Project Information

Bid Title

HVAC Rigid Filters

Issuing Agency

The Greater Orlando Aviation Authority

Location

Florida

Published Date

Oct 15, 2025

Closing Date

Nov 13, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: HVAC Rigid Filters

Addenda: 0

Release Date: 10/15/2025

Due Date: 11/13/2025

Post Information

Posted At:Wed, Oct 15, 2025 4:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Greater Orlando Aviation Authority (the "Aviation Authority"), on behalf of the Facilities Department, is soliciting responses to procure a wide range of HVAC rigid filters under firm/fixed price, a Blanket Purchase Agreement with a qualified supplier.

The purpose of this solicitation is to receive competitive, sealed responses for the items listed in the Pricing Table section of this Solicitation to be ordered on an as-needed basis. This agreement will cover 92 distinct line items for HVAC Rigid Filters—including rigid box filters, pleated filters, carbon filters, and link panels.

This solicitation is for the procurement of HVAC filters only . This solicitation does not include any service(s) or labor. Throughout this solicitation, any reference to "HVAC" refers to Heating, Ventilation and Air Conditioning.

The Aviation Authority does not guarantee or estimate quantities of any item that may be ordered. Any submitted response that requires a minimum billing per shipment or a minimum billing per pickup will not be considered.

The Aviation Authority will issue BPA Releases for the required material to be shipped/delivered. A copy of the packing list or receipt must be included with any pickup or shipment. Invoices shall be sent to the location and address indicated on the Release provided. Typical Aviation Authority invoices are processed and payments sent within 45 days of receipt of an accurate invoice.

Award will be made to the Respondent deemed by the Aviation Authority to be responsive and responsible based on the lowest cost.

The awarded Vendor will provide products on an "as needed" basis as listed in the Pricing Table for a period of 24 months.

Background

The awarded Vendor must demonstrate the capacity to reliably stock and deliver HVAC rigid filters of various specifications to the Aviation Authority’s designated Material Management Warehouse, in compliance with all performance and delivery expectations.

Vendors with proven experience in HVAC filtration supply are encouraged to respond. The Aviation Authority places a high value on product quality, responsiveness, and logistical reliability.

Timeline

Release Project Date:

October 15, 2025

Question Submission Deadline:

October 30, 2025, 2:00pm

Question Response Deadline:

November 6, 2025, 5:00pm

Response Submission Deadline:

November 13, 2025, 11:00am

Tentative Date for Procurement Committee Meeting:

December 9, 2025

Tentative Date for Aviation Authority Board Approval:

January 21, 2026

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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