Project Information

Bid Title

On-Site Shredding Services

Issuing Agency

Gaston County

Location

North Carolina

Published Date

Apr 1, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-001

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-001
Bid Title:	On-Site Shredding Services
Category:	Finance
Status:	Open

Description: Gaston County is seeking bidders for on-site shredding services for multiple county departments and locations. Gaston County will be using local and federal funds for this project. Please see full bid package as attachment to this posting. Publication Date/Time: 4/1/2026 12:00 AM Closing Date/Time: 4/20/2026 12:00 PM Contact Person: Brittany Owusu brittany.owusu@gastongov.com 704-866-3167 Related Documents: RFP On-site Shredding Services Bid Number 2026-001 (PDF)

Attachment Preview

Gaston County

REQUEST FOR PROPOSALS

ON-SITE SHREDDING SERVICES

LOCATED IN

GASTON COUNTY, NORTH CAROLINA

Proposals Deadline:

12:00 pm on 4/20/2026

PROPOSAL SCHEDULE

(Note: The dates below are subject to change)

Request for Proposal

For

On-site Shredding Service

Bid Number: 2026-001

Advertisement Date

Deadline for Questions

Proposals Due Date

Award of Contract Notice

Contract Start Date

March 31, 2026

April 10, 2026

April 20, 2026

May 2026

July 1, 2026

Questions concerning this RFP must be sent to:

Brittany Owusu at brittany.owusu@gastongov.com no later than 5:00 PM Eastern

Standard Time, on April 10, 2026

• Reference RFP number 2026-001 and project name “Shredding Services” in

subject line

All answers to questions will be provided in the form of an addendum to this

RFP via the County Bid Website https://www.gastongov.com/Bids.aspx

1. INTRODUCTION

Gaston County, North Carolina (“County”), is soliciting proposals from qualified firms

(“Offerors”) to provide secure, confidential document shredding and destruction services for

various County departments and facilities.

This solicitation is issued in accordance with applicable laws and regulations, including but not

limited to:

• North Carolina General Statute G.S 153A-449

• 2 CFR Part 200 (Uniform Guidance)

• Gaston County Purchasing Policies and Procedures

This procurement is conducted as a competitive proposal process.

2. PURPOSE

The County intends to award a contract to one or more qualified Offerors to provide:

• On-site secure shredding services (required at all service locations)

• Secure, locked collection containers

• Certified destruction of confidential materials

• Recycling and environmentally responsible disposal

• Chain-of-custody documentation

All services must comply with applicable federal and state confidentiality requirements,

including but not limited to HIPAA, IRS Publication 1075, and North Carolina public records

and privacy laws.

3. SCOPE OF SERVICES

3.1 Service Requirements

The Contractor shall provide:

• Secure, locked shred bins or consoles

• Scheduled recurring pickups (weekly, biweekly, or monthly as required)

• Dedicated account representative who has the authority to make decisions and implement

those decisions regarding service updates, account charges, account disputes, billing

disputes, service disputes, invoicing, unsatisfactory service, delivery schedule, etc.

• On-call or emergency shredding services

• On-site mobile shredding at the time of pickup at all service locations

• Shredding vehicles capable of servicing loading dock areas and performing shredding at

the rear of the vehicle

• Containers suitable for facilities with accessibility constraints, including locations

requiring transport via stairs (minimum four steps)

• Personnel who are uniformed, bonded, and trained, and who perform services in

accordance with all applicable laws and regulations

• Cross-cut shredding meeting NAID AAA Certification standards

• A Certificate of Destruction provided after each service at each location

• Secure chain-of-custody procedures at all times

• The ability to add or remove bins and service locations during the contract term at the

same contract rates

• Separate invoices for each County service location and department

3.2 Materials Covered

• Paper documents

• File folders (with or without fasteners)

• Envelopes

3.3 Service Locations

Services will be required at multiple County-owned facilities throughout Gaston County. A list of

current locations and estimated volumes is provided in Exhibit A.

Additional locations may be added during the contract term. All volumes are estimates only and

are not guaranteed.

4. CONTRACT TERM

• Initial Term: Three (3) years

• Renewal Options: Two (2) one-year extensions upon mutual agreement

The total contract term shall not exceed five (5) years unless otherwise permitted by law.

5. MINIMUM QUALIFICATIONS

Offerors must:

1. Be properly registered to do business with the North Carolina Secretary of State

2. Have a minimum of three (3) years of experience providing secure shredding services for

governmental or institutional clients

3. Maintain insurance coverage as required in Section 10

6. COMPLIANCE REQUIREMENTS

6.1 Federal Requirements (2 CFR Part 200)

The Contractor must:

• Comply with 2 CFR §§ 200.317–200.327

• Not be suspended or debarred (SAM.gov verification required)

• Comply with all applicable federal laws, regulations, executive orders, and terms and

conditions of the funding award including:

o Equal Employment Opportunity

o Contract Work Hours and Safety Standards Act (if applicable)

o Clean Air Act and Federal Water Pollution Control Act (if applicable)

o Debarment and Suspension Certification

o Access to Records

o Termination for Cause and Convenience

6.2 North Carolina Requirements

The Contractor must comply with:

• E-Verify requirements (G.S. 143-133.3)

• Iran Divestment Act (G.S. 147-86.58)

• Non-collusion affidavit

• Historically Underutilized Business (HUB) requirements (if applicable)

Commodity Codes

• NAICS 561990All Other Support Services

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