Project Information

Bid Title

SPECIAL EVENTS CONSULTING SERVICES - 2026: Phase 2

Issuing Agency

City of York

Location

Pennsylvania

Published Date

Feb 11, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: SPECIAL EVENTS CONSULTING SERVICES - 2026: Phase 2

Addenda: 0

Release Date: 2/11/2026

Due Date: 3/23/2026

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SPECIAL EVENTS CONSULTING SERVICES - 2026: Phase 2

Request For Proposal

Public Works - Admin

03700 , 05000 , 05200 , 23200 , 23300 ... show all

Project ID: RFP 2026-019

Release Date: Wednesday, February 11, 2026

· Due Date: Monday, March 23, 2026 4:00pm

Posted Wednesday, February 11, 2026 4:55pm

All dates & times in Eastern Time

Draft Response No Bid39 days, 17 hours, 55 minutes

Post Information

Posted At:Wed, Feb 11, 2026 4:55 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of York is seeking proposals from qualified firms and/or contractors with demonstrated professional competence and experience to provide special event services for Light Up York and New Year’s Eve Celebration by fundraising, organizing, and presenting the events.

Background

Event Descriptions

Light Up Night York

A multicultural celebration that features food, live entertainment, children's activities/story time, caroling, the lighting of the York holiday tree, and of course the arrival of Santa. Past events have featured live reindeer and holiday movies. This event partners with local organizations and downtown venues. This must be offered as a free community event.

New Year’s Eve Celebration

New Year's Eve celebration featuring food and live entertainment for all ages, fireworks, and the dropping of the White Rose at midnight. This event partners with local organizations and downtown venues. This must be offered as a free community event.

Timeline

RFP ISSUE DATE:

February 11, 2026

QUESTIONS RE RFP DUE:

March 16, 2026, 4:00pm

RESPONSES TO QUESTIONS POSTED:

March 18, 2026, 4:00pm

PROPOSALS DUE:

March 23, 2026, 4:00pm

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561920Convention and Trade Show Organizers

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