Project Information

Bid Title

On-Call Traffic Control Plan Preparation RFP PD-0125

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Mar 17, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

East Bay Municipal Utility District (EBMUD) is soliciting proposals from qualified consultants to provide on-call traffic control plan (TCP) preparation services to support upcoming projects. Work includes the preparation of project specific traffic control plans signed and stamped by a registered Traffic Engineer or a registered Civil Engineer who specializes in traffic engineering.

The anticipated contract start date is July 28, 2026.

Please respond to this RFP no later than 4:00 p.m. PST on Friday, April 3rd, 2026. Completed proposals should be electronically submitted to: Amanda Lee, Associate Mechanical Engineer at amanda.lee@ebmud.com.

Questions

If you have questions regarding this RFP, please send an email to Amanda Lee, Associate Mechanical Engineer at amanda.lee@ebmud.com. To ensure a response, questions must be received no later than 4:00 p.m. on March 27, 2026.

On-Call Traffic Control Plan Preparation RFP

Document	Type	Size
RFP On Call Traffic Control Plan Preparation	PDF	1.3 MB

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REQUEST FOR PROPOSAL (RFP)

for On-Call Traffic Control Plan

Preparation PD-0125

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Amanda Lee, Associate Mechanical Engineer

(510) 287-1878

amanda.lee@ebmud.com

RESPONSE DUE

April 3, 2026

4:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Amanda Lee, EBMUD

amanda.lee@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for On-Call Traffic Control Plan Preparation PD-0125

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. WARRANTY

F. INVOICING

G. LIQUIDATED DAMAGES

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM

PUBLIC RECORDS ACT REQUESTS

REV 3/26/25

On-Call Traffic Control Plan Preparation PD-0125

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe on-call traffic

control plan preparation required for the East Bay Municipal Utility District’s (District)

project work in City, County, and California Department of Transportation (Caltrans)

streets and right–of-ways. These services are generally required by Cities, Counties, and

Caltrans throughout the District’s service area and occur during the permit application

phase of the project. Traffic control plan preparation will be required on various street

types, including, but not limited to residential, collector, and arterial streets. Traffic

control plans may range from one sheet for a fire hydrant or a new service installation

to several sheets for a pipeline installation. Traffic control plans will require a signature

and stamp by a licensed civil engineer in the state of California. If mandated by the

permitting agency, traffic control plans will require a signature and stamp by a licensed

traffic engineer in the state of California.

The District intends to award a four-year contract (with two options to renew for one-

year terms) to the Proposer(s) who best meets the District’s requirements.

Under this Proposal, the District reserves the right to award multiple contracts for these

services and add additional Proposers as needed or required. The District estimates the

amount of traffic control preparation and review services at approximately $200,000

per year for a total of $800,000. Actual quantity and frequency of requested services

may vary.

If selected and awarded a Board authorized contract, Proposers will be expected to

respond to requests for project specific-traffic control plans. Traffic control plan

turnaround times will range from 1 to 25 business days, based on urgency, complexity,

and length of project. Proposals shall include proposed cost (based on contract rates)

and schedule determined by the District. If the proposed schedule does not meet

District’s needs, the District reserves the right to request proposals from other

Proposers. If schedule is acceptable, the District will issue a written authorization to

proceed.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing traffic control plans for

work in public streets for at least five years.

RFP NO. PD-0125

Page 3

On-Call Traffic Control Plan Preparation PD-0125

b. Proposer shall be a licensed Registered California Civil Engineer that

specializes in Traffic Engineering. If required by the permitting agency, the

Proposer shall have the ability to provide a Registered California Traffic

Engineer.

c. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

The following scope of work is provided as a general guide. The Proposer may present

additional/alternative tasks and details based on their professional experience that will

best serve the project.

Task 1 – Preparation of Project Specific Traffic Control Plans. Prepare project specific

traffic control plans for various pipeline installation projects in accordance with the

current California Manual on Uniform Traffic Control Devices (CA MUTCD), Caltrans

standards, and local permitting agency standards. Revise traffic control plans based on

comments from permitting agency and District, and submit an email summary

explaining how comments were incorporated. At a minimum, the District will provide a

map, depicting the location of the water main, service, or hydrant. When available, the

District will provide electronic drawing files in AutoCAD to serve as the base to the

traffic control plans. Field visits and meeting with permitting agencies, if required, will

be billed on a time and material basis including travel expenses and reimbursable per

agreement.

Traffic control plans will include the following:

• For each pipeline design sheet, show how traffic will be routed around the work

limits.

• Indicate required signage, traffic control devices, and flagger locations. Conform to

most current CA MUTCD, Caltrans standards, and local permitting agency standards.

• Indicate where parking is eliminated and if detour is required, show detour route

and required detour signage.

• If applicable, indicate access routes through work area during construction for

emergency vehicles, public transit, bicycle, and pedestrians.

• If applicable, prepare separate pedestrian traffic control plans in accordance with

jurisdictional requirements.

• If night-time construction is recommended, indicate the additional traffic control

measures required for nighttime work.

Construction Support Services:

If necessary, during construction, respond to inquiries from the District to evaluate any

proposed changes to the traffic control plans made by the District or permitting agency.

RFP NO. PD-0125

Page 4

On-Call Traffic Control Plan Preparation PD-0125

Construction support services may require site visits to the construction job site. This

will be billed on a time and material basis including travel expenses and reimbursable

per agreement.

Deliverables: Half-size (11x17; 1:40 scale) traffic control plans in PDF and digital

AutoCAD-compatible format. Submit to the District as electronic files via file sharing site

or email. Final traffic control plans must be signed and stamped by a California

Registered Civil Engineer or a Registered Traffic Engineer as required by permitting

agency.

Task 2 – Project Coordination and Invoicing. Provide management services for the

duration of the project. There will be one initial “training” session with District staff to

review the process, general notes, and invoicing procedures at the beginning of the

contract. There will be quarterly check-in meetings as necessary. Invoices and Budget

Status Reports will be submitted monthly. If necessary, invoices may be required after

project completion. Description of invoicing is covered in Article 2.5 Billing and Payment,

and the description of Budget Status Reports is covered in Article 2.6 Budget Status

Reports in Exhibit B of the Consulting Agreement.

Deliverables: Invoices for each project and progress reports with budget and schedule

tracking will be provided to the District. Meeting minutes of the training session and

after each quarterly meeting.

Proposed Traffic Control Plan Preparation and Review Task Schedule

Deliverable

Turnaround time

Task 1 – Preparation of 1 to 15 business days for draft traffic control plans, and

Project Specific Traffic an additional 5 to 10 business days for final traffic

Control Plans

control plans, as requested by District Staff

Task 2 – Project

Coordination and

Invoicing

Ongoing

II. CALENDAR OF EVENTS

EVENT

RFP Issued

Response Due

DATE/LOCATION

March 17, 2026

April 3, 2026 by 4:00 p.m.

RFP NO. PD-0125

Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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