follows:

1. Addendum/Addenda

Additional instructions or terms and conditions issued in writing by the Clerk prior to

selecting a final Bid.

2. Agreement/Contract

The enforceable Agreement that results from a successful solicitation or procurement.

The parties to the Contract will be the Clerk and Contractor.

3. Attachments

Documents included in the Invitation to Bid to be completed by the Bidder and returned

as the Mobile On-Site Shredding Services Bid for the Clerk.

4. Bid

Documents to be completed and submitted with all required attachments, in

accordance with this Invitation to Bid (see PART IV).

ITB # 01/26 – MOBILE ON-SITE SHREDDING SERVICES

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Commodity Codes

• NAICS 561990All Other Support Services

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