Project Information

Bid Title

IFB for Manton Heights Early Education Learning Center Construction - 11.19.25

Issuing Agency

Providence Housing Authority

Location

Rhode Island

Published Date

Dec 3, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB for Manton Heights Early Education Learning Center Construction – 11.19.25

Due Date on Tuesday, January 6th, 2026 by 10:00 AM EST.

Addendum # 1 – IFB for Manton Heights Early Education Learning Center – 11.25.25

Pre-Bid Meeting: Tuesday Wednesday, December 3, 2025, at 10:00 AM EST

Attachment Preview

PROVIDENCE HOUSING AUTHORITY

INVITATION FOR BIDS (IFB)

Manton Heights - Early Education Learning Center

ISSUE DATE:

WEDNESDAY, NOVEMBER 18th, 2025

BID DUE DATE:

TUESDAY, JANUARY 6th, 2026

BY: 10:00 AM EST.

JEFF BENT

SR. PROJECT MANAGER

jbent@provhousing.org

PROVIDENCE HOUSING AUTHORITY

40 Laurel Hill Avenue

Providence, RI 02909

www.provhousing.org

IFB 2025.10

PROVIDENCE HOUSING AUTHORITY

The Providence Housing Authority (PHA), in collaboration with the Boston Celtics Shamrock Foundation and the Amica

Companies Foundation, is proud to announce the construction of a new early education center located in the heart of

the Manton Heights public housing community in Providence, RI.

This thoughtfully designed three-classroom facility will provide high-quality care and early learning opportunities for up

to 42 children, ages 18 months-5, from Manton Heights and other PHA neighborhoods. The center will feature 4,000

square feet of indoor classroom space and a 1,500- square-foot outdoor play area, creating a safe, engaging

environment where young children can learn, grow, and thrive.

We believe that every child deserves a strong start and that every family deserves the resources to thrive. The Manton

Heights Early Education Center represents an important step towards that vision. We are seeking to add a dedicated

construction company to complete this high-quality renovation project by June 1st, 2026.

Attached you will find an Invitation for Bid (IFB) issued by the Providence Housing Authority. We urge you to consider

submitting a bid to join our team as the construction company for the Manton Heights Early Childhood Education

Center. Together we can prepare the next generation of children to be champions in the game of life!

Please access link below to unveil event video for this project:

{hover over link and press ctrl and left mouse button}

https://app.frame.io/presentations/bccb8241-119e-4fc4-bdfb-15fcd03a5c5d

PROVIDENCE HOUSING AUTHORITY

TABLE OF CONTENTS

BID OVERVIEW AND INSTRUCTIONS

• INVITATION FOR BIDS

• PHA BACKGROUND

• BOSTON CELTICS SHAMROCK FOUNDATION BACKGROUND

• AMICA COMPANIES FOUNDATION BACKGROUND

• PHA INSTRUCTIONS TO BIDDERS

• CONTRACTOR RESPONSIBILITIES

• BID PACKAGE REQUIREMENTS

• BID EVALUATION

• FORM HUD-5369: INSTRUCTIONS TO BIDDERS FOR CONTRACTS

• FORM HUD-5370: GENERAL CONDITIONS FOR CONSTRUCTION CONTRACTS

• PHA SPECIAL INSTRUCTIONS THAT PERTAIN TO FORM HUD-5370

APPENDIX A: SAMPLE CONTRACT DOCUMENTS

• PHA AGREEMENT FOR CONSTRUCTION {SAMPLE}

• PART II – TERMS & CONDITIONS

APPENDIX B: EEO AND DAVIS BACON REQUIREMENTS

• LAWS ENFORCED BY E.E.O.

• DAVIS-BACON ACT WAGE DECISION

• CERTIFIED PAYROLL FORM WH-347 {SAMPLE}

• INSTRUCTIONS FOR COMPLETING PAYROLL FORM, WH-347

• FORM HUD 11 - RECORD OF EMPLOYEE INTERVIEW INSTRUCTIONS {SAMPLE}

• DAVIS BACON ACT POSTER

APPENDIX C: SCOPE OF WORK

• SCOPE OF WORK

APPENDIX D: PROJECT MANUAL

• BID PLAN SET {link}

o DIVISION 01 - GENERAL REQUIREMENTS

o DIVISION 02 - EXISTING CONDITIONS

o DIVISION 3 – CONCRETE

o DIVISION 04 – MASONRY

o DIVISION 05 - METALS

o DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

o DIVISION 07 - THERMAL AND MOISTURE PROTECTION

o DIVISION 08 – OPENINGS

o DIVISION 09 – FINISHES

o DIVISION 10 – SPECIALTIES

o DIVISION 11 – EQUIPMENT

o DIVISION 12 – FURNISHINGS

o DIVISION 14 – CONVEYING EQUIPMENT

o DIVISION 21 - FIRE SUPPRESSION

o DIVISION 23 – MECHANICAL

o DIVISION 26 – ELECTRICAL

o DIVISION 28 - FIRE ALARM

PROVIDENCE HOUSING AUTHORITY

o DIVISION 31 – EARTHWORK

o DIVISION 32 - EXTERIOR IMPROVEMENTS

o DIVISION 33 - UTILITIES

APPENDIX E: PLANS

• BID PLAN SET {link}

APPENDIX F: ALLOWANCES

• DESCRIPTION OF ALLOWANCES

APPENDIX G: FORMS TO BE SUBMITTED TO PHA WITH THE BID PACKAGE

• BID SUBMISSION FORM

• FORM HUD-5369-A: REPRESENTATIONS, CERTIFICATIONS, & OTHER STATEMENTS OF BIDDERS

• COMPANY PROFILE FORM

• NON-COLLUSIVE AFFIDAVIT

• VENDOR DISCLOSURE AGREEMENT

• CERTIFICATION FOR CONTRACTS, GRANTS, LOAN, AND COOPERATIVE AGREEMENT

• CONTINGENT FEES STATEMENT

• CLIENT REFERENCES FORM

• LIST OF SUBCONTRACTORS

• FAIR EMPLOYMENT PRACTICE STATEMENT

• CERTIFICATION OF DAVIS BACON PREVAILING WAGE

PROVIDENCE HOUSING AUTHORITY

INVITATION FOR BIDS

The Housing Authority of the City of Providence, Rhode Island in conjunction with the Boston Celtics

Shamrock Foundation and the Amica Companies Foundation is accepting sealed bids from qualified

vendors for the MANTON HEIGHTS – EARLY EDUCATION LEARNING CENTER located in Providence, RI.

Detailed information regarding the work encompassed under this project is provided in the Scope of

Work section of this Invitation for Bids.

The key milestone dates from the publication of the bid to the bid submission deadline are outlined

below:

Invitation For Bids Issued

Pre-Bid Meeting

Deadline for Submitting Questions

Bid Submission Due Date

Bid Opening Date

Wednesday, November 19, 2025

Tuesday, December 3, 2025, at 10:00 AM EST

Wednesday, December 17, 2025, at 10:00 AM EST

Tuesday, January 6, 2026, at 10:00 AM EST

Tuesday, January 6, 2026, at 10:00 AM EST

Details for each milestone date could be found under PHA INSTRUCTIONS TO BIDDERS.

It shall be the responsibility of any and all bidders to consult the Providence Housing website at

(https://provhousing.org/working-with-pha/vendors/) for the complete Invitation for Bids, to be aware

of and to abide by all dates, times, conditions, requirements, and specifications set forth in this IFB and

any addendum, RFI response, Pre-bid meeting agenda and notes issued by the Authority, prior to

submitting their bids.

By virtue of completing, signing, and submitting the completed documents, the bidder is stating his/her

agreement to comply with all conditions and requirements set forth within those documents. The

Authority:

• Will not accept bids submitted by fax or email.

• Will not be responsible for the receipt of bids not properly submitted.

• Will not accept bids received after the above deadline.

Minority and Woman-Owned Businesses are encouraged to submit bids. Bidders will be required to

make positive efforts to use small and minority-owned businesses and to offer employment, training,

and contracting opportunities in accordance with Section 3 of the Housing and Urban Development

Act of 1968 (24 CFR Part 75).

Individuals requiring interpreter services for the hearing-impaired should notify the Facilities

Management Department by calling (401) 709-2201 seventy-two (72) hours prior to any event.

Commodity Codes

• NAICS 611710Educational Support Services

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