Project Information

Bid Title

Kirkwood School District uses this site to post its requests for proposals (RFPs) and its requests for qualifications (RFQs). Both will also be advertised in various newspapers if so required by Board of Education Policy. Project: Sale of Surplus Apple Devices

Issuing Agency

Kirkwood School District

Location

Missouri

Published Date

Feb 27, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

The Kirkwood School District uses this site to post its requests for proposals (RFPs) and its requests for qualifications (RFQs). Both will also be advertised in various newspapers if so required by Board of Education Policy.

Project: Sale of Surplus Apple Devices
Details: The Kirkwood School District is seeking vendors to purchase two (2) lots of surplus Apple MacBook Air Devices.
Due Date: 10:00 a.m. CDT on Wednesday, March 11, 2026
RFP for Apple Device Surplus sale

Attachment Preview

REQUEST FOR PROPOSAL

Title: Sale of Surplus MacBooks

Issue Date: February 24th, 2026​

Contact Person: Kevin Richmiller

E-mail: kevin.richmiller@kirkwoodschools.org

RETURN PROPOSAL NO LATER THAN: Wednesday, March 11th, 2026, at 10:00 a.m. CDT

RETURN PROPOSAL IN A SEALED ENVELOPE TO:

​

Kirkwood School District

​

PROPOSAL: APPLE DEVICE SURPLUS SALE

​

ATTN: Kevin Richmiller

​

106 N Sappington Road

​

Kirkwood, MO 63122

*Electronic submissions will not be accepted

The Kirkwood School District (District) will accept proposals for the purchase of Apple Devices as

described in this RFP. Qualified organizations (Vendor) are invited to submit one (1) unbound original

marked “Original” and one (1) flash drive containing the Vendor’s entire response in PDF format.

Each original and copy must be marked with all appropriate tabs.

Key Dates

Event

RFP Published

Deadline for Questions

Proposal Due

Tentative Board Approval

Date

February 24th, 2026

March 6th, 2026

March 11th, 2026, by 10:00 a.m. CDT

March 30th, 2026

All questions and answers will be posted on the Request for Proposals website at

www.kirkwoodschools.org/rfp

Additional information about the District can be found at www.kirkwoodschools.org

CERTIFICATION FORM

Designate one individual as the Vendors’s representative to the District during the term of the contract.

The representative will be contacted to solve any and all problems that may arise concerning the Proposal

during the evaluation period. The undersigned Vendor hereby agrees to be bound by the terms of the RFP

and that the enclosed Proposal is submitted in accordance therewith. Once completed and returned, this

Proposal becomes the primary basis for evaluation and selection of the Vendor to provide the services

required by the District for the specified period. By signing this Vendor Identification Form, the Vendor

certifies that there are no “PARTIES OF INTEREST” or “CONFLICTS OF INTEREST”, as defined by

state and/or federal regulations, existing between the Vendor and the District or any of its employees,

agents or Board of Education members.

Company Name

Street/City/State/Zip

Telephone #

E-Mail

​

Years in Operation​

Print Name

Signature

Date

​Tax ID#

Entity Type

1)​ The undersigned hereby acknowledges that the Vendor has read and agrees to the terms and

conditions outlined in the RFP, and that the terms and conditions outlined in the Proposal will

remain open for at least 90 days from the deadline for submission of Proposals.

Vendor Officer’s Name

Signature Date

The Kirkwood School District will accept proposals for the purchase of Apple Devices as described in this RFP.

Proposals shall be made for the entirety of all lots based on the estimated quantities listed:

●​ Lot 1: Approximately 385 Apple MacBook Air (2020) devices featuring Apple M1 (I-core) processor,

8GB unified memory, and 128GB SSD Storage

●​ Lot 2: Approximately 760 Apple MacBook Air (2020) devices featuring Apple M1 (8-core) processor,

8GB unified memory, and 256GB SSD storage

Proposal Requirements:

All Proposals must include:

1.​ The information presented in the RFP is not to be construed as a commitment of any kind on the

part of the District. There is no expressed or implied obligation for the District to reimburse

responding Vendors for any expenses incurred in preparing proposals in response to this

request.

2.​ Per device pricing (by type and condition).

3.​ Bidders must provide the pricing structure for each grading level as part of the bid since grading

will be used to establish the final overall payment above the minimum guarantee. In addition, the

successful bidder agrees to provide documentation showing the grade for each device as well as

justification for the grade.

4.​ The District requires photos for all devices graded as an F.

5.​ The District reserves the right to audit a random sample of graded devices.

6.​ District will not entertain pricing amounts with deduction clauses for missing cables.

7.​ Maximum price per device and minimum price per device, regardless of grade, accessories, etc.

8.​ Sample reconciliation report and vendor reconciliation rate.

9.​ The vendor’s device grading scale, with explanations of each grade, the deductions applied, and

example pictures showing what devices look like for each grade.

10.​ Final inspection and payment timeline.

11.​ A step-by-step overview of the sale process from contract acceptance through payment, including

inventory, inspection, packing, and chain of custody

12.​ The vendor must securely erase all devices in accordance with recognized industry standards for

electronic data destruction. The vendor shall provide written assurance within their proposal

confirming that all devices will be properly wiped and must include documentation of applicable

data erasure certifications held by the vendor.

13.​ Documentation of Certificate of Liability Insurance.

14.​ Handling of devices in protective cases (any value adjustment).

15.​ Each Vendor must submit a minimum of five (5) references (K12-Districts preferred)

16.​ Proof of capability for on-site packaging and pickup.

17.​ Vendor assumes full responsibility for devices upon physical pickup, including loss, damage, or

theft.

18.​ All pricing must be firm, fixed, and all-inclusive. The District will not accept any additional fees,

charges, or deductions after proposal submission.

19.​ Payment: 50% of the total awarded amount will be due at or before the agreed upon pickup date

of the devices. The total remaining balance will be due 25 calendar days following the actual

pickup date of the devices.

20.​ The District reserves the right to withdraw the award or terminate the contract with the successful

Company on 30 days’ written notice if, in the District’s opinion, the Company is unable or

unwilling to enter into an Agreement satisfactory to the District or fails to meet the terms and

conditions of the RFP. The District may do so without liability, and the Company shall remain

responsible for all obligations under the contract up to the date of termination. The District also

reserves the right to pursue legal action for any damages resulting from the Company’s breach of

the contract.

Failure to provide all the information requested could disqualify your response.

Terms of Sale:

●​ Devices are sold "As Is"; all sales are final.

●​ Equipment may show signs of wear or minor defects.

●​ Pickup location lacks freight docks and forklifts – ground-level loading required.

●​ Vendor is responsible for all labor, packaging, and shipping arrangements.

Vendor Requirements:

●​ Pricing must remain the same and binding for both pickup phases. No changes, renegotiations, or

reviews will be allowed between Phase 1 and Phase 2 for any reason, including market shifts,

quantity changes, or timing.

o​ Phase 1: June 2026 (majority of inventory).

o​ Phase 2: August 2026 (remaining inventory).

●​ No subcontractors; only vendor employees allowed on site.

●​ Serialized inventory audit and report in Excel/CSV format.

●​ Professional packaging and shipping.

●​ Reconciliation report with inspection notes and final values.

Proposal Delivery Requirements:

The Kirkwood School District (District) will accept proposals for the purchase of Apple Devices as

described in this RFP. Qualified organizations (Vendor) are invited to submit one (1) unbound original

marked “Original” and one (1) flash drive containing the Vendor’s entire response in PDF format. Each

original and copy must be marked with all appropriate tabs. Proposals should include all charges

associated with on-site pickup and shipping of the product. Please be aware that the pickup location does

not have access to freight docks or forklifts – pickup MUST include the ability to load product at ground

level. The winning bidder will be required to provide all labor, packaging, and shipping materials, make

all shipping arrangements, and pay all shipping costs. All equipment must be removed from Kirkwood

School District property on the agreed-upon date(s).

Withdrawal of Proposal:

Requests to withdraw a proposal after it has been submitted must be made in writing and received by the

Kirkwood School District before the scheduled proposal opening time. No proposal may be withdrawn

after the scheduled opening time.

Alterations to RFP:

Specifications and Requirements: No changes or alterations of any kind to the RFP specifications and

requirements are permitted without prior written approval from the Kirkwood School District.

Evaluation

In evaluating any aspect of a proposal, the District may consider previous dealings with each vendor,

references from the vendor’s customers, inspections of other services provided by the vendor, and any

other information the District obtains regarding the vendor or that the District deems relevant.

1.​ Responses from vendors will be evaluated based on criteria that include the following:​

a. Overall benefit to the District, whether direct or indirect.​

b. Delivery and/or lead-time required for receipt of payment.​

c. The District’s opinion regarding the degree of responsibility of the vendor.

2.​ The timeliness, nature, and number of any exceptions taken by the vendor to the bid will be

considered by the District in evaluating a response. Any one of these criteria alone, or in

combination, may provide a basis for not accepting the vendor’s response.

3.​ A responsible vendor, as determined by the District, has the necessary skill, experience, integrity,

and resources. Evaluation may include past performance, references, and other relevant

information.

4.​ The Kirkwood School District reserves the right to reject any and all proposals, to waive

technical defects, and to select the proposal deemed most advantageous to the District.

Felony Convection Notification

The person or business entity that enters into an agreement with this school district must give advance

notice to the District if the person or an owner or operator of the business entity has been convicted of a

felony. The notice must include a general description of the conduct resulting in the conviction of a

felony.

The district may terminate this agreement with a person or business entity if the District determines that

the person or business entity failed to give notice by the next preceding subsection, or misrepresented

the conduct resulting in the conviction. The District will compensate the person or business entity for

services performed before the termination of the agreement”.

By submitting this offer and signing this certificate, this bidder:

●​ Certifies that the owner/operator has not been convicted of a felony, except as indicated on a

separate attachment to this offer, and

●​ Certifies that no employee who will enter school buildings or potentially have contact with

school children has been convicted of any felony or misdemeanor involving violence or sexual

contact or sexual abuse. It shall be the duty of the vendor to conduct the appropriate background

checks on its employees, and the vendor agrees to share this information with the District upon

request.

Vendor Name: _______________________________________________________________

Vendor Address: _____________________________________________________________

Vendor E-mail Address: _______________________________________________________

Vendor Telephone: ___________________________________________________________

Authorized Company Official’s Name: (Printed): ___________________________________

Signature of Company Official: _________________________________________________

Date: ______________________________________________________________________

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