Project Information

Bid Title

Community Wildfire Protection Plan 10-year Update

Issuing Agency

Summit County

Location

Colorado

Published Date

Mar 6, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Community Wildfire Protection Plan 10-year Update

VIEW RFP

Proposals Due:

Wednesday, April 1 no later than 3:00 p.m. MST/MDT

Overview

Summit County Government (“County”) is soliciting proposals from qualified firms or consultants to complete a comprehensive update of the Summit County Community Wildfire Protection Plan (CWPP). The selected planning area is the entirety of Summit County, Colorado. The purpose of this project is to identify current wildfire risk conditions, incorporate updated geospatial data, strengthen cross‑boundary coordination, and maintain eligibility for state and federal wildfire mitigation funding programs. The selected contractor will lead a collaborative, science-based, and community-driven planning process to update the existing CWPP in accordance with current standards outlined by the Colorado State Forest Service and the U.S. Forest Service.

Bids must be submitted via email to dan.schroder@colostate.edu to the Colorado State University Extension office by Wednesday, April 1, 2026 no later than 3:00 p.m. MST/MDT. The bid should outline the schedule for commencement of service.

Time Schedule:

• Friday, March 6, 2026 Invitation to Bid publicly advertised and posted on County website
• Friday, March 20, 2026 Deadline for all Questions
• Friday, March 27, 2026 All Questions, Comments and Responses to Questions posted by the County at Bids and Proposals on www.SummitCountyCO.gov
• Wednesday, April 1, 2026 Proposals must be submitted via email to dan.schroder@colostate.edu no later than 3:00 p.m. MST/MDT
• Thursday, April 2, 2026 Official Bid Opening with Community Development Director at 2:00 p.m.
• Thursday, April 9, 2026 Interview with short-listed Proposers if necessary
• Monday, April 13, 2026 Contract negotiations (week of)
• Monday, April 13, 2026 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

Email Address:

Dan.Schroder@colostate.edu

Subject Line Text:

Vendor’s Name - Proposal for: Summit County CWPP 10-year update

Body Text:

ATTN: Dan Schroder, CSU Extension Director

Colorado State University Extension department

Proposal will address the purpose of this Invitation to Bid which is to incorporate current wildfire risk modeling and hazard data to update and modernize the existing Summit County CWPP.

1. Contractor's company name
2. Contact name and phone number

Direct all inquiries to:

Dan Schroder, Director

Summit County CSU Extension

Summit County Wildfire Council

970-389-5756

dan.schroder@colostate.edu

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INVITATION TO BID

for

Community Wildfire Protection Plan 10-year update

Posted: March 6, 2026

Proposals Due:

Wednesday, April 1 no later than 3:00 p.m. MST/MDT.

Overview

Summit County Government (“County”) is soliciting proposals from qualified firms or consultants to

complete a comprehensive update of the Summit County Community Wildfire Protection Plan (CWPP).

The selected planning area is the entirety of Summit County, Colorado. The purpose of this project is to

identify current wildfire risk conditions, incorporate updated geospatial data, strengthen cross‑boundary

coordination, and maintain eligibility for state and federal wildfire mitigation funding programs. The

selected contractor will lead a collaborative, science-based, and community-driven planning process to

update the existing CWPP in accordance with current standards outlined by the Colorado State Forest

Service and the U.S. Forest Service.

Background

Summit County is located in the central mountains of Colorado, approximately 75 miles west of Denver.

Interstate 70 bisects the county east to west, serving as a conduit to bring visitors from the Denver

metropolitan area and Colorado’s Western Slope.

Summit County’s land area covers approximately 619 square miles, of which approximately 80 percent

are public lands managed by the U.S. Forest Service. Approximately 20 percent of the land falls under the

jurisdiction of the County and the seven municipalities.

Elevations in the county range from 7,500 feet in the broad valley of the Blue River to 14,270 feet at the

summit of Gray’s Peak. The county’s lowest elevations, in the lower Blue Valley, are comprised mainly

of sage meadows. Above 9,000 feet, vast coniferous forests of Lodgepole Pine, Engelmann Spruce and

Subalpine Fir dominate the landscape. Areas above 11,500 feet consist of rock, snow and alpine tundra.

The Blue River flows from south to north, serving as Summit County’s major drainage basin. Two major

tributaries spill into the Blue River: the Snake River and Ten Mile Creek. The Blue River supplies two

large reservoirs: the Dillon Reservoir in the central part of the county, and Green Mountain Reservoir in

the County’s northern end.

In March of 2005, the local fire protection districts/departments, the USFS, Upper Colorado River

Interagency Fire Management Unit, the Colorado State Forest Service (CSFS), Northwest Colorado

Council of Governments and the BOCC agreed to create a Countywide CWPP based on the national model

promulgated by the National Association of Counties and others. After approval of the draft plan, the

Summit County Wildfire Council (SCWC) was formed and formally adopted the first CWPP in September

of 2006. The SCWC oversees staff recommendations on fuels reduction projects, allocation of grant

funding and strategic policymaking on critical issues.

The CWPP was updated in 2016 and reauthorized in 2018. As of 2025, active engagement in the SCWC

is strong. Supporting parties include: Summit County Government, Summit County Office of Emergency

Management, Colorado State University Extension, Summit Fire & EMS, Red White and Blue Fire

CWPP RFP 2026

Protection District, U.S. Forest Service, CSFS, Town of Breckenridge, Town of Dillon, Town of

Silverthorne, Town of Blue River, Town of Frisco, Town of Montezuma, and Town of Keystone. In

addition, a citizen representative from each of the four river basins participate. Congressional staff,

contractors, non-profits, metro districts, members of the public, and ski resorts are also involved.

Project Goals and Objectives

The goal of this CWPP update is to enhance wildfire preparedness and resilience across Summit County

by building on the existing plan and incorporating current data and best practices. Specifically, the update

will review and integrate new information on fire behavior in terms of vegetation and community

development. The plan will assess progress on previous mitigation actions and engage stakeholders in a

community‑driven planning process through meetings, surveys, and workshops to gather input and refine

priorities. The plan will propose mitigation strategies for high-risk areas, including defensible space, fuel

reduction, and community education. The final product will provide an actionable plan to support a

coordinated wildfire risk reduction and community safety objective.

CPWW Components

The updated CWPP will provide a clear, actionable framework for evaluating wildfire risk, prioritizing

mitigation, and supporting coordinated efforts among agencies, stakeholders, and the community. It will

build on the existing plan while incorporating current data, updated policies, and lessons learned. The plan

will guide decision-making, resource allocation, and community engagement to strengthen wildfire

preparedness and resilience.

The updated CWPP must, at a minimum, include:

• A definition of the selected planning area outlined on updated maps and spatial data reflecting

current conditions including vegetation and infrastructure, with an accompanying narrative.

Delineate wildland-urban interface (WUI) areas within the chosen boundary. The selected

planning area is the entirety of Summit County, Colorado.

• Identification of adjacent landowners (land that touches the community’s external boundary).

• A community wildfire risk analysis that considers (at minimum) fuel hazards, fire history,

common structure vulnerability characteristics, and community values to be protected (e.g.,

watershed, infrastructure, recreation features, wildlife habitat). Consider recent wildfire impacts

in this discussion.

• Recommended methods to reduce structural ignitability.

• An assessment of past wildfire risk reduction projects and activities, identifying successes, gaps,

and lessons learned.

• Strategies for stakeholder and community engagement, including public education, outreach, and

participation in plan implementation.

• A project map that illustrates all proposed treatments. A narrative and table that details the relative

priority of each project and recommends an agency, group, or other entity as an implementation

leader

• Consistency with CSFS CWPP minimum standards (Exhibit A).

• Clear metrics or methods to track progress and evaluate effectiveness of recommended actions

over time.

The consultant may propose additional elements including but not limited to:

• Social behaviors and increasing population pressure.

CWPP RFP 2026

• Climate change and projected wildfire trends, including anticipated impacts on fuels and fire

behavior.

• Standards for Home Ignition Zone recommended for incorporation into the Land Use and

Development Code.

• Community education and engagement strategies, including workshops, outreach campaigns, or

school programs.

• Locally appropriate emergency notification resources and evacuation information.

• Socially vulnerable population considerations.

• Identification of critical infrastructure and key resources that may require special protection

measures.

• Recommendations for post-fire recovery planning or resilience-building initiatives.

Engagement Expectations

The consultant shall propose a stakeholder and public engagement strategy sufficient to meet State of

Colorado and Federal collaboration requirements and ensure meaningful participation from Summit

County Government, fire districts, municipal partners, federal land managers, utilities, local CSFS

representative, the public, and other non-governmental partners. At a minimum, the process should include

stakeholder coordination meetings and public engagement opportunities.

Deliverables

• Draft CWPP

• Public review draft

• Final CWPP

• GIS data and map products

• Editable and print ready formats

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request

at the Summit County Colorado State University Extension Office. Contact Dan Schroder, CSU Extension

Director, for additional project information at dan.schroder@summitcountyco.gov or 970-389-5756.

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the CWPP update

service. Work shall be completed as set forth in a contract for this project to be negotiated with the County

based upon the contractor’s written proposal.

Date and time of service

Service will be performed on an ongoing basis beginning spring 2026. The intention is that the project be

completed by December 31st, 2026. Suggested schedule should be included in contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and

expenses arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or

otherwise arising out of the performance of services by Contractor. No later than seven (7) days following

the execution of an Independent Contractor Agreement between the County and Contractor, the Contractor

shall provide the County with certificates of insurance evidencing the types and amounts of insurance

specified below:

CWPP RFP 2026

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

 $1,000,000 Each Accident

 $500,000 Disease Policy

 $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering

liability arising out of any auto (including owned, hired and non-owned autos) used in the

performance of services under this Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the

County’s written approval of such reduction or cancellation. Certificates of such insurance, of agents and

subcontractors, shall be provided to the County upon request. With regard to all insurance, such insurance

shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other

valid insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format

Costs for performing services outlined in this Invitation to Bid shall be clearly stated to allow the

County to effectively evaluate each proposal. Potential daily schedule of services should also be

included.

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or comments

that might be advantageous for the County to consider in terms of any efficiencies, issues or processes. The

County is not committed to any single scenario, but efficiency of resources and minimizing impacts are

critical in completing this work.

The following pages contain the Invitation to Bid instructions and owners requirements.

Part I – Administrative Information

A. Issuing Officer

This request for bidding is issued by Summit County CSU Extension. For questions, please contact Dan

Schroder, at dan.schroder@colostate.edu or 970-389-5756.

B. Purpose

CWPP RFP 2026

This Invitation to Bid provides prospective contractors with sufficient information to prepare and submit

proposals for consideration by the County. To be considered responsive, each proposal must provide for

completion of the tasks outlined in the Invitation to Bid.

C. Scope

This Invitation to Bid contains the instructions governing the proposals to be submitted and the materials to

be included therein. These are mandatory requirements that must be met to be eligible for consideration.

D. Scheduling

Bids must be submitted via email to dan.schroder@colostate.edu to the Colorado State University

Extension office by Wednesday, April 1, 2026 no later than 3:00 p.m. MST/MDT. The bid should outline

the schedule for commencement of service.

E. Inquiries and Questions

Prospective applicants are welcome to make inquiries and ask questions concerning the Invitation to Bid to

obtain clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Dan Schroder, Director

Summit County CSU Extension

Summit County Wildfire Council

970-389-5756

dan.schroder@colostate.edu

F. Time Schedule:

Friday, March 6, 2026 Invitation to Bid publicly advertised and posted on County website

Friday, March 20, 2026 Deadline for all Questions

Friday, March 27, 2026 All Questions, Comments and Responses to Questions posted by the County at

Bids and Proposals on www.SummitCountyCO.gov

Wednesday, April 1, 2026 Proposals must be submitted via email to dan.schroder@colostate.edu no

later than 3:00 p.m. MST/MDT

Thursday, April 2, 2026 Official Bid Opening with Community Development Director at 2:00 p.m.

Thursday, April 9, 2026 Interview with short-listed Proposers if necessary

Monday, April 13, 2026 Contract negotiations (week of)

Monday, April 13, 2026 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

G. Instructions for Submission of Bids

It is imperative, when submitting a bid, that the outside of the submission email be addressed as follows and

with appropriate text in the email subject line and text in the top few lines of the body of the email:

CWPP RFP 2026

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 541620Environmental Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.