Project Information

Bid Title

RFP 26-03 Mosley Fine Arts Center - Projector Upgrade

Issuing Agency

Bay District Schools

Location

Florida

Published Date

Nov 6, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Document	Closing Date	Status
RFP 26-03 Mosley Fine Arts Center - Projector Upgrade	December 4, 2025 2pm	Mandatory Pre-bid Meeting Nov 14, 2025

Attachment Preview

MEMORANDUM

Business & Finance Services

Mark McQueen, Superintendent l Jim Loyed, Chief Financial Officer

TO:

Prospective Proposers

FROM:

Dan Fuller, GM of Purchasing, Contracting & Materials Mgmt

DATE:

October 9, 2025

RE:

RFP 26-02 – ADDENDUM NO. 1 District-Wide Maintenance & Repair Service

(HVAC, Electrical, Plumbing)

Addendum for RFP 26-02, is amended in the following particulars and in these particulars only.

All provisions of the original documents shall remain in force, except as specifically modified or

changed herein or by other Addendum issued by Bay District Schools. This Addendum is hereby

made part of the proposal documents.

This Addendum addresses questions from respondents submitted before the cutoff date. All

proposers are responsible for receiving and reading Addendums. All Addendums will be

posted at www.bay.k12.fl.us/bids and DemandStar.

1. Required licensing for Bay County and Florida does not include “Master, Journeyman

and Apprentice” licenses. How should we quote rates based on Florida requirements?

A: The Cost Proposal Form from page 23 of the bid document is hereby deleted and

replaced with Attachment A, Cost Proposal Form (Rev 1). Quote rates based on hourly

for Journeyman, helper and Crew. Crew rate to include truck and tools. It is anticipated

that every truck would have one “Journeyman” and may or may not have a helper.

- Evaluation Criteria, Section VI.D. is hereby deleted and replaced with the

following:

Component Breakdown of Pricing Evaluation Criteria

Pricing Category

Max #

Journeyman – Base Hourly Rate

6

Journeyman – Overtime Hourly Rate

2

Helper – Base Hourly Rate

6

Helper – Overtime Hourly Rate

2

Crew – Base Hourly Rate

6

Crew – Overtime Hourly Rate

2

Materials Markup % Over Cost

6

Total:

30

Bay District Schools

RFP 26-02 Addendum 1

Page 2 of 2

- Vendor Qualifications, Section V.C.5. is hereby deleted and replaced with the

following paragraph:

The Electrical vendor shall employ, throughout the term of this Agreement, at least two (2) full-

time technicians who are properly trained and working under a licensed supervisor in electrical

installation, maintenance, and repair. Technicians shall have documented training in arc flash

hazard recognition, personal protective equipment (PPE) requirements, and lockout/tagout

(LOTO) procedures in accordance with OSHA regulations. Technicians shall be certified to work on

lighting controls and low voltage systems. Technicians shall hold a current State of Florida

electrician license, or equivalent as recognized by Florida statutes and local jurisdiction

requirements. The vendor shall submit with their proposal copies of all technicians’ active

electrical licenses and applicable certifications.

- Vendor Qualifications, Section V.C.6. is hereby deleted and replaced with the

following paragraph:

The Plumbing vendor shall employ, throughout the term of this Agreement, at least

two (2) full-time technicians who are properly trained and licensed in plumbing

installation, maintenance, and repair. Technicians shall hold a current State of Florida

plumber license, or equivalent as recognized by Florida statutes and local jurisdiction

requirements. Technicians shall possess the required backflow prevention assembly

testing and repair certifications for potable, fire, and irrigation water systems. The

technicians shall be certified to work on potable well water treatment systems such as

the system at Waller Elementary School. Technicians shall be certified to work on

irrigation systems. The vendor shall submit with their proposal copies of all technicians’

active plumbing licenses and applicable certifications.

Proposers are asked to acknowledge receipt of this Addendum by signing in the space

provided and return either separately or with their proposal response, no later than the

opening date of October 16, 2025.

Firm/Signature of Proposer

Address

City, State, Zip Code

Printed Name

Telephone Number

________________________________

e-mail address

Attachment A - Cost Proposal Form (Rev 1)

RFP No. 26-02 HVAC, Electrical and Plumbing Preventative Maintenance and Repair District

Wide

Vendor Acknowledgment and Approval

I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal

for the same materials, supplies or equipment, and in all respects fair and without collusion or fraud. The following information, including an

authorized representative signature is required to be submitted with your proposal in order to be considered for evaluation and award. The person

signing below acknowledges and agrees with all proposed information as submitted and has the authorization of the said company to enter into a

contractual agreement with the Bay District Schools Board for the purposes as proposed and as described herein. Please print and sign below where

required.

Authorized Representative’s Name/Title

Authorized Representative’s Signature

Date

Company’s Name

Telephone Number

FAX Number

Address

City

State

Zip Code

Area Representative

We, hereby, propose to provide the

services described herein for the cost

per hour rate of:

HVAC

Journeyman

HVAC

Helper

HVAC

Crew

HVAC

Truck

Electrical

Journeyman

Electrical

Helper

Electrical

Crew

Electrical

Truck

Plumbing

Journeyman

Plumbing

Helper

Plumbing

Crew

Plumbing

Truck

Telephone Number

STRAIGHT TIME

Weekdays 7:00a.m. –

5:00 p.m.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

FAX Number

OVERTIME Weekdays,

Weekends, Holidays

5:00p.m. – 7:00 a.m

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

/hr.

RFP No. 26-02 Addendum 1 District Wide Maintenance & Repair Service (HVAC, Electrical and Plumbing

Materials Markup:

BDSB will not accept markup percentages in excess of 25%

% Markup Percentage

ADDENDA ACKNOWLEDGMENT: The undersigned also acknowledges the receipt of the following Addenda:

Addendum

No.

Addendum

No.

Signed

Name

Title

Dated

Dated

Addendum No.

Addendum No.

Dated

Dated

RFP No. 26-02 Addendum 1 District Wide Maintenance & Repair Service (HVAC, Electrical and Plumbing

Commodity Codes

• NAICS 711510Independent Artists, Writers, and Performers

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