Project Information

Bid Title

On-Call Youth Tutoring

Issuing Agency

Seattle Housing Authority

Location

Washington

Published Date

Oct 28, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

6158

Original Source

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Project Description

On-Call Youth Tutoring

Solicitation #

6158

Category

Consulting and professional services

Issue date

Monday, October 27, 2025

Due date

Monday, November 24, 2025 - 01:00pm

Status

Open

Solicitation type

Request for Proposals

Solicitation document

Document

6158 RFP FINAL.pdf

Pre-bid meeting

Pre-Submittal Meeting

Monday, November 3, 2025 at 10:00am

Deadline to submit questions

Wednesday, November 5, 2025 - 01:00pm

Attachment Preview

CONSULTANT REGISTRATION FORM

If you plan on submitting a Proposal for this project, please complete this registration

form and e-mail it to Patti Armstrong, Sr. Contract Administrator, at

patti.armstrong@seattlehousing.org so that you can be contacted directly if necessary.

SEATTLE HOUSING AUTHORITY

RFP Solicitation No. 6158

On-Call Youth Tutoring

Name of Firm: _____________________________________

Business Address: ________________________ _________

__________________________________

__________________________________

Contact Information:

Name: _________________________________________

Title: __________________________________________

Telephone #: __________________

Thank you.

e-mail: _________________________________________

REQUEST FOR PROPOSALS

(SOLICITATION NO. 6158)

For

On-Call Youth Tutoring

TABLE OF CONTENTS

A. INTRODUCTION...................................................................................................... 1

B. SUBMITTAL REQUIREMENTS............................................................................... 2

C. SCOPE OF WORK .................................................................................................. 4

D. INFORMATION TO BE PROVIDED IN YOUR PROPOSAL ................................... 6

E. CONSULTANT EVALUATION CRITERIA .............................................................. 8

F. SELECTION PROCESS .......................................................................................... 9

G. CONTRACT NEGOTIATIONS............................................................................... 10

H. ADMINISTRATIVE INFORMATION ...................................................................... 10

ATTACHMENTS:

A. FORMS:

• Vendor Fact Sheet

• Suspension and Debarment Compliance Certificate

B. INFORMATIONAL EXHIBITS:

• HUD Section 3 Information and Section 3 Forms

RFP Issued On:

Monday, October 27, 2025

Proposal Due:

Thursday, November 20, 2025

by 1:00 PM PST

Seattle Housing Authority

Request for Proposals (Solicitation No. 6158)

ON-CALL YOUTH TUTORING

A. INTRODUCTION

1) General: The Seattle Housing Authority (SHA) is seeking qualified professional firms

to assist in providing year-round tutoring, academic assistance and reading

interventions to youth living in SHA housing and receiving housing assistance from

SHA.

2) Seattle Housing Authority Background: SHA is an independent public corporation

providing long-term, low-income rental housing and rental assistance to more than

38,000 people in the city of Seattle. We believe in providing more than housing for our

tenants, and we partner with many organizations to offer an array of services and

community activities to help those we serve improve their lives. The majority of SHA's

funding is federal, through the U.S Department of Housing and Urban Development

(HUD). Other income includes rent revenue and non-HUD public and private grants.

SHA operates according to the following Mission and Values:

Our Mission

The mission of the Seattle Housing Authority is to enhance the Seattle community

by creating and sustaining decent, safe and affordable living environments that

foster stability and increase self-sufficiency for people with low incomes.

Our Values

As stewards of the public trust, we pursue our mission and responsibilities in a

spirit of service, teamwork, and respect. We embrace the values of excellence,

collaboration, innovation, and appreciation.

SHA owns and operates more than 8,500 housing units at nearly 400 sites throughout

the city. SHA also administers approximately 12,000 Housing Choice Vouchers,

enabling low-income residents to receive rental assistance throughout the Seattle

housing market. SHA, an independent public corporation established in 1939, is

governed by a seven-member Board of Commissioners, two of whom are SHA

residents. Commissioners are appointed by the Mayor and confirmed by the City

Council. More information is available at seattlehousing.org.

3) Women and Minority Business Enterprise (WMBE) Inclusion: SHA requires

proposers to make good-faith efforts to meet SHA’s 14% aspirational WMBE goal and

provide meaningful opportunities to WMBE firms to participate in the direct

performance of commercially useful work as part of the proposed Project Team.

4) [Reserved.]

SHA Solicitation No. 6158

1|Page

Last Revised 06-27-25

5) Cooperative Purchasing: RCW 39.34 allows cooperative purchasing between

public agencies (political subdivisions) in the State of Washington. Public agencies

that file an Interlocal Joint Purchasing Agreement with SHA may also wish to procure

the services herein offered by the successful party. The successful party shall have

the option of extending its offer to SHA to other agencies for the same cost, terms and

conditions.

SHA does not accept any responsibility for agreements, contracts or purchase orders

issued by other public agencies to the successful party. Each public agency accepts

responsibility for compliance with any additional or varying laws and regulations

governing purchase by or on behalf of the public agency. SHA accepts no

responsibility for the performance of the successful party in providing services to other

public agencies, nor any responsibility for the payment price to the successful party

for other public-agency purchases.

B. SUBMITTAL REQUIREMENTS

Schedule:

Activity

Location

If you have MS Teams and would

like to join the meeting virtually,

Pre-Submittal please e-mail

Meeting

patti.armstrong@seattlehousing.org

and you will be sent an invitation to

join.

Day

Monday

Date

11/3/25

Deadline for

Questions

By Email

Wednesday 11/5/25

SUBMITTAL DEADLINE AND DELIVERY INFORMATION

E-Mail to: patti.armstrong@seattlehousing.org Thursday 11/24/25

Time

10:00

AM

PT

1:00

PM

PT

1:00

PM

PT

Questions: Questions must be in writing and sent prior to the Deadline for

Questions date and time shown above. Submit your questions to

patti.armstrong@seattlehousing.org.

Addenda: In the event there are changes or clarifications to this RFP, SHA will issue

an addendum. Addenda will be published on SHA’s website at Do business with us |

Seattle Housing Authority. It is the responsibility of proposers to check this website

before submitting and downloading any addenda issued. If you are unable to

download the addenda, you may e-mail the Contract Administrator, Patti Armstrong

at patti.armstrong@seattlehousing.org to have a copy of the addenda e-mailed to you.

Pre-Submittal Meeting: Proposers are strongly encouraged to attend a Pre-

Submittal Meeting at the date and time indicated above.

Submittal: The deadlines given above are firm as to place, date, and time. SHA will

not consider any proposal received after the deadline.

SHA Solicitation No. 6158

2|Page

Last Revised 06-27-25

All proposals should be clearly marked when e-mailed to avoid any confusion about

recording arrival dates and times. Proposers should take this practice into account

and submit their materials early to avoid any risk of ineligibility caused by

unanticipated delays or other delivery problems. NOTE: A faxed or hand delivered

proposal is not acceptable.

All proposals received will become the property of the Seattle Housing Authority and

will not be returned to the Proposer.

Proposals should be limited to a maximum of 10 pages single sided, or 5 pages

double sided in no smaller than 12-point font on 8½” by 11” sheets. The following are

NOT INCLUDED in the page limit mentioned above: your cover letter, vendor fact

sheet, resumes, the Suspension and Debarment Certificate, and any applicable

Section 3 form(s). Your cover letter should express your interest in performing the

work. A principal or officer of the firm authorized to execute contracts or other similar

documents on the firm’s behalf must sign the letter.

1) Required number of copies: Proposers responding to this RFP shall submit their

proposal to the e-mail address indicated above. The following items/forms are

to be submitted as a separate file and not included in your Proposal. Do not

include these items/forms in the proposal.

• Vendor Fact Sheet

• Suspension and Debarment Compliance Certificate

• Any applicable Section 3 Form(s)

2) Proprietary Proposal Material:

Any records or materials submitted to SHA in response to this RFP become public

records under Washington State law (see RCW Chapter 42.56, the Public

Disclosure Act, at https://apps.leg.wa.gov/rcw/default.aspx?cite=42.56). Public

records must be promptly disclosed upon request unless a statute exempts

disclosure. Exemptions from disclosure include trade secrets and valuable

formulas (see RCW 42.56 and RCW Ch. 19.108); however, public disclosure

exemptions are narrow and specific. Proposers are expected to be familiar with

any potentially-applicable exemptions, and the limits of those exemptions.

Proposers are obligated to separately bind and clearly mark as “proprietary”

information any proposal records they believe are exempted from disclosure. The

body of the proposal may refer to these separately-bound records. Proposers

should mark as “proprietary” only that information they believe legitimately fits

within a public-disclosure exemption. SHA may reject solicitation responses that

are marked proprietary in their entirety.

If SHA receives a public disclosure request for records that a Proposer has marked

as “proprietary information,” SHA may notify the Proposer of this request and

postpone disclosure briefly to allow the Proposer to file a lawsuit under RCW

42.17.330 to enjoin disclosure; however, this is a courtesy of SHA and not an

obligation.

SHA has no obligation to assert an exemption from disclosure. If the Proposer

believes that its records are exempt from disclosure, the Proposer is obligated to

SHA Solicitation No. 6158

3|Page

Last Revised 06-27-25

Commodity Codes

• NAICS 611710Educational Support Services
• NAICS 624110Child and Youth Services

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