Project Information

Bid Title

RFQ - Gym Floor Sanding Services

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Dec 2, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
1/20/2026	RFQ - Gym Floor Sanding Services	Tina Girdley

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Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209225996

Date: December 2, 2025

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on January 20, 2026.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38501

2. Indicate any cash/time discounts offered: ______________________________________________

3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php Results are

listed according to fiscal year then by date of bid opening.

4. Bid may be electronically signed and electronically submitted to RFQ Coordinator above.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University (TTU) is requesting quotations from qualified companies to provide

sanding, painting, and refinishing services for gym floors on an as-needed basis.

This contract will begin on the date of the final signature and continue for five (5) years. Quotes submitted must

remain firm for one (1) year. After the first year, the Contractor may request a price increase to the extent such

increase has been experienced by the Contractor and can be substantiated in writing. TTU may accept the

increase or choose to rebid, at its sole discretion.

Scope of Work

The Contractor shall provide all labor, equipment, materials, and supplies necessary to complete sanding,

painting, and refinishing of the following gym floors.

• Hooper Eblen Center Gym

• Academic Wellness Center Gym (2) – both gyms are the same size.

Product Standards and Equivalents

The products listed in this RFQ establish the required performance standard. Contractors may propose

equivalent products of equal or greater quality Any alternate product must be clearly identified and include

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209225996

documentation demonstrating equivalence. TTU reserves the right to approve or reject any proposed

equivalent.

Required Services

A. Hooper Eblen Center – Main Court

1. Sand the entire court down to remove all existing paint.

2. Reset all basketball goal and volleyball standard sleeves/anchors to ensure they are level and flush with

the playing surface.

3. Provide full artwork services including design, revisions, and final approval by Tennessee Tech Athletics.

o Court design must meet NCAA Division I basketball requirements.

o Full volleyball court marking.

o All paint colors, stains, or pickling will be determined by TTU Athletics.

4. Apply three (3) coats of Bona SuperSport MVP Waterborne Finish, or another TTU-approved equivalent.

B. Academic Wellness Center - Two Auxiliary Gyms

1. Sanding the floor to remove all existing paint and markings.

2. Reset volleyball sleeves and plates to be flush with the floor.

3. Provide artwork services with revisions until approved by TTU Athletics:

o Must meet NCAA Division I basketball requirements.

o Must include full volleyball court marking.

o Paint colors, staining, or pickling determined by TTU Athletics.

4. Apply three (3) coats of Bona SuperSport MVP Waterborne Finish, or TTU-approved equivalent.

Scheduling

All work dates will be coordinated by Tennessee Tech Athletics based on facility availability.

Bid Submission Requirements

Contractor must provide:

1. Total project cost for the Hooper Eblen Center gym floor.

2. Separate alternate prices for each auxiliary gym.

3. Identification and description of all products and materials that will be used, including any proposed

equivalents.

4. Full itemization of any additional fees.

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209225996

Bid Lines:

Hooper Eblen Gym: ____________________________________

Auxiliary Gym #1: ______________________________________

Auxiliary Gym #2: ______________________________________

List all products and materials that will be used, including any proposed equivalents:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

Evaluation Criteria

TTU will evaluate quotations based on:

• Total project cost

• Compliance with specifications

• Material quality and proposed equivalents

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who

is Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee

Tech employees or officials regarding this RFQ may result in disqualification from the procurement process.

Travel Compensation

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly

provided for otherwise herein.

Invoicing

An itemized invoice referencing the Contract number shall be emailed to the TTU Business Office at

apinvoice@tntech.edu after completion of the job.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209225996

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

participation in this transaction by any State or Federal department or agency.

Insurance

Successful Bidder agrees to maintain a adequate public liability and other appropriate forms of insurance

naming both Tennessee Tech and the Tennessee Tech Foundation as additional insured and certificate holders

and to pay all applicable taxes incident to the contract. Tennessee Tech reserves the right to establish

appropriate insurance requirements as it sees fit.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 238330Flooring Contractors

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