Project Information

Bid Title

Annual Chemical Requirements for Water and Wastewater Plants

Issuing Agency

City of Ithaca

Location

New York

Published Date

Apr 21, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Annual Chemical Requirements for Water and Wastewater Plants
Category:	Bids & RFP's from the City
Status:	Open

Description: The City of Ithaca will receive sealed bids at the Office of the Deputy City Controller, 108 East Green Street, Ithaca, NY 14850 until 2:00 p.m., Friday, May 8, 2026, and then at said office, publicly opened for furnishing the following: ANNUAL CHEMICAL REQUIREMENTS FOR WATER AND WASTEWATER PLANTS Specifications and Information for Bidders may be viewed in the related documents Publication Date/Time: 4/21/2026 9:00 AM Closing Date/Time: 5/8/2026 2:00 PM Related Documents: 2026 Chemical Bids

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INSTRUCTIONS TO BIDDERS

(GENERAL CONDITIONS)

CITY OF ITHACA DEPARTMENT OF PUBLIC WORKS

NOTICE TO BIDDERS

The City of Ithaca will receive sealed bids at the Office of the Deputy City Controller, 108 East

Green Street, Ithaca, NY 14850 until 2:00 p.m., Friday, May 8, 2026, and then at said office,

publicly opened for furnishing the following:

ANNUAL CHEMICAL REQUIREMENTS FOR WATER AND WASTEWATER PLANTS

Specifications and Information for Bidders may be obtained at www.cityofithaca.org/bids.

Bids will be received on a unit price basis with extended totals for an estimated total quantity.

Bids should not include sales taxes.

Bids actually received by mail or by hand after the appointed time on the date specified shall be

rejected, notwithstanding that such Bid may have been placed in a mailbox or other mail

receptacle regularly maintained by the United States Postal Service before such time, and

ordinarily in sufficient time to have been delivered on time.

The City of Ithaca reserves the right to reject any or all bids and to waive any informality or

technicality in any bid in the interest of the Owner. Any bid received after the deadline will be

rejected, regardless of the delivery method. The City is not responsible for late delivery by any

carrier service.

Wendy Cole

Deputy City Controller

April 21, 2026

INSTRUCTIONS TO BIDDERS

(GENERAL CONDITIONS)

1. Terms used in these Instructions to Bidders, which are defined in the Standard General

Conditions of the Construction Contract (No. 1910-8; 1990 ed.), have the meanings

assigned to them in the General Conditions. The Terms “Owner” and “City” mean The

City of Ithaca. The Term “Bidder” means one who submits a Bid directly to Owner, as

distinct from a subbidder who submits a Bid to a Bidder. The term “Successful Bidder”

means the lowest, qualified, responsible and responsive Bidder to whom Owner (on the

basis of Owner’s evaluation as hereinafter provided) makes an award. The term “Bidding

Documents” includes the Advertisement for Bids, Instruction to Bidders, the Bid Form, and

the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

2. Complete sets of the Bidding Documents in the number and for the deposit sum (as

required) stated in the Advertisement for Bids, may be obtained from the Office of the City

Controller.

Complete sets of Bidding Documents must be used in preparing Bids; Owner does not

assume any responsibility for errors or misinterpretations resulting from the use of

incomplete sets of Bidding Documents.

Owner, in making copies of Bidding Documents available on the above terms does so only

for the purpose of obtaining Bids on the Material/Work and does not confer a license or

grant for any other use.

3. To demonstrate qualifications to perform the work, each Bidder must be prepared to submit

within five days of Owner’s request written evidence, such as financial data, previous

experience, present commitments and other such data as may be called for below (or in the

Supplementary Instructions).

4. All Bids shall be made upon forms furnished by the City and shall be submitted in a sealed

envelope plainly marked “Bid on Chemicals“, and bearing the date and time of the opening.

Envelopes shall be addressed to: City of Ithaca, Controller’s Office, 108 East Green Street,

Ithaca, NY 14850.

5. Bid form, as issued by the City of Ithaca, shall be completely filled in black ink or typed.

No Bid will be accepted which contains any changes, additions, omissions or erasures,

unless otherwise stated. The Bid Sheet needs to be completed for Bid total and both the

Waiver of Immunity Clause and the Non-Collusive Bidding Certification on the reverse

side of the Bid Sheet must be signed as required by law.

6. Bidders must submit with Bid detailed specifications, circulars, manufacturer’s literature

and all necessary data on items to be furnished. This information must clearly show that

the item offered meets all detailed specifications herein. The City of Ithaca reserves the

right to reject any Bid if its compliance with the specifications is not clearly evident. If the

item offered differs from the provisions contained in these specifications, such differences

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INSTRUCTIONS TO BIDDERS

(GENERAL CONDITIONS)

must be explained in detail, and Bid will receive careful consideration if such deviations

do not depart from the intent of these specifications and are in the best interests of the City

of Ithaca. Failure to submit any of the above data may result in the rejection of the Bid.

7. All prices quoted must be “per unit” as specified; e.g. do not bid “per case” when “per

dozen” is requested; otherwise Bid may be rejected.

8. Bidder must insert the price per unit and the extensions against each item in this Bid. In

the event of a discrepancy between the unit price and the extension, the unit price will

govern. Prices shall be extended in decimals, not fractions. In case of discrepancy between

the prices written in words and price in figures, the price written in words shall govern.

9. The prices submitted shall be exclusive from Federal and State taxes and must not include

New York State Sales and Use taxes on material and equipment to be incorporated in this

Bid. Said taxes shall not be included in equipment or contract price.

10. Prices shall be “Net” including transportation and delivery charges fully prepaid by the

Successful Bidder to destination indicated in the Bid. If award is made on any other basis,

transportation charges must be prepaid by the Successful Bidder and added to the invoice

as a separate item. In any case, title shall not pass until items have been delivered and

accepted by the City.

11. Prices shall be net FOB any point in the City of Ithaca, New York. Price quoted shall

include all delivery costs.

12. Where a bidder is requested to submit a Bid on individual items and/or on a total sum or

sums, the right is reserved to award Bids on individual items or on total sums. The City

reserves the right to adjust the quantities shown and to award the Bid in whole or in part

based on the lowest responsible Bid.

13. All Bids received after the time stated for the opening in the Notice to Bidders may not be

considered and will be returned unopened to the Bidder. The Bidder assumes the risk of

any delay in the mail or in the handling of the mail by employees of the City. Whether sent

by mail or by means of personal delivery, the Bidder assumes responsibility for having his

Bid deposited on time at the place specified.

14. In all specifications, the words “or equal” are understood after each article giving

manufacturer’s name or catalog reference, or on any patented article. If the name of a

proprietary item or the name of a particular supplier is used, the specification is intended

to establish the type, function, and quality required. Other items of material or equipment,

or material or equipment of other suppliers may be used. The decision of the City as to

whether an alternate or substitution is in fact “equal” shall be final. If bidding on items

other than those specified, Bidder must in every instance give the trade designation of the

article, manufacturer’s name, and detailed specifications of the item he proposes to furnish,

otherwise, Bid will be construed as submitted on the identical item as specified.

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INSTRUCTIONS TO BIDDERS

(GENERAL CONDITIONS)

15. The submission of a Bid will be construed to mean that the Bidder is fully informed as to

the extent and character of the supplies, materials, or equipment required and a

representation that the Bidder can furnish the supplies, materials, or equipment

satisfactorily in complete compliance with the specifications.

16. If two or more Bidders submit identical Bids as to price, the decision of the Controller’s

Office to award a contract to one of such identical Bidders shall be final.

17. See attached insurance requirements. The Bidder shall provide coverage for not less than

the amounts on the attached sample Certificate of Insurance.

18. Bidder must fill in all applicable spaces on Bid Form. All lines must have an indication of

Bidder’s response whether it be “0”, “N/A”, “--“, or a dollar figure. All lines must be filled

in to indicate Bidder’s acknowledgment of the request. Bids that do not have all applicable

lines filled in on Bid Sheet may be disqualified as a non-responsive bid. We cannot assume

there is a “no charge” when lines are left empty.

19. The following two items will automatically rend a Bid unacceptable to the City of Ithaca:

A.

Failure to sign Bid Sheet;

B.

Failure to include necessary Bid Deposits (as required)

It shall be fully understood that any deviations from the inclusion of the above items will

be grounds to view the Bid as non-compliant and will not be considered for award.

20. Faxed Bids will not be accepted.

21. The City reserves the right to purchase items included in these specifications on New York

State Contracts, when available.

22. The Bidder agrees that estimated quantities given in the Bid are only for the purpose of

comparing Bids, and that the Bidder is satisfied with and will at no time dispute the

estimates as a means of comparing aforesaid Bids.

23. Bids will be opened and (unless obviously non-responsive) read aloud publicly. An abstract

of the amounts of the base bids and major alternates (if any) will be made available to

Bidders after the opening of Bids.

24. All Bids will remain subject to acceptance for forty-five (45) days after the day of the Bid

Opening, but Owner may, in its sole discretion, release any Bid and return the Bid Security

prior to that date.

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541620Environmental Consulting Services

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