Fuel (NYMEX FUTURES)
Project Information
- Bid Title
- Fuel (NYMEX FUTURES)
- Issuing Agency
- Hillsborough County Public Schools
- Location
- Florida
- Published Date
- Jun 23, 2026
- Closing Date
- Jun 30, 2026
- Government Level
- State & Local
- Status
- Closed
- Ref. #
- 26205-ITB-DST
- Original Source
- Join to Access Full Details
- Bid Inquiries
- Join to Access Full Details
- Bid Documents
- Join to Access Full Details
- Project Description
-
Main
Agency
Hillsborough County Public Schools
Status
Active
Fiscal Year
2026
Title
Fuel (NYMEX FUTURES)
Number
26205-ITB-DST
Type
Invitation to Bid
Department
Online Submissions
Yes
Project EstimatePiggyback Solicitation
No
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount
Performance Bond Required
No
Performance Bond Amount
Construction Bond Required
No
Construction Bond Amount
Scope of Services
HCPS is seeking Bids from experienced and qualified vendors interested in providing the goods and services referenced herein. The provision of the goods and services herein include, but not limited to, the purchase and delivery of 15‐ppm sulfur content maximum ultra‐low sulfur (no. 2 red dye) diesel fuel in accordance with EPA Heavy Duty Highway Diesel Rule. It is HCPS’ intent to award a fixed cost contract and the provision of all related labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests in accordance with the specifications herein. This section identifies HCPS’ desired goods and services and levels of performance. The Bidder shall indicate a response to all service requirements and specifications contained herein.
Dates(All times are listed as EST )
Broadcast Date
5/26/2026 12:00 PM EST
Question End Date
6/9/2026 12:00 PM EST
Sample Due DateDue Date
6/30/2026 4:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
3 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
3 Day(s)
Pre-Bid Meetings
Total: 0 (All times are listed as EST )
Date Time Mandatory Location Shortlist Meeting
Total: 0 (All times are listed as EST )
Date Time Location Documents
Total: 13Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items FieldsTotal: 0# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
NoDisplay Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers
Total: 59Question Date Asked Answer Date Answered It this a Fixed Price or Fixed Differential off of NYMEX? 6/1/2026 1:26:20 PM Please see section 1.4.2 Pricing and 1.4.3 Ultra‐Low Sulfur (no. 2 red dye) Diesel Fuel.
6/3/2026 2:23:06 PM Can we have the previous Bid Tabulation Sheet? 6/1/2026 1:26:42 PM Please submit a public records request at the district website at https://www.hillsboroughschools.org/o/hcps/page/public-records-request
6/3/2026 2:23:37 PM Can we have a copy of an Invoice? 6/1/2026 1:27:05 PM Please see attached OBIN 1792436 and 172443. 6/8/2026 12:25:27 PM Can I get the bid tabulations from the last bid? 6/1/2026 1:36:28 PM Please submit a public records request at the district website at https://www.hillsboroughschools.org/o/hcps/page/public-records-request
6/3/2026 2:42:14 PM Can I get a copy of 2 recent invoices (with their corresponding BOL`s) from your current supplier for each product? 6/1/2026 1:36:54 PM Please see attached OBIN 1792436 and 172443. 6/8/2026 12:25:47 PM Who is the incumbent supplier? 6/1/2026 1:37:04 PM Colonial Oil Industries. 6/8/2026 12:26:11 PM Have you done any extensions/renewals with your current supplier since the bid tabulations from the last bid? 6/1/2026 1:37:22 PM No, Contract is for four 1-year renewals. 6/8/2026 12:26:44 PM What are the local Preferences? 6/1/2026 1:37:36 PM Please see section 3.1. 6/8/2026 12:36:09 PM Can I have the annual amount of gallons for each site? 6/1/2026 1:37:57 PM Please see Attachment A Fuel Site Locations NYMEX. 6/8/2026 12:29:10 PM Do you subscribe to OPIS or do you require vendor to submit OPIS reports? 6/1/2026 1:38:47 PM We purchase from both OPIS and NYMEX, this contract is for Nymex.
6/8/2026 12:29:59 PM Have you done any extensions/renewals with your current supplier since the bid tabulations from the last bid? 6/1/2026 1:39:02 PM No, Contract is for four 1-year renewals.
6/8/2026 12:30:26 PM Can you clarify the Pricing differential, do you require a percentage or can it be a cents/gallon differential? 6/1/2026 2:09:06 PM Please see revised price sheet. 6/17/2026 12:59:28 PM When is the award date? 6/4/2026 12:02:41 PM The estimated award date will be in August. 6/16/2026 7:18:40 AM Will the bid opening be publicly held? If so, is there an option for virtual attendance? 6/4/2026 12:02:54 PM There will not be a bid open date. 6/8/2026 12:39:50 PM If we do not attend the bid opening, how and when will we be notified of the
low bidder and can we receive a copy of the bid tabulations?6/4/2026 12:02:59 PM Please submit a public records request at the district website at https://www.hillsboroughschools.org/o/hcps/page/public-records-request. 6/8/2026 12:37:42 PM Should applicable taxes be included in our NYMEX adder? 6/4/2026 12:03:04 PM The school district is tax exempt. -see invoice example attached. 6/16/2026 7:27:46 AM Over the last 3 years, how many gallons did you lock in for each month and when
did you lock in those gallons?6/4/2026 12:03:08 PM See attachment: NYMEX fuel 3-year total. 6/23/2026 9:07:48 AM If the contract is terminated for convenience, will the vendor be made whole
for any prior bought futures contracts?6/4/2026 12:03:13 PM Yes. 6/17/2026 11:49:03 AM If we were to insert any conditions into our firm fixed bid, would they be taken into consideration or rejected? Please indicate which clauses would be acceptable and which clauses would be cause for rejection?
1) Payment terms will be Net 30 days with no discount.
2) We reserves the right to adjust our submitted firm prices with the current NYMEX settlement until the date a written receipt of award or the intent to award is received. Your letter of intent is considered a binding commitment to purchase these gallons. If no contract can be made until a board approves, then the gallonage and price protection cannot begin until we have a signed contract.
3) Any notice of award or intent to award received must include a firm commitment to a specific amount of gallons for each product to be purchased at the firm fixed price awarded during the contract. Any additional gallons purchased over or in addition to the contracted volume will be priced at a negotiated rate prior to delivery. Any unused contract gallons will be billed to you if there is a loss in the underlying futures contracts. As an example, if we purchased futures contracts at $2.5000 per gallon for the specified product and month and a year later the price of these futures is $2.4000 per gallon, then if you did not use all of your contract gallons, you would be billed $.1000 per gallon times the number of unused gallons.
4) Contract cannot be terminated for convenience.
5) Any extension of this contract beyond the original contract period for the firm fixed pricing format will be by mutual agreement only.
6) This response to your bid invitation is given with the understanding that our exceptions/clauses contained herein shall prevail over any bid invitation conflicting requirements.6/4/2026 2:41:37 PM Payment terms will be Net 30 days with no discount.
No, the District is subject to Florida Statutes 218.70-218.80.
2) We reserves the right to adjust our submitted firm prices with the current NYMEX settlement until the date a written receipt of award or the intent to award is received. Your letter of intent is considered a binding commitment to purchase these gallons. If no contract can be made until a board approves, then the gallonage and price protection cannot begin until we have a signed contract.
Agreed
3) Any notice of award or intent to award received must include a firm commitment to a specific amount of gallons for each product to be purchased at the firm fixed price awarded during the contract. Any additional gallons purchased over or in addition to the contracted volume will be priced at a negotiated rate prior to delivery. Any unused contract gallons will be billed to you if there is a loss in the underlying futures contracts. As an example, if we purchased futures contracts at $2.5000 per gallon for the specified product and month and a year later the price of these futures is $2.4000 per gallon, then if you did not use all of your contract gallons, you would be billed $.1000 per gallon times the number of unused gallons.
We do not guarantee a yearly purchase amount.
4) Contract cannot be terminated for convenience.
Disallowed.
5) Any extension of this contract beyond the original contract period for the firm fixed pricing format will be by mutual agreement only.
Agreed.
6) This response to your bid invitation is given with the understanding that our exceptions/clauses contained herein shall prevail over any bid invitation conflicting requirements."
If accepted by HCPS.6/17/2026 11:49:59 AM Would HCPS consider accepting Net 10 days, Net 20 Days or Net 30 day payment terms? 6/5/2026 1:21:07 PM No. 6/17/2026 12:59:57 PM Can you clarify if HCPS is expecting to receive invoices on a per-delivery basis or once a month? Section 8.4.23 states that contractor shall provide invoices for the previous 1 month period, and section 8.4.26 states that payment will be provided for deliveries are on a per order basis. 6/5/2026 1:25:32 PM Invoices will be received on a per delivery basis. 6/16/2026 7:29:08 AM The pricing sheet has a markup over the strike price as a percentage. Is this supposed to be a true percentage or a fixed markup over the Nymex cents per gallon? 6/8/2026 12:57:57 PM Please see revised price sheet. 6/17/2026 1:00:30 PM Are all taxes line itemed and not included in the fixed price/bid differential? 6/8/2026 9:04:15 PM Taxes are not included in the fixed differentials. 6/16/2026 7:30:33 AM Is tank monitoring permitted? Can the vendor install tank monitors and deliver as needed? 6/8/2026 9:04:52 PM Yes, we would still need an order number, BOL and invoices for our records. 6/16/2026 7:31:40 AM Are weekend deliveries permitted? 6/8/2026 9:05:00 PM Deliveries are Monday-Friday, the only exceptions are natural disasters, acts of God and other emergencies. 6/16/2026 7:33:28 AM Are there any DBE or Small business requirements for this solicitation? 6/8/2026 9:26:39 PM This is an ITB there are no Small Business requirements. 6/16/2026 7:34:28 AM For the lock in months, will the NYMEX prices for those delivery months be averaged and then the vendors differential be added to form the invoiced price for those desired month(s)? Or will each month have a different price based on that NYMEX value price?
6/8/2026 9:28:39 PM The lock price for that month. 6/16/2026 7:35:29 AM If HILLSBOROUGH orders more than the agreed upon locked in volume for a respective month, how does the vendor price the school district? Will the current NYMEX price just be used for those deliveries? 6/8/2026 9:29:14 PM In most cases, the prices for that month, we have used current prices.
6/16/2026 7:37:19 AM What were the historical lock-in periods? Ie the entire contract duration or only 6-month increments etc? 6/8/2026 9:29:26 PM See attachment: NYMEX fuel 3-year total. 6/23/2026 9:13:35 AM Do all above ground tanks require a pump and what is the minimum order size? 6/8/2026 9:29:52 PM Yes, We normally pruchace a full 7500 gallons load, at times we have split loads with two or 3 locations max.
6/16/2026 7:38:03 AM Estimated award date and how many vendors will be awarded? 6/8/2026 9:30:13 PM The estimated award date is August. HCPS will award one vendor. 6/17/2026 1:04:17 PM How soon after bid submission will bid tabs be released? 6/8/2026 9:30:24 PM The Intent to Award will have a copy of the tabulation sheet. 6/17/2026 1:01:33 PM Can you explain the historical locked in pricing shown on Attachment B. It appears that in certain months the price changes within the month? 6/8/2026 9:30:34 PM Contracts may be purchased multiple times a month. The pricing is determined based on the exact time of purchase. 6/22/2026 3:48:27 PM Would you be able to explain/reword the price sheet “Mark Up Price (Over Strike Price) Percentage” Is this supposed to be a differential in $ per gallon? 6/8/2026 9:30:52 PM Please see revised price sheet. 6/17/2026 1:04:57 PM Did Colonial`s differential change during any mutual contract renewals? 6/8/2026 9:31:44 PM No. 6/16/2026 7:42:39 AM Are fixed gallons being locked in based on net or gross gallons? 6/8/2026 9:32:21 PM See attached invoices. 6/16/2026 7:43:29 AM Is billing based on net gallons? 6/8/2026 9:32:31 PM See attached invoices. 6/16/2026 7:45:55 AM Would you be able to share usage by site? 6/8/2026 9:32:57 PM See attachment Fuel Diesel Spend NYMEX - Volumes FY 2024-2026 6/23/2026 12:58:50 PM Will the school district lock in pricing for the next month or set of months in the prior month? For example, will deliveries in August be locked in on or before July 30th? 6/8/2026 9:40:54 PM Yes. 6/16/2026 7:49:06 AM Does the school district pay by ACH or check? 6/8/2026 10:02:47 PM Check. 6/16/2026 7:49:34 AM Can we see the most recent bid tabulations for the Nymex pricing? 6/9/2026 10:14:03 AM Please submit a public records request at the district website at https://www.hillsboroughschools.org/o/hcps/page/public-records-request.
6/16/2026 7:50:36 AM Can we get the most recent invoices/BOLs? 6/9/2026 10:14:13 AM Please see attachments OBIN 1792436 and 172443.
6/16/2026 7:51:31 AM For the renewals, are we able to adjust the pricing every year or does our price need to stay the same? 6/9/2026 10:14:23 AM Stay the same where possible.
6/16/2026 7:59:23 AM On the pricing page it shows a % markup, is that supposed to be a CPG? 6/9/2026 10:14:32 AM Please see revised price sheet. 6/17/2026 1:05:34 PM On average, does the lock usually happen shortly after the bid opening? 6/9/2026 10:14:40 AM Yes. 6/16/2026 8:00:39 AM Is the fixed price markup the same for all sites or will each site be different? 6/9/2026 10:14:47 AM The same for all sites. 6/16/2026 8:01:41 AM Do taxes need to be included in the markup? Or will those be separate line items? 6/9/2026 10:14:53 AM The district is tax exempt. 6/16/2026 8:21:16 AM Is the volume locked based on a monthly commitment or a term commitment? 6/9/2026 10:15:01 AM Monthly over the contract term.
6/16/2026 8:23:36 AM Wanted to confirm that the renewals are mutually exclusive. 6/9/2026 10:15:06 AM See section 1.2 contract Term/Renewals.
6/16/2026 8:24:33 AM Are we able to do NET 15/30 for invoices? 6/9/2026 10:15:18 AM No. 6/17/2026 4:10:16 PM When locking in a fixed price, is it for the duration of the contract or just specific months? 6/9/2026 10:15:22 AM Monthly over the contract term.
6/16/2026 8:28:55 AM How much volume was locked for the last bid? 6/9/2026 10:15:28 AM For the last year of the contract, July 2025 through June 2026, 1,638,000 gallons were purchased. 6/22/2026 4:59:02 PM For any gallons not purchased via fixed, are they purchased on an OPIS contract spot etc? 6/9/2026 10:15:37 AM Yes. 6/16/2026 8:32:06 AM Can you confirm there is no DBE goal for this bid?
6/9/2026 10:15:43 AM This is an ITB, it is evaluated by lowest price. 6/16/2026 8:31:22 AM How do you confirm the Nymex value? 6/9/2026 10:51:26 AM NY Harbor ULSD Futures-Quotes 6/22/2026 3:52:58 PM Do you guarantee to purchase all gallons on a nymex contract? 6/9/2026 10:51:37 AM In the past we have worked with the vendor to use remaining gallons via carry over or at the end of the contract.
6/16/2026 8:33:18 AM Will you consider any additional terms and conditions from the awarded vendor, if agreed upon by both parties? 6/9/2026 10:51:58 AM Additional terms and conditions must be reviewed and approved by the contracts Manager, if they are not approved the vendor will be deemed non-responsive.
6/16/2026 8:34:06 AM If the entity cannot take all the awarded gallons, will the entity pay for the unused gallons remaining? 6/9/2026 10:52:14 AM In the past we have worked with the vendor to use remaining gallons via carry over or at the end of the contract.
6/16/2026 8:34:54 AM When was the last lock and was it for a 12-month period and what was the price? 6/9/2026 10:52:25 AM October 14,2025 March-3 Contracts- at $2.1219 – 126,000 gallons at the all-in price of $2.4043
April-4 Contracts at $2.1052 – 168,000 gallons at the all-in price of $2.3876
May -4 Contracts at $2.0941 – 168,000 gallons at the all-in price of $2.3765
June-1 Contracts at $2.0974 – 42,000 gallons at the all-in price of $2.3798
6/23/2026 9:15:37 AM Commodity Codes
Total: 53
Code Description [405-15] Gasoline, Automotive [055-85] Tanks, Fuel, Auxiliary [405-9] Fuel Oil, Diesel (Use 405-02 for Biodiesel) [928-45] Fueling Services, Mobile (Vehicle) [405-2] Alternative Fuels (Not Otherwise Classified) [405-3] Butane and Propane (Including Liquefied Petroleum Gas) [405-5] Charcoal [405-6] Coal, Coke, Lignite and Peat [405-8] Distillates, Petroleum (Not Otherwise Classified) [405-7] Fuel Additives, Extenders, Octane Enhancers, etc. [405-12] Fuel Oil, Heating (Use 405-02 for Biodiesel) [405-1] Fueling Systems Pumps Tanks [405-13] Gas, Natural (Incl. Compressed Natural Gas (CNG)) [405-14] Gasohol [405-18] Gasoline, Aviation (Including Jet Fuel) [405-21] Gasoline, Marine White [405-23] Graphite Lubricant [405-24] Grease, Lubrication Type [405-27] Grease, Protective Coating Type [405-30] Kerosene [405-31] Lubricants, Industrial Type (Incl. Biodegradable Type) [405-32] Methanol (Fuel) [405-33] Naphtha [405-51] Oil and Fluid, Hydraulic [405-38] Oil and Grease Additives [405-39] Oil, Automotive Engine [405-36] Oil, Automotive Transmission [405-42] Oil, Aviation Engine [405-45] Oil, Chain Saw [405-47] Oil, Compressor [405-37] Oil, Crude [405-48] Oil, Cutting [405-49] Oil, Gear [405-50] Oil, Heat Transfer Fluid, Fire-Resistant [405-52] Oil, Instrument [405-57] Oil, Lubricating: Differential and Gear Lubricant [405-54] Oil, Lubricating: Household, General Purpose, etc. [405-60] Oil, Marine Engine [405-63] Oil, Outboard Motor [405-66] Oil, Penetrating, Special Use (May Contain Graphite) [405-69] Oil, Pump, Vacuum [405-72] Oil, Refrigeration [405-74] Oil, Steam Cylinder [405-75] Oil, Transformer [405-81] Oil, Turbine [405-82] Oil, Two-Cycle Engine [405-84] Oil, Wax (Paraffin) [405-73] Oils and Lubricants for Special/Severe Service [405-95] Petroleum Products, Scrap or Waste [405-85] Power Steering Fluid [405-86] Propellant Fuels and Oxidizers, Chemical and Petroleum Based [405-87] Recycled Petroleum Products [405-90] Synthetic Petroleum Products Publications
Total: 0
Publication Date
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