Project Information

Bid Title

Diplomas and Commemorative Items

Issuing Agency

Volusia County School Board Purchasing

Location

Florida

Published Date

Oct 31, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITB-2025-7045-AA

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Volusia County School Board Procurement

Status
Active

Fiscal Year
2026

Primary Contact
Adriana Abella

Title
Diplomas and Commemorative Items

Secondary Contact
Jennifer Deveaux

Number
ITB-2025-7045-AA

Tertiary Contact
Enid Kunce

Type
Invitation to Bid

Department
Districtwide

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The intent of this Invitation to Bid (ITB) is to establish firm-fixed pricing for diplomas and commemorative items on behalf of the School Board of Volusia County, Florida.
The successful Bidder(s) shall be responsible for providing all Printed Diplomas/Certifications of Completion and Optional Commemorative items, Diploma Covers, Rings, Cap and Gowns, Tassels, Honor Cords, Invitations, and Thank You Cards as per the specifications listed at the firm-fixed price specified herein during the term of the agreement by the District. The District’s Class of 2025 included approximately 4,370 students.

Dates(All times are listed as EST )

Broadcast Date
10/31/2025 7:00 PM EST

Question End Date
11/12/2025 3:00 PM EST

Due Date
12/3/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	ITB-2025-7045-AA Diplomas and Commemorative Items.pdf	ITB-2025-7045-AA Diplomas and Commemorative Items	PDF
Invitation for Bid	Attachment R - Price Schedule Submittal Form.xlsx	Attachment R - Price Schedule Submittal Form	Excel
Invitation for Bid	Exhibit “A” Standard Diplomas and Certificates of Completion District Samples.pdf	Exhibit “A” Standard Diplomas and Certificates of Completion (District Samples)	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Response

Shipping
FOB Destination

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 6

Code	Description
[201-67]	Robes, Caps, and Gowns (Choir and Graduation Types)
[983-64]	Robes, Caps, and Gowns (Choir and Graduation), Rental or Lease
[966-28]	Engraved and Embossed Awards, Bonds, Certificates, Diplomas, Stationery, etc.
[350-20]	Flag Accessories: Belts, Brackets, Covers, Crosses, Eagles, Holders, Sockets, Spears, Staffs, Stands, and Tassels
[450-24]	Cords and Ropes Including Accessories: Cotton, Manila, Nylon, Sisal, etc.
[195-33]	Jewelry, Fine

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541890Other Services Related to Advertising

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