Project Information

Bid Title

RFQ 35959 MAINTENANCE & REPAIR OF COMMERCIAL FUEL DISPENSING EQUIPMENT & MONITORING SYSTEMS AT VARIOUS PGW LOCATIONS

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Jul 27, 2026

Closing Date

Aug 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

35959

Original Source

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Bid Documents

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Project Description

Number

35959

Title

RFQ 35959 MAINTENANCE & REPAIR OF COMMERCIAL FUEL DISPENSING EQUIPMENT & MONITORING SYSTEMS AT VARIOUS PGW LOCATIONS

Available Date

7/23/2026 2:30 PM

Clarification Deadline

7/29/2026 11:00 AM

Due Date

8/12/2026 2:30 PM

Contact Information

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

VARIOUS,
PHILADELPHIA, PA US

Description

PLEASE SUBMIT A SEALED BID FOR RFQ 35959 MAINTENANCE & REPAIR OF COMMERCIAL FUEL DISPENSING EQUIPMENT & MONITORING SYSTEMS AT VARIOUS PGW LOCATIONS.

** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM NO LATER THAN WEDNESDAY, JULY 29, 2026 AT 11:00 AM.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR WEDNESDAY, AUGUST 5, 2026 AT 10:00 AM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION. BIDDERS WHO WISH TO PARTICIPATE SHOULD DIAL AS FOLLOWS: DIAL-IN (267) 857-3813 AND PHONE CONFERENCE ID: 231 689 413 956 109#

** BIDS MUST BE RECEIVED NO LATER THAN WEDNESDAY, AUGUST 12, 2026 AT 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM

SCOPE OF WORK:

THE CONTRACTOR SHALL BE REQUIRED TO FURNISH ALL SUPERVISION, EQUIPMENT, LABOR, MATERIAL, AND ALL APPLICABLE LICENSES AND PERMITS NECESSARY TO PROVIDE TROUBLESHOOTING, REPAIR, AND MAINTENANCE OF FUEL DISPENSING EQUIPMENT AND ELECTRONIC MONITORING SYSTEMS RELATED TO UNDERGROUND STORAGE TANK (UST) FACILITIES AT VARIOUS PGW LOCATIONS ON AN “AS-NEEDED” BASIS.

PGW CURRENTLY HAS TWO (2) LOCATIONS WITH FUEL DISPENSERS AS DESCRIBED IN THESE SPECIFICATIONS.

THE CONTRACTOR MUST BE AN AUTHORIZED SERVICE CONTRACTOR FOR THE DISPENSERS DESCRIBED IN THESE SPECIFICATIONS.

CONTRACT TERM:

THREE (3) YEAR CONTRACT TERM; WITH THE OPTION OF TWO (2), ONE (1) YEAR RENEWALS

BID PRICING:

PLEASE SEE EXCEL FUEL DISPENSING EQUIPMENT & PRICING MATRIX.

BASIS OF AWARD:

THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

ADDITIONAL NOTES:

1. THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
2. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK, SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION RELATED TO THIS PROJECT.
3. ALL CONTRACTORS MUST MEET THE REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. IT IS REQUIRED THAT PGW AND THE PFMC ARE NAMED AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE MUST BE SUBMITTED WITH YOUR BID SUBMISSION.
4. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL.
5. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW.
6. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY WORK STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES.
7. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
8. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED.
9. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, ARE COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT BIDDERS WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ.
10. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
11. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS.
12. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED.
13. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE).
14. THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.

15. CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

16. THIS PROJECT IS COVERED BY THE PENNSYLVANIA PREVAILING WAGE ACT, 43 P.S. § 165-1 et seq.

ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM

BID PREPARED BY: ____________________________

TELEPHONE/FAX NUMBER: ____________________________

E-MAIL ADDRESS: ____________________________________

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

7/29/2026 11:00 AM

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561621Security Systems Services (except Locksmiths)
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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