Project Information

Bid Title

BID 2026-03 Parkway Tree and Tree Stump Removal Services

Issuing Agency

Woodridge village

Location

Illinois

Published Date

Mar 6, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
BID 2026-03 Parkway Tree and Tree Stump Removal Services	March 06, 2026 8:00 AM	March 24, 2026 2:00 PM

Attachment Preview

BID# 2026 – 03

PARKWAY TREE & TREE STUMP REMOVAL SERVICES

BID OPENING - DATE/TIME/LOCATION:

Tuesday March 24, 2026 at 2:00 p.m. (CST)

VILLAGE HALL

Five Plaza Drive

Woodridge, Illinois 60517-5014

CONTRACT PERIOD:

April 16, 2026 to June 15, 2026

BID DEPOSIT:

BOND REQUIRED:

5% of Bid Amount

(See Page 4, Item 5 - Certified Check, Bank Cashier's

Check or Bid Bond)

Performance Bond - 100% of Contract

(See page 4, Item 6)

CONTRACTOR’S CERTIFICATION - BID PROPOSAL - PAGE 14 - 16

** SHALL BE EXECUTED AND NOTARIZED **

BIDS TO BE EXECUTED IN DUPLICATE

ALL INSURANCE REQUIREMENTS MUST BE MET

ADDENDA

Any request for information or questions pertaining to this bid, shall be emailed to Jeff Moline at jmoline@woodridgeil.gov by

12:00 pm (noon) CST, on Wednesday March 18, 2026. Any addenda issued for this bid will be issued and posted on the

Village website at https://www.woodridgeil.gov/my_government/finance/bids_purchasing.php by 3:00pm on Thursday, March

19, 2026. Interested bidders are responsible to check the website for any addenda.

Issued by:

Village of Woodridge, Illinois

Five Plaza Drive

Woodridge, Illinois 60517

(630) 719-4717

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LEGAL NOTICE OF BID

WOODRIDGE BID 2026-03

The Village of Woodridge will be accepting sealed bids for the items listed below. Bids will be accepted at the Woodridge

Village Hall, Five Plaza Drive, Woodridge, until Tuesday March 24, 2026 at 2:00 p.m. (CST), at which time they will be

opened and publicly read aloud.

BID #2026-03: PARKWAY TREE & TREE STUMP REMOVAL SERVICES

Specifications may be obtained at the Village Hall, weekdays, between 8:00 a.m. and 4:30 p.m., or online at the Village of

Woodridge website at https://www.woodridgeil.gov under “My Government”, “Finance Department”, and “Bids/Purchasing”

or directly at, https://www.woodridgeil.gov/my_government/finance/bids_purchasing.php. Any request for information or

questions pertaining to this bid, shall be emailed to Jeff Moline at jmoline@woodridgeil.gov by 12:00 pm (noon) CST, on

Wednesday March 18, 2026. Any addenda issued for this bid will be issued and posted on the Village website by 3:00pm on

Thursday, March 19, 2026. Interested bidders are responsible to check the website for any addenda.

A Bid Deposit of 5% of the bid amount is required with the bid submittal and is to be in the form of a bid bond, certified

check or bank cashier’s check. The successful bidder will be required to furnish to the Village and pay for a satisfactory

performance bond.

The Village of Woodridge reserves the right to reject any or all bids, to waive technicalities, and to accept any bid which is

deemed to be in the best interest of the Village of Woodridge.

The Village of Woodridge does not discriminate on the basis of disability in the admission or access to, treatment or

employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals

with disabilities to participate in all Village of Woodridge services, programs, and activities. The Village has a designated

coordinator to facilitate compliance with the Americans with Disabilities Act of 1990 (ADA), as required by Section 35.107

of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of

1973, as mandated by Section 8.5 of the U.S. Department of Housing and Urban Development regulations. For information,

contact the Assistant Village Administrator, Village of Woodridge, Five Plaza Drive, Woodridge, Illinois, 60517; (630) 719-

4705, TDD (630) 719-2497. Upon request, this information can be made available in large print, audiotape, and/or computer

format.

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VILLAGE OF WOODRIDGE

PARKWAY TREE & STUMP REMOVAL SERVICES

BID# 2026 – 03

I. GENERAL CONDITIONS

1. DEFINITIONS

The following words and phrases, as used herein, shall have the meaning ascribed to

them, as follows:

A. BIDDER shall mean (Contractor/Vendor Submitting Proposal):

B.

VILLAGE shall mean the Village of Woodridge, DuPage, Will and Cook

Counties, Illinois, an Illinois Municipal Corporation.

2. PREPARATION OF BID PROPOSAL

The Bidder must submit his/her proposal in duplicate on the forms furnished by the Village of Woodridge. All

blank spaces on the proposal form must be filled in if applicable. Authorized signature must be the individual

owner of a proprietorship, a general partner of a partnership or a duly authorized officer, attested to by the

Corporate Secretary, of a Corporation. The proposal is contained in these documents and must remain attached

thereto when submitted. All signatures and spaces are to be completed in ink or typewritten, where applicable.

Prices/costs shall be in United States dollars. Incorrect completion, execution or submission of bids shall be

sufficient grounds for rejection of a bid. The following documents should be executed and included at the time

of submission of a bid:

A) Contractor’s Certification Bid Proposal – Page 14 - 16

B) Bid Proposal Page 26 – 29

C) Bid Security

D) Additional Bid Information – Equipment List (Exhibit A)

E) References (Exhibit B)

E) Non-Barred from Bidding Endorsement (Exhibit C)

F) Anti-Collusion Affidavit (Exhibit D)

G) Conflict of Interest Form (Exhibit E)

H) Tax Compliance (Exhibit F)

I) Identification of Subcontractors (Exhibit G)

Request for information or questions pertaining to this bid, shall be emailed to Jeff Moline at

jmoline@woodridgeil.gov by 12:00 pm (noon) CST, on Wednesday March 18, 2026. Any addenda issued for this

bid will be issued and posted on the Village website at

https://www.woodridgeil.gov/my_government/finance/bids_purchasing.php by 3:00pm on Thursday, March 19,

2026. Interested bidders are responsible to check the website for any addenda to this bid.

All proposals shall be submitted in sealed envelopes carrying the following information on the face:

1) Bidder's Name and Address

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2) Bid Number

3) Subject Matter of Bid

4) Designated Date and Time of Bid Opening

3. WITHDRAWAL OF BID PROPOSAL

Bidders may withdraw their bids at any time prior to the time specified in the Bid Notice as the closing time

for the receipt of bids.

However, no bid shall be withdrawn or cancelled for a period of sixty (60) calendar days after said advertised

closing time for the receipt of bids, nor shall the successful bid be withdrawn, cancelled, or modified after

having been accepted by the Village.

4. SUBMISSION OF ALTERNATE BIDS

Bidder may submit alternate bids provided that:

A) Cash bid proposals meet Village Specifications and are submitted separately.

B) The Village shall not consider an alternate bid which fails to meet specifications.

5. BID DEPOSIT

A) When required on Page 1 of these Specifications, all bids shall be accompanied by a bid deposit in the

amount specified. Bid deposits shall be in the form of a certified check, a bank cashier's check drawn on a

responsible bank doing business in the United States and shall be made payable to the Village of Woodridge,

or bid bond.

B) The bid deposit of all except the three lowest bidders on each contract will be returned within twenty (20)

calendar days after the opening of the bids. The remaining bid deposits on each contract will be returned,

with the exception of the accepted Bidder, after the contract is awarded. The bid deposit of the accepted

Bidder will be returned after acceptance by the Village of satisfactory performance bond where such bond is

required or completion of contract where no performance bond is required.

6. SECURITY FOR PERFORMANCE

A) When required on Page 1 of these Specifications, the successful Bidder or Bidders shall, within thirteen

(13) calendar days after acceptance of the bid by the Village, furnish a performance bond in the full amount

of the contract, in a form acceptable to the Village.

B) In the event that the successful Bidder(s) fails to furnish the performance bond within thirteen (13)

calendar days after acceptance of the bid by the Village, then the bid deposit of the successful Bidder shall

be retained by the Village as liquidated damages and not as a penalty, it being agreed by the successful Bidder

that said sum is a fair estimate of the amount of damages that said Village will sustain due to the successful

Bidder's failure to furnish said bond.

7. EQUIVALENT PRODUCTS

In cases where a specified item is identified by a manufacturer's name, trade name or other reference, it is

understood that the Bidder proposes to furnish the item as identified. If the Bidder proposes to furnish an

"equal" item, the proposed "equal" item must be so indicated in the bid proposal. The Village shall be the sole

determiner of the equalness of the substitute offered.

8. BASIS OF AWARD

The Village reserves the right to accept or reject any and all bids, in whole or in part, and to waive technicalities.

The Bidders must be qualified Contractors and demonstrate the capability to provide services required in

accordance with the bid specifications. This would include:

A. Bid Pricing

B. Compliance with specifications

C. Previous Municipality Experience

4

D. Submittal compliance

E. References

F. Not currently suspended from participation in any Local, State or Federal Projects

The Village shall make its determination with respect to bids within sixty (60) days from the date of

opening of bids. Should the Village fail to act within the times herein specified, all bids shall be rendered

null and void.

9. BID PRICE – UNBALANCED BID

Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be rejected.

An unbalanced bid is one which is based on the prices significantly less than the cost for some work and/or prices

which are significantly overstated for other work.

The Village of W ood r i dg e will review all unit prices submitted by the apparently lowest responsible and

responsive bidder and will decide whether any of the unit prices are excessively above or below a reasonable cost

analysis value determined by the Village.

10. SCOPE REVISION – ADDITION OR DELETION OF WORK

The Village reserves the right to order additional work or reduce work at the same unit price as provided for in the

contractor’s bid during the course of construction. Prior to commencing any additional work, the bidder shall submit

his charges for performing the work and shall not proceed until the Director of Public Works or his designee, has

approved the charges in writing.

11. SUBCONTRACTORS

If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and

the name of the proposed subcontracting firm(s) must be clearly disclosed in the bid on the form provided herein.

Failure to identify subcontractors could result in disqualification.

In the event the Contractor requires a change of the subcontractor (s) identified, a written request from the Contractor

and a written approval from the Village of Woodridge is required.

The subcontracting, if any, shall be done by the Contractor in accordance with applicable Article 108.01 of the

IDOT Standard Specifications. No contract awarded by the Village of Woodridge shall be assigned, in whole

or in part, or any part of the same sub-contracted without the written consent of the Village Administrator.

In no case shall such consent relieve the successful Bidder from his/her obligations or change the terms of

the contract. Any and all subcontractors shall be bound by contract to the same terms as the successful

Bidder. Prior to commencing any work, subcontractors must place on file with the Village a certificate of

insurance as outlined under "insurance".

12. CATALOGS

Each Bidder shall submit in DUPLICATE, catalogs, descriptive literature and detailed drawings, fully detailing

features, designs, construction, appointments, finishes and the like, in order to fully describe the material or work

proposed to be furnished.

13. DELIVERY

All materials shipped to the Village of Woodridge must be shipped F.O.B. freight prepaid, designated location

Woodridge, Illinois. The materials must then be delivered where directed, and unloaded by the successful

Bidder, or his/her agent. All deliveries shall be deemed to be "inside delivery". Truck deliveries shall be

accepted before 2:30 p.m. on weekdays only. No deliveries shall be accepted on Saturdays, Sundays or

holidays. The quantity of material delivered by truck shall be ascertained from a weight certificate issued

by a duly licensed public weight-master. In the case of delivery by rail, weight will be ascertained from

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Commodity Codes

• NAICS 561730Landscaping Services

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