Project Information

Bid Title

IFB0218-26 Services for Cleaning and Set-ups for Events at Conference Center Grand Strand Campus Amendment 1

Issuing Agency

Horry-Georgetown Technical College

Location

South Carolina

Published Date

May 6, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0218-26

Original Source

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Bid Documents

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Project Description

IFB0218-26 Services for Cleaning and Set-ups for Events at Conference Center Grand Strand Campus

Pre-Bid Meeting and Site Visit - April 30, 2026 at 2:00 P.M. HGTC Grand Strand Campus, 950 Crabtree Lane, Myrtle Beach, SC 29577, Confererence and Business Center Building 600

Amendment 1

Questions Due by May 18, 2026 at 3:00 P.M.

Bid due by May 27, 2026 at 4:00 P.M.

SS-0232 Gaumard

Notice expires on April 23, 2026

This Sole Source has been cancelled. It has been replaced with RFP0056-26

Attachment Preview

INVITATION FOR BID

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

IFB0218-26

April 14, 2026

Toni Richardson

843-349-3680

Toni.richardson@hgtc.edu

DESCRIPTION: Services for Cleaning and Set-ups for Events at Conference Center on Grand Strand Campus

The Term "Offer" Means Your "Bid" or "Proposal"

SUBMIT OFFER BY (Opening Date/Time): May 19, 2026 at 3:00 P.M. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: May 5, 2026 at 3:00 P.M. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ( 1) One

SUBMIT YOUR BID TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

Horry Georgetown Technical College

Procurement Office,

PO Box 261966

Conway, SC 29528

PHYSICAL ADDRESS:

Horry Georgetown Technical College

Procurement Office,

Bldg. 100, Room 120

2050 Hwy. 501 E., Conway, SC 29526

ALL BIDS MUST BE MAILED OR HAND DELIVERED TO EITHER ADDRESS ABOVE, IN A SEALED ENVELOPE MARKED WITH

SOLICITATION NAME AND NUMBER. No e-mails or faxes will be accepted.

CONFERENCE TYPE: In-Person Pre-Bid and Site Visit

LOCATION:

DATE & TIME: April 30, 2026 at 2:00 P.M.

HGTC Grand Strand Campus

950 Crabtree Lane

As appropriate, see “Conferences – Pre-Bid/Proposal” & “Site Visit” provisions

Myrtle Beach, SC 29577

Conference & Business Center Building 600

AWARD & Award will be posted on May 26, 2026. The award, this solicitation, any amendments, and

AMENDMENTS any related notices will be posted at the following web address:

https://www.hgtc.edu/purchasing

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, you agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on

behalf of Offeror.)

TITLE

(Business title of person signing above)

PRINTED NAME

DATE SIGNED

(Printed name of person signing above)

OFFEROR'S TYPE OF ENTITY: (Check one)

Sole Proprietorship

Partnership

Any award issued will be issued to, and the contract will be formed

with, the entity identified as the Offeror. The entity named as the

offeror must be a single and distinct legal entity. Do not use the

name of a branch office or a division of a larger entity if the branch

or division is not a separate legal entity, i.e., a separate corporation,

partnership, sole proprietorship, etc.

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

(See "Signing Your Offer" provision.)

Other_

Corporate entity (not tax-exempt)

COVER PAGE (NOV. 2007)

Corporation (tax-exempt)

Government entity (federal, state, or local)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS ( Address for offeror's home office /

principal place of business)

NOTICE ADDRESS ( Address to which all procurement and

contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension

Facsimile

PAYMENT ADDRESS ( Address to which payments will be sent.)

(See "Payment" clause)

E-mail Address

ORDER ADDRESS ( Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only

one)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"

Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue

Date

Date

Date

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment"

clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A

summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST

BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT.

VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES.

THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING

THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A

PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4) &(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state

office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-

1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to

qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor

Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address

____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Table of Contents

SECTION I – SCOPE OF SOLICITATION

SECTION II – INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

SECTION II – INSTRUCTION TO OFFERORS – B. SPECIAL INSTRUCTIONS

SECTION III – SCOPE OF WORK/SPECIFICATIONS

SECTION IV – INFORMATION FOR OFFERORS TO SUBMIT INFORMATION

SECTION V – QUALIFICATIONS

SECTION VI – AWARD CRITERIA

SECTION VII – TERMS AND CONDITIONS

SECTION VII – TERMS AND CONDITIONS – B. SPECIAL

SECTION VIII – BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL

SECTION IX – ATTACHMENTS TO SOLICITATION

Page 3

I. SCOPE OF SOLICITATION

Horry-Georgetown Technical College seeks a source to provide cleaning and event services to include routine cleaning every

other week, set-up, tear-down and cleaning after events at the Conference Center located on the Grand Strand Campus

(Market Common) of the College. Contractor must have appropriate equipment and staff of at least 4 employees to achieve

the desired requirements as listed in this solicitation.

ACQUIRE SERVICES (JAN 2006)

The purpose of this solicitation is to acquire services complying with the description and/or specifications and conditions of this

solicitation. [01-1010-1]

MAXIMUM CONTRACT PERIOD -– ESTIMATED (JAN 2006)

Start date: July 1, 2026 End date: June 30, 2029 . Dates provided are estimates only. Any resulting contract will begin on the

date specified in the notice of award. See clause entitled “Term of Contract - Effective Date/Initial Contract Period”.

[01-1040-1]

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO

CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL PARTS

OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other

legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,

quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(5)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make changes

which the clause of the contract titled “Changes,” if included herein, authorizes the Procurement Officer to order without the

consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are

cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably

with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See

bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an amendment,

or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the using governmental unit.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page

identifies the Using Governmental Unit as “Statewide Contract,” either optional or mandatory, the phrase “Using Governmental

Unit” means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant

to the contract resulting from this solicitation. Reference the clauses titled “Purchase Orders” and “Statewide Contract.”

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to

fulfill the Contractor’s obligations under the Contract.

[02-2A003-4]

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following

web site for the issuance of Amendments: www.hgtc.edu/purchasing (b) Offerors shall acknowledge receipt of any amendment

to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space

provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received

the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-

2A005-1]

AUTHORIZED AGENT (FEB 2015)

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in

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writing, the Procurement Officer is the only government official authorized to bind the government with regard to this procurement

or the resulting contract. [02-2A007-1]

AWARD NOTIFICATION (MAR 2024)

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date

specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting from

this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent electronically

to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-

4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the calendar day (including

weekends and holidays) immediately following the seventh business day after such notice is given. [02-2A010-3]

BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)

By submitting Your Bid or Proposal, you are offering to enter into a contract with the Using Governmental Unit(s). Without

further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the

contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal

entity; "joint bids" are not allowed. [02-2A015-1]

BID ACCEPTANCE PERIOD (JAN 2004)

In order to withdraw Your Offer after the minimum period specified on the Cover Page, you must notify the Procurement Officer

in writing. [02-2A020-1]

BID IN ENGLISH & DOLLARS (JAN 2004)

Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by

the Solicitation. [02-2A025-1]

AUTHORITY AS PROCUREMENT AGENT (DEC 2015)

The Procurement Officer is an employee of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the

Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the

Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent that the Authority is a

using governmental unit and bears no liability for any party’s losses arising out of or relating in any way to the contract. [02-

2A030-3]

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU

SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER

APPLICABLE LAWS. (a) By submitting an offer, the offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any

consultation, communication, or agreement with any other offeror or competitor relating to—

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other

offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated

solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for

the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and

that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification; or

(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those principals have not

participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in

this subdivision (b)(2)(i), the term “principals” means the person(s) in the offeror’s organization responsible for determining the

prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not

participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through

(a)(3) of this certification.

(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed

statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)

(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any

state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against

them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public

(Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of

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Commodity Codes

• NAICS 561720Janitorial Services

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