Project Information

Bid Title

Apparel Bid

Issuing Agency

City of Ballwin

Location

Missouri

Published Date

Feb 6, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Apparel Bid
The City of Ballwin invites qualified apparel vendors to submit bids to provide apparel for the City of
Ballwin Parks and Recreation Department. Bids shall consist of specific products and other services as
defined and/or implied by the requirements provided in the bid packet. Most apparel orders will be placed by April 1, 2026 and are due by May 1, 2026. Please return a complete RFP 26-15 form and 2026 Shirt and Apparel Tabulation Form prior to the bid closing date and time. All bids must be sealed and include the RFP 26-15 form and 2026 Shirt and Apparel Tabulation Form. All Bids must include shipping and handling in the unit prices, and not include any additional fees or hidden costs. Ballwin is tax exempt, so no additional tax should be added or included in the bid. Submittals are due no later than 10:00am CST on Friday, February 20, 2026. Please respond with submitting contractors name and “Request for Proposal RFP # 26-15, Attention Adam Peper' directed to: Adam Peper, Superintendent of  Recreation, #1 Ballwin Commons Circle, Ballwin, MO 63021, apeper@ballwin.mo.us . Full bid specifications can be found here.

Attachment Preview

City of Ballwin

Department of Parks and Recreation

Apparel Bid

January 2026

Department of Parks and Recreation

Request for Bid

Issue Date: ​ ​

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January 30, 2026

Submittal Due Date:​ ​

February 20, 2026 at 10:00am

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Invitation to Bid​

The City of Ballwin invites qualified apparel vendors to submit bids to provide apparel for the City of

Ballwin Parks and Recreation Department. Bids shall consist of specific products and other services as

defined and/or implied by the requirements provided in the bid form. Most apparel orders will be placed

by April 1, 2026 and are due by May 1, 2026. Please see any needed apparel dates in the bid form below. ​

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Submission Requirements​

To simplify the review process, and to obtain the maximum degree of comparability, the bid must follow

all specifications detailed in the bid form, and vendors are encouraged to include additional relevant

information.

Instructions ​

Please return a complete RFP 26-15 form and 2026 Shirt and Apparel Tabulation Form prior to the bid

closing date and time. All bids must be sealed and include the RFP 26-15 form and 2026 Shirt and

Apparel Tabulation Form. Any bids received after the deadline or incomplete will be eliminated from the

bidding process.

All Bids must include shipping and handling in the unit prices, and not include any additional fees or

hidden costs. Ballwin is tax exempt, so no additional tax should be added or included in the bid.

The City of Ballwin will evaluate all responses to the request for bid. The staff may contact respondents

to clarify submitted information.

Upon selection of an apparel vendor, the bid will be set for approval of the Board of Alderman. Once

approval is received, the winning bid will be contacted, along with all bidders not selected.

Responses Due​

Submittals are due no later than 10:00am on Friday, February 20, 2026. Please respond with submitting

contractors name and “Request for Proposal RFP # 26-15, Attention Adam Peper' directed to:

Adam Peper, Superintendent of Recreation​

#1 Ballwin Commons Circle​

Ballwin, MO 63021​

apeper@ballwin.mo.us​ ​

(636) 227-8950​

Contact Adam Peper, Superintendent of Recreation with any questions​

email: apeper@ballwin.mo.us​ | phone: 636-207-2357

RFP # 26-15​

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CITY OF BALLWIN

REQUEST FOR PROPOSAL

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RFP # 26-15​ ​

BIDS CLOSE 10:00 A.M. ON: Feb 20, 2026

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This document constitutes a request for sealed proposals, including prices, from qualified individuals

and businesses to furnish those services and/or items as described herein. All prices are to be

quoted as F.O.B. destination.

Proposals must be mailed or hand-carried to the City of Ballwin, 1 Ballwin Commons Circle, Ballwin,

MO 63021. Bids are to be clearly marked “Request for Proposal RFP # 26-15 Attention Adam

Peper”

The offeror hereby agrees to provide the services and/or items, at the prices quoted, pursuant to the

instructions and general conditions of bidding as stated, and further agrees that when this document

is countersigned by an authorized official of the City of Ballwin, Missouri, a binding contract, as

defined herein, shall exist between the offeror and the City of Ballwin.

Offeror’s​​

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Offeror’s

Signature_____________________________________Printed____________________________

Company Name _______________________________ Date _____________________________

Mailing Address _______________________________ Telephone_________________________

City, State, Zip __________________________________

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NOTICE OF AWARD: This proposal is accepted by the City of Ballwin.

___________________________________________ ​ _______________________________

City Administrator​ ​

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RFP # 26-15​

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CITY OF BALLWIN

OFFICE OF CITY ADMINISTRATOR

REQUEST FOR PROPOSAL – ANNOUNCEMENT

Sealed bids, subject to the “Instructions and General Conditions of Bidding” listed below and any

special conditions set forth herein, will be received at The Pointe at Ballwin Commons, 1 Ballwin

Commons Circle, Ballwin, MO 63021 until 10:00 A.M. on the date listed on Page 1.

The right is reserved to accept or reject all or any part of the bid, to waive technicalities and

to accept the offer the City Administrator considers the most advantageous to the City of

Ballwin.

INSTRUCTIONS AND GENERAL CONDITIONS OF BIDDING

1.​

Bidders must use the bid forms provided for this purpose in submitting bids, must return the

announcement and bid sheets comprising this bid, give unit price, extend totals, and sign

the bid. Bidders must identify the bid number and date opening on the front of the sealed

envelope. If you do not care to bid, please return bid sheet(s) and note your reason.

2.​

Identify the item you will furnish by brand or manufacturer’s name and catalog numbers.

Also furnish specifications and descriptive literature.

3.​

Whenever products or materials of any particular producer or manufacturer are mentioned

in our specifications, such product or material mentioned is intended to be descriptive of

type or quality and not restrictive to those mentioned.

4.​

Alternate bids may be submitted, and if deemed advantageous to the City, they will be

evaluated and considered. The City is under no obligation to consider or accept an

alternate bid and reserves the right to reject any and all such bids. Alternate bids may be

made in addition to responding to the terms and conditions of the solicitation or as the only

response to the solicitation. Alternatives must be clearly marked and identified.

5.​

Do not include Federal Excise Tax or Sales and Use Taxes in bid price, as the City is

exempt from them by law. Federal tax exemption certificate will be furnished upon request.

6.​

The delivery date(s) or when work will start shall be stated in definite terms, as they will be

taken into consideration in making the award.

7.​

Late proposals will not be received for consideration. Any proposal received after the exact

proposal closing date and time will not be opened and will not be evaluated regardless of

the reason or mitigating circumstances. No fax proposals will be accepted.

8.​

The City of Ballwin reserves the right to cancel all or any part of orders if delivery is

not made or work is not started as guaranteed. In the case of delay, the Vendor or

Contractor must notify the City Administrator.

RFP # 26-15​

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INSTRUCTIONS AND GENERAL CONDITIONS OF BIDDING

(Continued)

9.​

In case of default by the bidder or contractor, the City of Ballwin will procure the

articles or services from other sources and hold the bidder or contractor responsible

for any excess cost occasioned thereby.

10.​ Failure to deliver as guaranteed shall disqualify bidder from future bidding.

11.​ Prices must be stated in units of quantity specified, and must be firm. Bids qualified

by escalator clauses may not be considered.

12.​ Partial payment for delivered items or quantities of a bid may be made by the City of

Ballwin except in the case of “Lump Sum” bids. In the latter case, only one payment

will be made in the amount of the lump sum price, with any cash discount quoted

after all the materials, supplies, or equipment have been fully delivered to the

satisfaction of the Head of the Department to which the items were furnished.

13.​ Failure to comply with any of the above instructions and general conditions of bidding

will disqualify the bidder.

14.​ The City of Ballwin expressly denies responsibility for our ownership of any item

purchased until the same is delivered to the City and is accepted by the Purchasing

Agent.

15.​ Any questions regarding the bid should be directed to: Adam Peper, Recreation

Superintendent at 636-227-8950.

General Specifications

Notice is hereby given that sealed bids will be accepted by the City of Ballwin for

Janitorial Services for the Ballwin Police Department and Ballwin Government Center.

Bids will be received at The Pointe at Ballwin Commons. The deadline for submitting

proposals is 10:00 a.m., Tuesday, June 6, 2023.

BID NAME: 2026 Shirt and Apparel Bid

BID DUE DATE/TIME: Friday, February 20, 2026, 10:00am

MAIL OR DELIVER TO: City of Ballwin

Attn: Adam Peper

#1 Ballwin Commons Circle

Ballwin MO 6302

Commodity Codes

• NAICS 315990Apparel Accessories and Other Apparel Manufacturing

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