Project Information

Bid Title

RFP 15-25 Annual Underground Utility Contractor

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Jul 7, 2025

Closing Date

Aug 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 15-25

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2025

Primary Contact
Maureen Lynch

Title
RFP 15-25 Annual Underground Utility Contractor

Secondary Contact
Caleb Fisher

Number
RFP 15-25

Tertiary Contact
Lauren Wright

Type
Request for Proposal

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Provide underground utility work in theNSBU’s water, wastewater and reclaimed water distribution system. This work shall include new construction and repair & rehabilitation of existing water, wastewater and reclaimed water infrastructure within NSBU’s service territory.

Provide pipe, pump and other mechanical work at the NSBU Water and Wastewater facilities, including but not limited to raw water wells, sewer lift stations, water and wastewater treatment plants and water pump stations.

Contractor shall have a minimum of five (5) years in business for this type of work.

This scope of work encompasses two types of work: 1) Emergency Work and 2) Planned Work. Contractor shall provide insurance, tools, materials, labor, equipment and supervision to perform all work necessary to ensure the utility is operating and functioning as its intended use. Material supplies will depend on the type of work required. Work shall adhere to the NSBU’s Rules, Design and Construction Specifications, current edition.

The NSBU may award contract to multiple contractors, dependent on the number of proposals submitted. Contractors selected will be ranked based on evaluation scores. For example, if four contractors are selected, the Contractor ranked with the highest evaluation score will be listed as Contractor #1, and so forth.

Contract will be for one (1) year with an option to extend three additional one-year periods. Price escalation/de-escalation will be permitted at the end of each one-year term upon mutual agreement in writing prior to the end of contract term.

Dates(All times are listed as EST )

Broadcast Date
7/7/2025 8:00 AM EST

Question End Date
7/24/2025 2:30 PM EST

Due Date
8/19/2025 2:30 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Proposal	RFP 15-25 Annual Contract Underground Utility Contractordh.pdf	RFP 15-25 Annual Underground Utility Contractor	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 16

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					LABOR SUPERVISOR	1	HOUR	Price	Service
2					LABOR SUPERVISOR OVERTIME	1	HOUR	Price	Service
3					LABOR FOREMAN	1	HOUR	Price	Service
4					LABOR FOREMAN OVERTIME	1	HOUR	Price	Service
5					LABOR OPERATOR	1	HOUR	Price	Service
6					LABOR OPERATOR OVERTIME	1	HOUR	Price	Service
7					LABOR LABORER	1	HOUR	Price	Service
8					LABOR LABORER OVERTIME	1	HOUR	Price	Service
9					EQUIPMENT HEAVY EQUIPMENT	1	HOUR	Price	Service
10					EQUIPMENT HEAVY EQUIPMENT OVERTIME	1	HOUR	Price	Service
11					EQUIPMENT MISC EQUIPMENT	1	HOUR	Price	Service
12					EQUIPMENT MISC EQUIPMENT OVERTIME	1	HOUR	Price	Service
13					DEWATERING INSTALLATION AND REMOVAL	1	LUMP SUM	Price	Service
14					DEWATERING OPERATION AND MAINTENANCE FOR LESS THAN 6 HOURS	1	LUMP SUM	Price	Service
15					DEWATERING OPERATION AND MAINTENANCE 6 TO 12 HOURS	1	LUMP SUM	Price	Service
16					DEWATERING OPERATION AND MAINTENANCE PER DAY FOR >12 HOURS IN A 24 HOUR PERIOD	1	LUMP SUM	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 7

Code	Description
[913-56]	Construction, Utility/Underground Projects
[913-89]	Maintenance and Repair, Utility/Underground Projects
[992-87]	Underground Leak Testing Services
[926-91]	Tank Testing and Disposal Services, Storage (Including Underground Types)
[968-93]	Well Pointing Services (Dewatering)
[912-23]	Construction, General (Backfill Services, Digging, Ditching, Road Grading, Rock Stabilization, etc.)
[890-66]	Sewer Lift Stations and Parts

Publications

Total: 1

Publication	Date
Orlando Sentinel Volusia Edition	7/6/2025

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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