Project Information

Bid Title

RFB - Control Panel Improvements

Issuing Agency

City of Salem

Location

Missouri

Published Date

Feb 20, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

02/20/26
RFB - Control Panel Improvements, Bids due March 4, 2026 @ 3 PM
Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

Control Panel Improvements

February 20, 2026

March 4, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The city of Salem is soliciting bids from qualified contractors to replace Digester Aerator 1 & 2 Control Panel

Improvements and elevating New Panels 6 Feet on Platform..

Any questions regarding this request should be addressed to Josh Hunt, wwtp@salemmo.com, 573-247-9249.

Please check our website at https://www.salemmo.com/city/government/bids/index.php for the latest updates to this

packet prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American Community

Survey estimates approximately 4,623 residents. The City of Salem, Missouri, is a fourth-class city and operates

under a Mayor/Board of Aldermen/City Administrator form of government, providing a wide variety of public

services, including police, parks and recreation, a municipal airport, street maintenance, electric, water and

wastewater treatment services.

SPECIFICATIONS

Contractor shall furnish all materials, supplies, equipment, and labor to complete the installation:

Project: Digester aerator 1 & 2 control panel improvements in elevating new panels 6 Feet on platform

• Build appropriate elevated deck with stairs and handrailing to safely access the elevated electric panels

utilizing treated lumber and pier blocks or a concrete pad

(Quantity 2) Simplex panel for (1) 25HP, 34FLA, 460VAC, 3-Phase, 60Hz motor

• NEMA 4X 304SS, live front, wall mount enclosure with 3-point padlockable latch panel to include:

• Main non-fused disconnect with padlockable handle on door

• TVSS

• Condensation heater with adjustable thermostat

• Pump circuit breaker

• IEC starter with adjustable overload

• Fused control power transformers

• Off-On switch

• Run pilot light

• Dry contact: Running

• Red strobe alarm light and horn with silence switch activated on pump overload

• Terminal blocks for field control connections

• AutoCAD drawings and electronic submittals

Labor, Mileage, and Materials for Service Technicians to:

• Deenergize Power and LOTO for Safety

• Removal of Existing Control Panel

• Run New Conduit and Wiring to New Location (estimated 220 foot run/contractor will need to verify

distance for quote)

• Cable Entry into New Panel to be Side Mounted

• Mount and Install New Control Panel

• Reconnect Power and Pump Cable

• Test System to Ensure Proper Operation

• Documentation and end user training as required

• Project needs to be finished by 30 June 2026, if not then an estimated timeline to finish must be added

to the bid packet for consideration (FEMA may provide an extension)

*Warranty of one year required

The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the

quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.

Project: Main breaker panel improvements in elevating new panels 6 Feet onto platform

• Build platform 6 feet tall in shop to access these controls to be mounted on wall 6 feet up to be accessible

safely from platform

(1) I-Line MB panel (INTERIOR)-I-Line panelboard

Panel consisting of:

• 240/120V 3Ph 4W 60Hz SCCR: 65kA

• Single main: 600AS/600AT/3P LG circuit

• Breaker 80% rated

• Main trip function: LSI

• Main trip unit: Standard trip unit

• Incoming conductors: 1 - (2) 2/0 - 500 kcmil

• AL ground bar

• Bus: 600A Rated copper: Tin plated

• Type 1,Box: 73H x 32W x 9.5D

• Incoming: Top trim: Four-piece surface

• 2 - 250A/3P JG | 1 - 80A/3P BG | 4 - 20A/3P BG | 1 - 45A/3P BG

• 1 - HC3273DB9-PNLBD ENCLOSURE I-LINE 32W 73H 9D

• 1 - HCM73TS-PANELBOARD COVER/TRIM ILINE 4PC

Service Technicians to:

• Deenergize power and LOTO for safety

• Removal of existing panel

• Run new conduit and feeder wires to new location – Approximately 160 feet to leachate pump station

and approximately 250 feet to #1 clarifier

• Mount and install new panel

• Reconnect power and cables

• Test system to ensure proper operation

• Documentation and end user training as required

• Project needs to be finished by 30 June 2026, if not then an estimated timeline to finish must be added

to the bid packet for consideration (FEMA may provide an extension)

*Warranty of one year required

Project: North Sludge Tank Control Panel Improvements in Elevating New Panels 6 Feet on Platform

(1) Simplex Panel for (1) 10HP, 28FLA, 230VAC, 3-Phase, 60Hz motor

• NEMA 4X 304SS, live front, wall mount enclosure with 3-point padlockable latch

Panel to Include:

• Main non-fused disconnect with padlockable handle on door

• TVSS

• Condensation heater with adjustable thermostat

• Fused control power transformer

• IEC starter with adjustable overload

• Fused control power transformer

• Off-On switch

• Run pilot light

• PMR-1 seal/thermal monitoring relay mounted on back panel

• Reset pushbutton

• Dry contact: Running

• Red strobe alarm light and horn with silence switch activated on pump overload

• Terminal blocks for field control connections

• AutoCAD drawings and electronic submittals

(1) Materials for elevating new panel 6 feet on platform

• Build appropriate elevated deck with stairs and handrailing to safely access the elevated electric panels

utilizing treated lumber and pier blocks or a concrete pad

New location with leachate, digester aerator and South sludge tank panels

Service Technicians to:

• Deenergize power and LOTO for safety

• Removal of existing control panel

• Run new conduit/wiring to new location – approximately 80 feet to sludge pump panels

• Cable entry into new panel to be side mounted

• Mount and install new control panel

• Reconnect power and pump cable

• Test system to ensure proper operation

• Documentation and end user training as required

•Project needs to be finished by 30 June 2026, if not then an estimated timeline to finish must be added to the bid

packet for consideration (FEMA may provide an extension)

*Warranty of one year required

The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the

quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.

Project: South sludge tank control panel improvements in elevating new panels 6 feet on platform

(1) Simplex Panel for (1) 10HP, 28FLA, 230VAC, 3-Phase, 60Hz motor

• NEMA 4X 304SS, Live Front, Wall Mount Enclosure with 3-point padlockable latch

Panel to Include:

• Main non-fused disconnect with padlockable handle on door

• TVSS

• Condensation heater with adjustable thermostat

• Fused control power transformer

• IEC starter with adjustable overload

• Fused control power transformer

• Off-On switch

• Run pilot light

• PMR-1 seal/thermal monitoring relay mounted on backpanel

• Reset pushbutton

• Dry contact: Running

• Red strobe alarm light and horn with silence switch activated on pump overload

• Terminal blocks for field control connections

• AutoCAD drawings and electronic submittals

(1) Materials for elevating new panel 6 feet on platform

• New location with leachate, digester aerator and south sludge tank panels

(1) Labor, mileage, and materials for service technicians to:

• Deenergize power and LOTO for safety

• Removal of existing control panel

• Run new conduit and wiring to new location – Approximately 80 feet to sludge pump panels

• Cable entry into new panel to be side mounted

• Mount and install new control panel

• Reconnect power and pump cable

• Test system to ensure proper operation

• Documentation and end user training as required

•Project needs to be finished by 30 June 2026, if not then an estimated timeline to finish must be added to the bid

packet for consideration (FEMA may provide an extension)

*Warranty of one year required

The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the

quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it may be altered at

the City’s convenience.

Release of advertisements of RFB

Deadline for questions

Proposal submission deadline

Bid Opening @ City Hall

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

February 20, 2026

February 27, 2026

March 4, 2026 @ 3 PM

March 4, 2026 @ 3:15 PM

March 10, 2026

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem, Missouri 65560

prior to 3:00 p.m., Central Standard Time, on March 4, 2026.

Bid opening will be at 3:15 pm on March 4, 2026 at the City Hall Council Chambers, 202 N. Washington St., Salem,

MO. NOTE** Two different addresses for submittal and bid opening.

• Bids shall be submitted on the forms provided and must be manually signed by the individual authorized to

legally bind the company. Additional documentation may be submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked “Digester Aerator 1 Control Panel

Improvements” on the outside of the mailing envelope.

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined in the

Specifications.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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