Project Information

Bid Title

26-002 Asphalt Overlay 2026

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Jan 14, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-002

Original Source

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Project Description

Bid Number:	IFB 26-002
Bid Title:	26-002 Asphalt Overlay 2026
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 1/14/2026 8:00 AM Closing Date/Time: 2/5/2026 10:00 AM Related Documents: 26-002 Asphalt Overlay 2026

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INVITATION FOR FORMAL BIDS

IFB 26-002

FOR

Asphalt Overlay 2026

ON COUNTY ROADS

IN

ST. CHARLES COUNTY, MISSOURI

PROJECT AO-26

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

301 NORTH THIRD STREET

ST. CHARLES, MISSOURI 63301

ROAD WORK

NOTICE TO CONTRACTORS

Invitation for Formal Bid 26-002

Notice is hereby given that the St. Charles County Highway Department will receive sealed bids for

asphaltic concrete overlay work, milling and concrete curb and gutter replacement on various County roads at the

office of the Finance Director in the County Administration Building, 201 North Second Street, Room 541, St.

Charles, Missouri, until 10:00 a.m. on the 5th day of February, 2026, at which time all bids will be publicly opened

and read in Conference Room 116 of the County Administration Building.

All St Charles County bids will be received and opened on the first floor of the St Charles

County Administrative Building, 201 North Second Street, Room 116, St. Charles, Missouri

63301. Sealed Bids for IFB 26-002 Asphalt Overlay 2026 on County Roads will be received until 10:00

A.M. (prevailing Central Time) on Thursday, February 5, 2026. The bid will be opened publicly at

10:00 AM in Room 116. It is highly recommended that you mail or have your bid delivered via UPS,

FedEx, courier, etc., with plenty of time to arrive prior to the day of the bid opening. If your bid is

dropped off prior to the opening there will be someone in the lobby to receive it.

The project shall include all work incidental to the supply and laying of approximately 13,259 tons of 2”

thick Type "BP-1" and 2,229 tons of 3” thick type “BP-1”asphaltic concrete materials, to be paid for by the ton.

Full width milling of approximately 173,600 square yards of 2” mill and 13,508 square yards of 3” mill that will be

paid by the square yard, removal and replacement of 30,645 lineal feet of 3” rolled curb and gutter paid for by lineal

foot, unsuitable subgrade removal of 670 cubic yards paid by cubic foot, unsuitable subgrade replacement with 2”

minus base rock of 335 cubic yards paid by cubic yard, and unsuitable subgrade replacement with “bit base” asphalt

of approximately 450 tons paid for by ton

The successful bidder shall be required to comply with the State Statutory Provisions concerning the

payment of prevailing wages on public works, Section 290.210 through 290.340 R.S. MO 1959, as amended 1969

and shall pay to all workmen performing work under this contract not less than the prevailing hourly rate of wages

determined by the Department of Labor and Industrial Relation of the State of Missouri. The wage rates applicable

to this project have been predetermined as required by law and are set forth in this document. When Federal wage

rates are applicable and included, this contract is subject to the “Work Hours Act of 1962”, (P.L. 87-851: 76 Stat.

357) and implementing regulations.

Missouri Annual Wage Order 32 as amended June 26, 2025, shall be in effect for this project.

The bid proposal shall be made on a form provided by the County, delivered in a sealed envelope, and

deposited in the office of the Finance Director on or before the time specified above. The proposal shall be

accompanied by bid bond, cashier's check or certified check for an amount not less than five percent of the bid

amount. The amount of the check or bid bond shall be forfeited to the County upon failure or refusal of the

successful bidder to enter into a contract or to furnish bond after his proposal has been accepted.

The County reserves the right to require the successful bidder to file proof of his ability to properly execute

the project together with his record of successful completion of similar projects. The County reserves the right to

reject any and all bids or proposals submitted, or to advertise for new bids. The County reserves the right to defer

the acceptance of any proposal and the execution of a contract for a period not exceeding forty five (45) days after

the date of opening of the bids. The successful bidder to whom the contract has been awarded shall sign and return

the contract and other required certificates and documents in quadruplicate within ten (10) days after the date of the

receipt of the award of the contract. The successful bidder shall file certificates with the County that he has obtained

and will continue to carry workmen's compensation insurance, public and private liability and property damage

insurance and builders risk insurance in the specified amounts for the duration of the contract.

The contractor shall not commence work prior to the date of written notice from the County Engineer to

begin work and shall complete all work by calendar day October 30, 2026. Full Notice to Proceed is expected to be

on or about March 30, 2026. The County and the contractor may mutually agree to begin work on certain streets

prior to the full NTP.

Special Needs: If you have special needs addressed by the Americans with Disability Act, please notify

Purchasing Manager at (636) 949-7465 at least five (5) working days prior to the bid opening.

The County hereby notifies all bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, businesses owned and controlled by socially and economically disadvantaged

individuals will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, religion, creed, sex, age, ancestry, or national origin in

consideration for an award.

John Lyons, P.E.

County Engineer

____________________________

PROJECT AO-26

IFB 26-002

TABLE OF CONTENTS

INFORMATION FOR BIDDERS

PROPOSAL

ESTIMATED QUANTITY BREAKDOWN

JOB SPECIFICATIONS

General Information

Safety Program Training Requirement

Employment of Unauthorized Aliens

Construction Requirements

Project Submittals and Closeout

Typical Drawings

TRAFFIC HANDLING REQUIREMENTS

Work Zone Traffic Management Plan

Construction Signing Details

CONTRACT DOCUMENTS

Contract Agreement

Performance Bond

Payment and Material Bond

STATE WAGE RATES

Annual Wage Order 32

IB-1 thru IB-7

PROP-1 thru PROP-8

EQB-1 thru EQB-3

JS-1

JS-2 thru JS-4

JS-5

JS-5 thru JS-15

JS-16

TD-1 thru TD-2

WZ-1 thru WZ-2

CS-1 thru CS-2

CA-1 thru CA-3

PB-1 thru PB-2

PMB-1

SWR-1 thru SWR-4

ASPHALT OVERLAY 2026

AO-26

TOC - 1

INFORMATION FOR BIDDERS FOR

THE CONSTRUCTION OF ASPHALTIC CONCRETE OVERLAYS

ON COUNTY ROADS IN ST. CHARLES COUNTY, MISSOURI

1. RECEIPT AND OPENING OF BIDS:

The County of St. Charles (herein called the "County"), invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. Bids will be received by the Finance Department, in

the County Administration Building, 201 North Second Street, Room 541, St. Charles, Missouri, until

10:00 a.m. on February 5th, 2026 at which time, in Room 116, all bids will be publicly opened and read

aloud. The envelopes containing the bids must be sealed, addressed to the County Highway Department

c/o Finance Department, and designated as:

"IFB 26-002: Bid for Asphalt Overlay 2026 – Project AO-26"

The County may consider any bid not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any or all bids. Any bids may be withdrawn prior to the

above scheduled time for the opening of bids or authorized postponement thereof. Any bids received

after the time and date specified will be considered as “No Bid” and “Void” and will not be opened.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be

completed, in ink or typewritten. Mistakes must be crossed out, corrections typed or written in ink, and

must be initialed by the person signing the bid. An original signature by an authorized officer of the

company in BLUE ink is required on the submitted bid. All bids will be considered final. No additions,

deletions, corrections or adjustments will be accepted after the time of bid opening.

One [1] signed original, marked as such, and one [1] signed copy must be submitted in a sealed

envelope bearing on the outside the name of the bidder, his address, the name of the project for which the

bid is submitted, and the date and time of bid opening noted in the lower left corner. If forwarded by

mail, the envelope containing the bid must be enclosed in another envelope addressed as specified in the

bid form.

3. SUBCONTRACTS:

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this contract must be acceptable to the County. The bidder is also specifically

advised that no second-tier subcontracting will be permitted on this project. The successful bidder must

provide a list of proposed suppliers and subcontractors which must be accepted prior to commencing

work.

4. EXECUTION OF CONTRACT:

The bidder to whom the contract has been awarded shall sign four copies of the contract,

performance bond, and payment and material bond and return them to the County within ten (10) days

after receipt of the contract. Failure to execute the contract and bonds and return them to the County

within ten (10) days after receipt of the contract shall be cause for the annulment of the contract award

and the forfeiture of the bid security to the County.

St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any amount(s)

for delinquent taxes, fees or licenses.

ASPHALT OVERLAY 2026

AO-26

IB- 1

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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