Project Information

Bid Title

GoRaleigh Camera Additions at Poole Road

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 21, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

274-GORALCAMERASPOOLE-2026

Original Source

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Bid Documents

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Project Description

Solicitation Number:	274-GORALCAMERASPOOLE-2026
Project Title:	GoRaleigh Camera Additions at Poole Road
Description:	The project scope includes the installation of five (5) additional cameras in the GoRaleigh employee parking lot and driver courtyard. All cameras shall follow the City of Raleigh Video Surveillance System Specification Standards as outlined in the bid documents below as well as the following milestone licensing information: The additional Milestone software must also be included, installed, and connections/views verified: o Milestone XProtect Professional+ Device License for each camera unit (5 total) o Milestone One year Care Plus for each XProtect Protessional+ Device License (5 total)
Opening Date:	6/3/2026 4:00 PM
Posted Date:	5/21/2026
Status:	Open
Department:	CITY OF RALEIGH

Solicitation Number * 274-GORALCAMERASPOOLE-2026	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-06-03T16:00:00.0000000	Posted Date * 2026-05-21T14:53:24.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Sara.Tromba@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description The project scope includes the installation of five (5) additional cameras in the GoRaleigh employee parking lot and driver courtyard. All cameras shall follow the City of Raleigh Video Surveillance System Specification Standards as outlined in the bid documents below as well as the following milestone licensing information: The additional Milestone software must also be included, installed, and connections/views verified: o Milestone XProtect Professional+ Device License for each camera unit (5 total) o Milestone One year Care Plus for each XProtect Protessional+ Device License (5 total)

Attachment Preview

CITY OF RALEIGH - ADVERTISEMENT FOR INFORMAL BIDS

POSTED: MAY 22, 2026

CITY PROJECT

NUMBER: 274-GORALCAMERASPOOLE-2026

Project Name:

Project Owner:

Project Location:

Project Manager:

Email:

Bid Due Date:

GoRaleigh Camera Additions at Poole Road

City of Raleigh – Transportation/Transit

4104 Poole Road Raleigh, NC 27610

Sara Tromba

Sara.Tromba@raleighnc.gov

4 p.m. Wednesday June 3rd, 2026

The City of Raleigh Transit Division invites bids for camera installation at the Raleigh Transit Operations

Facility located at 4104 Poole Road.

The project scope includes the installation of five (5) additional cameras in the GoRaleigh employee parking

lot and driver courtyard. All cameras shall follow the City of Raleigh Video Surveillance System

Specification Standards as outlined in the bid documents below as well as the following milestone licensing

information:

The additional Milestone software must also be included, installed, and connections/views verified:

o Milestone XProtect Professional+ Device License for each camera unit (5 total)

o Milestone One year Care Plus for each XProtect Protessional+ Device License (5 total)

Deadline for Questions: Questions must be submitted in writing or via email by Thursday, May 28th, 2026,

by 12 p.m. noon to Sara Tromba, the project manager for the City of Raleigh. See contact information above

to submit questions.

If any questions are submitted, an addendum will be posted no later than Monday June 1st, 2026, by 5 p.m.

Informal Bids will be received electronically by email at the address below until 4 p.m. Wednesday, June

3rd, 2026. Please see instructions to Bidders for preparation and submission of Bid.

Sara Tromba

sara.tromba@raleighnc.gov

Bidders are responsible for submitting one signed copy of the bid proposal by email prior to 4 p.m.

on Wednesday, June 3rd, 2026.

No bid may be withdrawn for sixty (60) days after the scheduled closing time for bids.

The City reserved the right to reject any or all bids and to waive informalities.

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding

Documents as required by North Carolina General Statute, Chapter 87.

This project involves Federal funding and is subject to requirements of Federal funded projects, including

Davis-Bacon compliance and Buy America provisions. This project requires Davis-Bacon compliance,

prevailing wage rates are attached. Note, the minimum wage rate shall be at least $13.30/hr.

Bidders should be registered with SAM (System for Award Management) at SAM.gov.

BID SUBMITTAL CHECKLIST

Complete sets of Bidding Documents shall be used in preparing bids; the City assumes no responsibility

for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Each Bid

shall be prepared on the Proposal Form provided in the Bid Documents.

The following items are required to be submitted as part of each Bid Submittal:

Bid Proposal Form

Proposal Form with Base Bid, Alternates, and Owner’s Contingency

General and Subcontractor Names and License Numbers

Acknowledgement of Receipt of Addenda

Proposal Signature Page

Bidder Qualifications

Additional Bidders Certification

Contractor’s Performance Policy Resolution

Bidders Safety Evaluation Questionnaire

Signed Federal Attachments A, B, C

Completed List of subcontractors/Suppliers Form A and Form B

A screenshot of your company’s SAM.gov registration

o Registration instructions are attached

_____________________________________________________________________________________

NOTES REGARDING THE SUBMISSION OF BIDS

1. Each Bid shall be e-mailed to: Sara Tromba, sara.tromba@raleighnc.gov

Bid for GoRaleigh Camera Additions at Poole Road

Bidder’s Name: ______________________________________________

Contractor License Number: ____________________________________

Address: ____________________________________________________

END OF SUBMITTAL CHECKLIST

CITY OF RALEIGH – BID PROPOSAL FORM

GoRaleigh Camera Additions at Poole Road

PROJECT #274-GORALCAMERASPOOLE-2026

City of Raleigh

Project Manager: Sara Tromba

Transportation/Transit

510 West Martin Street, Suite 200

Raleigh, NC 27601

Date: Friday, May 22nd, 2026

The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the General

Conditions, the Supplemental Conditions, the Plans and Specifications, all of which are acknowledged to be part of

the proposal and Proposal Form, and the Bidder has also carefully examined the site of the proposed work. The

undersigned further agrees to sign a Contract for the work, if offered within forty-five (45) days after receipt of Bids,

and to furnish surety as specified, upon failure to do so, agrees to forfeit to the Owner, attached Bid Bond in the

amount of 5% of the bid if it exceeds $100,000. The Bidder further agrees to provide and furnish all necessary

materials, equipment, machinery, and labor necessary to complete the construction of the work in full, in complete

accordance with the plans and specifications and the contract documents to the full and entire satisfaction of the City

of Raleigh and in accordance with these documents within the time and limit specified below:

In addition to all other agreements and assurances, the undersigned Bidder understands and hereby agrees as

follows:

1. The Bidder represents and agrees to complete the entire project in the following number of Consecutive

Calendar Days: 45 Days from the date on the Notice to Proceed.

2. The Bidder agrees to comply with the City’s policy regarding the updated USDOT DBE Interim Final

Rule program updates.

a. On Oct. 3, 2025, the United States Department of Transportation (USDOT) published an Interim

Final Rule (IFR) in the Federal Register modifying the eligibility requirements for participation in

the Disadvantaged Business Enterprise (DBE) program. Furthermore, the IFR mandates that all

currently certified DBEs be reevaluated, and ultimately recertified, for continued program

eligibility under these new requirements. 49 C.F.R. § 26.111.

b. The Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantage Business

Enterprise (ACDBE) modifications can be found in the Federal Register Update.

c. The IFR and the IFR Frequently Asked Questions (IFR FAQ) issued on October 24, 2025, require

GoRaleigh to operate the DBE Program in a constitutionally compliant, nondiscriminatory

manner. It eliminates all race- and sex-based presumptions of disadvantage and replaces them with

a strictly individualized determination standard. The North Carolina Unified Certification Program

(NCUCP) must reevaluate all DBE firms under the new criteria before their eligibility can be

confirmed. Until the reevaluation is complete, DBE goals cannot be set on contracts, and no DBE

participation may be counted toward any DBE goal.

i. Effective immediately, GoRaleigh, Primes and Subrecipients must operate under these

new federal requirements.

d. DBE IFR Frequency Asked Questions

i. https://www.transportation.gov/sites/dot.gov/files/2025-

12/DBE%20IFR%20FAQ%27s%20-%20Updated%2012-1-2025_0.pdf

The Bidder agrees to execute the work described and set forth in the Plans and Specifications for the amounts as

follows:

Base Bid:

______________________________________________________________

(In written word)

$______________________________________________________________

(In numerals)

Owner’s Contingency (will be determined by the Owner and added to the base bid)”

(Note that the Owner’s Contingency shall only be used when pre-authorized in writing from the City. No mark-up

shall be applied to reimbursable expenses.)

Total Bid Proposal:

______________________________________________________________

(in written word)

$_____________________________________________________________

(In numerals)

Name of General Contractor and License Number: _________________________________________

Name of Electrical Contractor and License Number: ________________________________________

Name of Plumbing Contractor and License Number: ________________________________________

Name of Mechanical Contractor and License Number: _______________________________________

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions

of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place

of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined

by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into

a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority

for good cause shown by the contractor.

UNIT PRICES

Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically

noted. Unit prices shall be applied, as appropriate, to compute the total value of changes to the base bid quantity of

the work all in accordance with the contract documents.

Refer to Section 012200 “Unit Prices” for further clarification. N/A.

ALLOWANCES

Include in the base bid proposal the following allowances as specified in Division 01, Section 012100

“Allowances.”

Allowance No.1: N/A.

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number

Dated

Acknowledge Receipt

(initial)

_____________________________

______________________

____________________________

_____________________________

______________________

____________________________

_____________________________

______________________

____________________________

_____________________________

______________________

____________________________

_____________________________

______________________

____________________________

Please check here if no addenda were received: _______

Acknowledged for: _____________________________________

(Name of firm or corporation making bid)

By: _________________________________________________

(Signature of Authorized Representative)

Name: ______________________________________________

(Print or Type)

Title: ________________________________________________

Date: ________________________________________________

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