Project Information

Bid Title

616 - Hose Reel Replacement

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Dec 1, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

616 - Hose Reel Replacement

File Number: 616
Closing Date: December 16, 2025, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

156967

RFB No.

RFB 7015 202500000000616

RFB Description

Hose Reel Replacement - December 2025

RFB Closing Date/Time

December 16, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Hose Reel Replacement - December 2025

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Labor Materials & Equipment to Replace 14 XDX 20 Oil Hose Reels (1/2 in. Inlet, 1/2 in. x 50 ft. Hose, NPT Reels Will Be Mounted On

Existing Graco I-Bean Hose Reel Banks.

Vendor To Supply & Install New 60-Quart Meter Presets with Flex Nozzles

MVM Will Designate Which Hose Bank Reels Are To Be Serviced. Each Designated Bank Will Be Completed in Fill Before Proceeding to

the Next.

MVM Will Supply Man Lifts to Use While Onsite Reels Will Be Disposed of in MVM's Onsite Dumpster

Work Will Be Done in MVM Station 106 Located at 5600 Carnegie Avenue Cleveland, Oh 44103

ALL Pricing Including Shipping Needs to be Included in the Bid or It Will Not Be Processed for Payment.

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

.

.

*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****

.

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****

.

*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid

Received*****

.

*****Purchase Order Not to Exceed $40,000.00*****

The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov-ONLY

.

Ship To:

MOTOR VEHICLE MAINTENANCE

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Vendor Response

Contract Amount

$

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

156967

RFB No.

RFB 7015 202500000000616

RFB Description

Hose Reel Replacement - December 2025

RFB Closing Date/Time

December 16, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

156967

RFB Closing Date/Time

December 16, 2025 3:00 PM

RFB No.

RFB 7015 202500000000616

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Hose Reel Replacement - December 2025

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

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