Project Information

Bid Title

Wastewater Collection System SCADA RFQ

Issuing Agency

Fernley city

Location

Nevada

Published Date

Mar 4, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Wastewater Collection System SCADA RFQ
Category:	Requests for Qualifications
Status:	Open

Description: Wastewater Treatment Plant (WWTP) SCADA System – Collection System I. INTRODUCTION The City of Fernley (City) is soliciting Statements of Qualifications (SOQs) from qualified consulting firms to provide professional SCADA engineering, integration, and construction support services for the City’s Wastewater Treatment Plant (WWTP) Supervisory Control and Data Acquisition (SCADA) system. This RFQ focuses specifically on all wastewater-related SCADA components located outside the WWTP, including remote lift stations, NE tank, and others. The intent of this RFQ is to identify a qualified consultant with demonstrated experience in municipal wastewater SCADA systems to assist the City with system assessment, architecture development, implementation planning, procurement support, and construction-phase services. II. PROJECT BACKGROUND The City’s wastewater system includes multiple lift stations that rely on aging and outdated SCADA equipment and configurations. Much of the existing infrastructure has exceeded its intended service life and no longer meets current operational, cybersecurity, or reliability standards, limiting system performance and long-term scalability. To address these issues, the City seeks to modernize and standardize its SCADA framework to provide a secure, reliable, and scalable system that integrates all off-plant wastewater assets. This updated system must be compatible with the existing WWTP SCADA system and fully compatible with a new SCADA system planned for implementation at the WWTP in the near future. This project will establish consistent SCADA standards, address existing operational deficiencies, improve overall system reliability, and provide a clear implementation plan that defines how the City will deploy the SCADA system in the near term and will allow it to expand in the future without rework or major disruption. Publication Date/Time: 3/4/2026 12:00 AM Closing Date/Time: 4/3/2026 5:00 PM Submittal Information: April 3, 2026 @ 5:00 p.m. Contact Person: Aaron Smith asmith@cityoffernley.org 775-531-0740 Related Documents: WW Collections SCADA RFQ

Attachment Preview

CITY OF FERNLEY

Water Treatment

Utilities Department

Wate Distribution

Wastewater

Request for Qualifications (RFQ) Storm Drain

Wastewater Treatment Plant (WWTP) SCADA System – Collection System

I. INTRODUCTION

The City of Fernley (City) is soliciting Statements of Qualifications (SOQs) from qualified consulting

firms to provide professional SCADA engineering, integration, and construction support services for

the City’s Wastewater Treatment Plant (WWTP) Supervisory Control and Data Acquisition (SCADA)

system. This RFQ focuses specifically on all wastewater‑related SCADA components located outside

the WWTP, including remote lift stations, NE tank, and others.

The intent of this RFQ is to identify a qualified consultant with demonstrated experience in municipal

wastewater SCADA systems to assist the City with system assessment, architecture development,

implementation planning, procurement support, and construction‑phase services.

II. PROJECT BACKGROUND

The City’s wastewater system includes multiple lift stations that rely on aging and outdated SCADA

equipment and configurations. Much of the existing infrastructure has exceeded its intended service

life and no longer meets current operational, cybersecurity, or reliability standards, limiting system

performance and long-term scalability. To address these issues, the City seeks to modernize and

standardize its SCADA framework to provide a secure, reliable, and scalable system that integrates all

off-plant wastewater assets. This updated system must be compatible with the existing WWTP SCADA

system and fully compatible with a new SCADA system planned for implementation at the WWTP in the

near future.

This project will establish consistent SCADA standards, address existing operational deficiencies,

improve overall system reliability, and provide a clear implementation plan that defines how the City

will deploy the SCADA system in the near term and will allow it to expand in the future without rework

or major disruption.

III. TIMELINE

Key Event

Date

RFQ Release Date

March 4, 2026

Pre-Proposal Meeting (Non-Mandatory) March 10, 2026

Deadline to Submit Written Questions

March 13, 2026

(5:00 PM)

Question Response Deadline

March 20, 2026

Proposal Submission Deadline

April 3, 2026

(5:00 PM)

Proposal Evaluation Period

April 7 – April 10

Interviews (if conducted)

Week of April 20,

2026

Consultant Selection/Notice of Intent March 23, 2026

Contract Negotiation

Week of April 27,

2026

Council Meeting (Contract Approval) First June Agenda

Anticipated Contract Award

Week of First June

Agenda + 1 day

IV. SCOPE OF WORK

The selected consultant will be expected to perform services generally consistent with the following

preliminary scope of work. The tasks identified below describe the specific tasks to be performed by

the Consultant. However, the Consultant is expected to exercise professional judgment in identifying

any additional tasks necessary to successfully complete the project. If the Consultant believes the

project can be enhanced by adding, modifying, or removing specific tasks, such recommendations

should be clearly identified in the proposal. This scope may be refined during contract negotiations.

1. Project Management: This task includes overall project coordination, schedule management,

progress reporting, and invoicing. The consultant shall organize and facilitate a project kick-off

meeting to confirm project goals, roles, communication protocols, and coordination with City

staff and stakeholders. Regular progress meetings (monthly or as needed) will be conducted to

review project status, address issues, and ensure alignment with the City’s objectives.

Deliverables include:

o Kick-off meeting agenda and meeting minutes

o Agendas and minutes for progress meetings

o Monthly progress reports summarizing completed tasks, upcoming work, risks, and

schedule status

o Monthly invoices clearly identifying work performed, consistent with City invoicing

requirements

2. Stakeholder Coordination and Agency Support: This task involves coordinating with City

Utilities, IT, operations personnel, and other relevant internal stakeholders to ensure SCADA

system requirements align with operational needs. The consultant may be asked to attend

internal coordination meetings and provide technical input for City management or City

Council updates as requested.

Deliverables include:

o Meeting summaries and coordination notes

o Presentation materials or technical summaries as requested by the City

3. Existing SCADA System Assessment and Inventory: This task includes a comprehensive

inventory and evaluation of all existing SCADA components located outside of the Wastewater

Treatment Plant, including lift stations, pump stations, remote monitoring sites, and

associated communications infrastructure. The consultant shall evaluate existing PLCs, RTUs,

instrumentation, communications methods, power supply, alarm functionality, and system

reliability.

The consultant shall document system deficiencies, compatibility issues, operational risks,

and cybersecurity considerations.

Deliverables include:

o A report to include the inventory of existing SCADA assets

o Assessment of current system performance and limitations

o Technical memorandum summarizing findings, risks, and gaps

4. SCADA System Architecture and Standards Development: This task includes the

development of standardized SCADA architecture for off-plant wastewater facilities. The

consultant shall define recommended hardware, software, communications methods, alarm

standards, data management practices, cybersecurity requirements, and user access

controls. The architecture shall be scalable and, where appropriate, compatible with the City’s

existing WWTP SCADA environment.

Deliverables include:

o SCADA architecture drawings and diagrams

o Recommended standards and specifications

o Cybersecurity and access control framework

5. Alternatives Development and Evaluation: This task includes the development and

evaluation of SCADA system alternatives to address identified deficiencies. Alternatives may

include different communications strategies, hardware configurations, phasing approaches,

and levels of redundancy. Each alternative shall be evaluated based on reliability, cost,

scalability, cybersecurity, and operational impacts.

Deliverables include:

o Alternatives analysis summary

o Conceptual system layouts and diagrams

o Preliminary cost estimates for each alternative

o Recommendation of a preferred alternative

6. Implementation Plan and Phasing Strategy (optional): This task includes the development of

a phased implementation plan for the recommended SCADA improvements. The plan shall

prioritize critical facilities, minimize operational disruptions, and allow for incremental system

upgrades.

Deliverables include:

o Phased implementation schedule

o Planning-level construction cost estimates

o Identification of short-term and long-term improvements

7. Inspection, Testing, and System Acceptance Support: The consultant shall provide

construction observation or inspection support, as requested by the City, to verify SCADA

installations comply with approved plans and specifications. The consultant shall support

system testing, commissioning, alarm verification, and final acceptance.

Deliverables include:

o Inspection or observation reports (if required)

o System testing and commissioning support documentation

o Final acceptance support

8. Final Documentation, Training, and Reporting: The consultant shall prepare final project

documentation summarizing the SCADA system configuration, O&M needs, standards,

implementation approach, and recommendations for future expansion. All deliverables shall

undergo QA/QC review prior to final submission.

Deliverables include:

o Final SCADA master plan and implementation documentation

o Record documentation as applicable

o Final project summary report

o Final Stamped Plans and Technical Specifications

OTHER OPTIONAL SERVICES

9. Bid and Procurement Support: The consultant shall assist the City with the preparation of bid

or procurement documents, including technical specifications, drawings, scope language, and

evaluation criteria. The consultant shall provide support during the bidding process, respond to

technical questions, and assist the City in evaluating and selecting the contractor or system

integrator.

Deliverables include:

o bid documents preparation and advertisement

o Responses to bidder questions

o Technical evaluation support and recommendation of award

10. Construction Project Management Support: This task includes construction-phase support

services, including coordination with the selected contractor or system integrator, review of

submittals, responses to RFIs, participation in progress meetings, schedule coordination, and

support with change management as needed.

Deliverables include:

o Submittal and RFI review comments

o Progress meeting participation and summaries

o Construction support documentation

o Construction sequencing, testing, commissioning, acceptance and closeout

documentation

V. CONSULTANT QUALIFICATIONS

Firms submitting SOQs should demonstrate the following minimum qualifications:

• Experience with municipal wastewater SCADA systems

• Experience integrating remote facilities (lift stations, pump stations, monitoring sites)

• Knowledge of SCADA cybersecurity best practices

• Experience providing bid support and construction‑phase services

• Familiarity with Nevada municipal infrastructure and regulatory environment

VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS

SOQs shall include, at a minimum, the following:

A. Cover Letter

B. Consultant Mandatory Qualifications and Experience

C. Relevant Project Experience (minimum of five similar projects)

D. Proposed Project Team and Key Personnel

E. Approach and Methodology for completing the project

F. References (minimum of five)

G. Experience with Procurement and Construction Support

Commodity Codes

• NAICS 221320Sewage Treatment Facilities
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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