Project Information

Bid Title

RFP 2026-03 Professional Cleaning Services

Issuing Agency

Jefferson County

Location

Florida

Published Date

Feb 28, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2026-03 Professional Cleaning Services

• Instructions, Intentm, General Information

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RFP 2026-03 Professional Cleaning Services

INSTRUCTIONS TO PROPOSERS

Instructions to Proposers

Proposers interested in the Work are instructed to submit three (3) original hard copy and one

(1) electronic copy (USB flash drive) of its complete proposal in accordance with this RFP, no later

than March 18th, 2026 at 3:00 PM., Eastern Time unless otherwise changed through an

addendum to this RFP, to the County Manager’s Office at 450 W. Walnut St. Monticello, FL 32344.

Proposals received after this date and time will not be considered and will be returned unopened.

The USB flash drive will not be returned. Cost proposal must be submitted separately.

All Proposals and all attachments must be bound and delivered SEALED to the County at the

address shown below no later than the time and date set for receipt of Bids. Deliver OR mail the

Bid in a sealed envelope/package to:

JEFFERSON COUNTY MANAGER’S OFFICE

ATTN: RFP # 2026-03

SHANNON METTY

450 W Walnut St

MONTICELLO, FL 32344

The front lower left corner of each SEALED envelope/package must contain the following

information for proper identification:

Professional Cleaning Services

RFP # 2026-03

Attention: Shannon Metty

DUE NO LATER THAN: March 18th, 2026, at 3:00 PM, EST

1.

Include name and address of Proposer on each sealed envelope/package.

2.

If Proposal is contained in multiple packages, number each sealed package

sequentially, i.e., “1 of 3”, “2 of 3”, “3 of 3”.

3.

Cost proposal envelope/package must be labeled in the same manner as above and

clearly identified as such, in a separate sealed envelope/package.

All Proposals received will be recorded and date stamped at the Jefferson County office located

at 450 W. Walnut St., Monticello, FL 32344.

Submission of Proposals by fax or other electronic means will not be accepted. Any proposals

received after the stated time and date will not be considered. Late proposals will not be opened

at the public opening. Arrangements may be made for the unopened proposals to be returned at

the Proposer’s request and expense.

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RFP 2026-03 Professional Cleaning Services

INSTRUCTIONS TO PROPOSERS

Proposals may be withdrawn or modified only by written notification from the Proposer prior to

the time fixed for the opening of Proposals. Negligence on the part of the Proposer in preparing

the Proposal confers no right for withdrawal of the Proposal after it has been opened.

Proposal Must Address:

The Proposal must address the requirements in a clear and concise manner in the order stated

herein. Proposals must be divided as described below and must include the

information/documents specified in the applicable divider. Proposals that do not adhere to the

following format or include the requested information/documents may be considered

incomplete and therefore unresponsive by the County.

The County reserves the right to seek additional/supplemental representation on specific issues

as needed.

Proposals should be typed. No changes in or corrections to Proposals will be allowed after the

Proposals are opened.

The signer of the Proposal must declare that the Proposal in all respects fair and in good faith

without collusion or fraud and that the signer of the Proposal has the authority to bind the

principal Proposer.

The County will not be liable for any costs incurred by Proposer prior to entering a contract.

Therefore, all Proposers are encouraged to provide a simple, straightforward, and concise

description of their ability to meet the RFQ requirements.

PROPOSAL CONSTRUCTION

Proposer will construct its Proposal in the following format as outlined and a divider must

separate each section as prescribed.

TAB 1 – PROPOSAL TRANSMITTAL FORM ON THE COMPANYS LETTERHEAD (FORM 1)

All signatures must be by an individual with authority to legally bind the Proposer, witnessed, and

corporate and/or notary seal (as applicable.) If the individual signing the Proposal Transmittal

Form does not have apparent authority to legally bind the Proposer, attach documentation

demonstrating such authority. The corporate or mailing address must match the company

information as it is listed on the Florida Department of State Division of Corporations. Attach a

copy of the webpage(s) from http://www.sunbiz.org as certification of this required information.

Verify that all addenda and tax identification number have been provided.

TAB 2 – EXECUTIVE SUMMARY AND QUALIFICATION APPLCATION (FORM NO. 2)

This summary should be no more than three (3), front and back, pages, exclusive of Form No.

2. Include Form No. 2, Qualification Application and Questionnaire. The proposing company must

provide information indicative of experience of similar complexity that demonstrate successful

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RFP 2026-03 Professional Cleaning Services

INSTRUCTIONS TO PROPOSERS

and reliable experience in past performance within the last seven (7) years as related to this

Proposal. Include a list of current clients and the allocated staff members associated with each

client.

This Summary should demonstrate experience in Professional Cleaning Services. Further, the

Summary should demonstrate that the Proposer has the ability to meet workload and time

requirements.

TAB 3 – LETTERS OF REFERENCE (FORM 3)

Include three reference letters from similarly situated businesses or local/state governments

dated 2018 or later. Letters must be on the entities letterhead and signed by an authorized official

and include a brief description of the project and results, date of the project and name of contact

person, e-mail, and phone number.

TAB 4 – COST PROPOSAL

Include a monthly sum based to perform the Scope of Work, including a line item for Basic

Services and Additional Services, which the County may choose to include in its final contract

for a Professional Cleaning Service, as described in Section 3.1.0 of the RFP.

Example:

Services

Basic Services (Sec. 3.1.1 – 3.1.8)

Additional Services (Sec. 3.1.9)

Monthly Cost

$

$

TAB 5 – APPROACH

Include a detailed description of how your organization will approach the services being

requested

TAB 6 – REQUIRED FORMS DOCUMENTS AND CERTIFICATIONS

The following forms must be fully filled out and signed by a person with authority to bind the

Proposer:

Form No. 1 Proposal Transmittal Form

Form No. 2 Qualifications Application and Questionnaire

Form No. 3 References

Form No. 4 Indemnification and Hold Harmless Statement

Form No. 5 Public Entity Crimes Sworn Statement

Form No. 6 Equal Employment Opportunity/Affirmative Action Statement

Form No. 7 Drug Free Workplace Certification

Form No. 8 Conflicts of Interest Disclosure

Form No. 9 Non-Collusion Affidavit

Form No. 10 Ethics Clause & Certification Regarding Lobbying for Contracts, Grants, Loans, and

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RFP 2026-03 Professional Cleaning Services

INSTRUCTIONS TO PROPOSERS

Cooperative Agreements

Form No. 11 List of Proposed Sub-Contractors

Form No. 12 Certification Regarding Debarment, Suspension, and Other Responsibility Matters -

Primary Covered Transactions

Form No. 13 E-Verify Certification

Form No. 14 Insurance Certification

Form No. 15 Comments on Proposed Contract

Form No. 16 System for Award Management Form

Form No. 17 Byrd Anti-Lobbying Amendment Form

Form No. 18 Anti-Human Trafficking Affidavit

Form No. 19 Local Preference Form

Please note any concerns with the proposed contract on Form No. 15. Any comments that are

included on this form regarding the contract documents will be forwarded to the legal

department for review. The County’s acceptance of comments does not guarantee any revision

to the contract documents. Comments not included on this form WILL NOT be considered. Please

indicate NONE or Not Applicable (N/A) if there are no comments on the proposed contract

documents.

4

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP) FOR

PROFESSIONAL CLEANING SERVICES

RFP 2026-03

RFP ADVERTISE DATE: February 27, 2026 RFP RELEASE DATE: February 27, 2026

RESPONSES DUE DATE AND TIME: March 18th, 2026 @ 3:00 P.M.

MAIL OR DELIVER RESPONSES TO:

(hand-delivery or express mail services) Jefferson County Board of County Commissioners

ATTN: RFP 2026-03

450 W Walnut St. Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Shannon Metty

450 W Walnut St. Monticello, FL 32344

850-342-0287

smetty@jeffersoncountyfl.gov

1

Commodity Codes

• NAICS 561720Janitorial Services

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