Project Information

Bid Title

GPS Asset Tracking Solution

Issuing Agency

City of Pasadena

Location

California

Published Date

Sep 2, 2026

Closing Date

Oct 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-0394

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFP-0394

Title: GPS Asset Tracking Solution

Addenda: 0

Release Date: 9/2/2026

Due Date: 10/5/2026

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GPS Asset Tracking Solution

Request for Proposals

Public Works Department, BSFMD

517 , 518 , 519 , 5321 , 81111

Project ID: 2026-RFP-0394

Release Date: Wednesday, September 2, 2026

· Due Date: Monday, October 5, 2026 12:00pm

Posted Wednesday, September 2, 2026 4:35pm

All dates & times in Pacific Time - Los Angeles

Draft Response No Bid

Time Remaining: 32 days, 17 hours, 31 minutes

Post Information

Posted At:Wed, Sep 2, 2026 4:35 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pasadena's Department of Public Works provides fleet maintenance services to City vehicles and equipment. The Department is seeking a vendor to provide comprehensive geolocational tracking and telematic hardware and software services for the City's fleet of vehicles and equipment. The selected vendor shall provide all hardware and software related to real-time tracking of the fleet. This should include equipment, storage of telematics data, training, and support. The City has a strong preference for a SaaS/cloud/hosted solution. The target start of the contract term is January 2027 with a term of five (5) years.

Background

The City of Pasadena Fleet Division currently operates multiple software systems, some of which communicate and interface with one another. The Fleet Division utilizes Faster Asset Solutions Fleet Management, Gasboy Fuel Management Systems, and GPS Insight software programs on a routine basis. Currently, unique vehicular information such as odometer, engine hours, and idle hours data are transmitted from GPS Insight to Faster. Vendor will be expected to provide professional installation of GPS tracking equipment on approximately 750 vehicles and equipment. Vendor will be expected to provide professional deinstallation of GPS tracking equipment on approximately 500 vehicles and equipment. Vendor will be expected to provide technical support of the vehicle tracking devices throughout the life of the contract.

Timeline

Release Project Date:

September 2, 2026

Question Submission Deadline:

September 16, 2026, 12:00pm

Proposal Submission Deadline:

October 5, 2026, 12:00pm

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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