Project Information

Bid Title

City Hall - Data Center Battery Back Up & AC Repairs

Issuing Agency

City of Union City

Location

California

Published Date

Apr 13, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

23-16

Original Source

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Bid Documents

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Project Description

Bid Number:	23-16
Bid Title:	City Hall - Data Center Battery Back Up & AC Repairs
Category:	Bids
Status:	Open

Description: The City of Union City, California hereby gives notice inviting bids for the City Hall - Data Center Battery Back Up & AC Repairs, City Project No. 23-26, in accordance with California Public Contract Code Section 20164, all applicable laws and regulations, and the following sections of this Notice Inviting Bids. The project consists of the removal and replacement of existing Uninterruptible Power Supply (UPS) system and air conditioning units for the City Hall & Police Department Data Center. The estimated construction cost is  $410,000. Publication Date/Time: 4/13/2026 12:00 AM Closing Date/Time: 5/5/2026 2:00 PM Bid Opening Information: 05/05/2026 2:00 PM PST Contact Person: Questions concerning the project must be submitted to Saul Flores by e-mail at [email protected] (cc: [email protected] ) at least five (5) working days prior to the time specified for the bid opening. Where appropriate, the City may respond to such questions through procedures outlined in the Instructions to Bidders. Plan & Spec Available: All prospective bidders must be listed on the plan holder’s list to be eligible to bid the project. To obtain the official bid documents and be placed on the project’s Planholder List, email Public Works at [email protected] . Fax Number: 5106755318 Qualifications: Class C-10 and C20, or Class B Contractor’s License Related Documents: 23-16 Notice of Inviting Bids 23-16 City Hall - Server Emergency Battery Backup and AC Project Bid Set NOT FOR BID

Attachment Preview

NOTICE OF INVITING BIDS

1. Invitation. The City of Union City, California (“City”) hereby gives notice inviting bids for the

City Hall - Data Center Battery Back Up & AC Repairs (“Project”), City Project No. 23-26,

in accordance with California Public Contract Code Section 20164, all applicable laws and

regulations, and the following sections of this Notice Inviting Bids.

2. Scope of Work. The project consists of the removal and replacement of existing

Uninterruptible Power Supply (UPS) system and air conditioning units for the City Hall & Police

Department Data Center. The estimated construction cost is $410,000.

3. Bid Package and Addendum. All work shall be done in accordance with the bid package on

file with the Public Works Department - City of Union City, 34009 Alvarado-Niles Road, Union

City, California 94587. Bid package may be viewed via link below:

https://www.unioncity.org/Bids.aspx

All prospective bidders must be listed on the plan holder’s list to be eligible to bid the project.

To obtain the official bid documents and be placed on the project’s Planholder List, email

Public Works at publicworks@unioncity.org.

The bid package is also available for viewing at the various Builders Exchanges throughout

the Bay Area. It shall be the bidder’s responsibility to check the City’s website from time to

time to ascertain if any addenda have been posted, and it will be the responsibility of the

bidder to acquire and acknowledge receipt of the addenda with their bid.

4. Project Questions. Questions concerning the project must be submitted to Saul Flores by e-

mail at Saul.flores@cumming-group.com (cc: saulf@unioncityca.gov ) at least five (5) working

days prior to the time specified for the bid opening. Where appropriate, the City may respond

to such questions through procedures outlined in the Instructions to Bidders.

5. Bid Delivery Location. All bids for the project must be delivered by mail or in person to City

Hall, Office of the City Clerk, City of Union City, 34009 Alvarado-Niles Road, Union City,

California 94587

6. Bid Opening. All bids must be received on or before 2:00 PM, Tuesday, May 5, 2026 to be

considered responsive to the Notice Inviting Bids. Bids will be opened and read publicly at the

above time and date. The time and date for the submission of bids shall be extended no less

than seventy-two (72) hours if the City issues a material change, addition, or deletion to the

bid package by addendum less than seventy-two (72) hours prior to bid opening. Bids that

are submitted late according to the official time kept by the City Clerk, or a designee, including

any time extension granted due to a material change, addition, or deletion to the bid package,

will be returned unopened. Bids must be made on the bid forms included in the bid package.

Bids submitted by facsimile or other electronic means will not be accepted. Bids that are

incomplete or otherwise do not conform to the procedures set forth in the bid package may be

deemed non-responsive.

7. Sealed Bid and Bidder’s Security. In accordance with California Public Contract Code

Sections 20170, all bids must be presented under sealed cover and include one of the

following forms of bidder’s security: cash; cashier’s check made payable to the City; certified

check made payable to the City; or a bidder’s bond executed by an admitted surety insurer

and made payable to the City. In accordance with California Public Contract Code Section

20171, the amount of bidder’s security provided must equal at least ten percent (10%) of the

total of the bid price for the base bid and the additive or deductive items listed in this notice.

The successful bidder must submit to the City complete, executed copies of all documents, as

specified by the Contract Check List included with the Bid Package, within ten (10) working

days of receiving written Notice of Award of the Project. Any successful bidder that fails to

properly submit all documents as specified by the Contract Check List, in the manner stated

above and in accordance with the Instructions to Bidders, shall forfeit their bidder’s security to

the City.

8. Contractor’s License Required. In accordance with California Public Contract Code Section

3300 a combination of Class C-10 and C20, or Class B Contractor’s License issued by the

Contractors State License Board of California is required to bid on the Project. The license

must remain in good standing throughout the project term. California Business and

Professions Code Section 7028.15 makes it a misdemeanor to submit a bid to the City in order

to engage in the business or act in the capacity of a contractor without having a California

contractor’s license. Any bid submitted by an unlicensed contractor shall be considered

nonresponsive. California Business and Professions Code Section 7030.5 requires all

licensed bidders to include their license number on all construction contracts, subcontracts

and calls for bid. However, in accordance with California Public Contract Code Section

20103.5, if the Project involves federal funds, no bid submitted shall be invalidated by the

failure of the bidder to hold a California contractor’s license, so long as the bidder is properly

licensed by the Contractors State License Board of California at the time the contract is

awarded. Failure of the bidder to obtain proper and adequate licensing for an award of a

contract in accordance with California Public Contract Code Section 20103.5 constitutes a

failure to execute the contract and shall result in the forfeiture of the security of the bidder.

9. Ineligibility for Public Works Projects. In accordance with California Public Contract Code

Section 6109, contractors and subcontractors who are ineligible to bid, work on, or be

awarded, a public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7

may neither bid on, be awarded, or perform work as a Project subcontractor.

10. Substitution of “Or Equal” Items. In accordance with California Public Contract Code

Section 3400 (b-c), bidders may propose equals of a designated material, product, item, or

service by specific brand or trade name that is listed in the Project Plans and Technical

Specifications, unless the Project Plans and Technical Specifications specify that the product,

item, or service by specific brand or trade name is designated as necessary by the City.

Complete information for products proposed as equals must be submitted for review at least

seven (7) working days before the time specified for bid opening in the Notice Inviting Bids, by

mail or in person, to the Public Works Department - City of Union City, 34009 Alvarado-Niles

Road, Union City, California 94587. To be considered, an Equal Product Proposal must

include sufficient information to permit the Public Works Director, or his/her designate, to

determine whether the proposed equals will satisfy the same performance requirements as

the designated material, product, item, or service by specific brand or trade name that is listed

in the Project Plans and Technical Specifications. Relevant performance requirements may

include, but are not limited to, size, strength, function, appearance, quality, reputation and

preference among industry professionals, ease of maintenance and repair, and useful life

requirements. Equal Product Proposals that are submitted less than seven (7) days before

the time specified for opening bids will not be considered. Failure to bid a designated material,

product, item, or service by specific brand or trade name when the Project Plans and Technical

Specifications specify it is necessary to match others in use by the City may render a bid non-

responsive. Any Equal Product Proposal that has not been submitted by the bidder in

accordance with the provisions of this section may render that bidder’s bid non-responsive.

11. Bid Award, Rejection or Waiver. In accordance with California Public Contract Code Section

20166, the City reserves the right to, in its discretion, reject any bids presented and re-

advertise the Project or accept any one of two or more bids that are the same and the lowest.

To the extent permitted by applicable laws and regulations, the City reserves the right to waive

any bid irregularities. In accordance with California Public Contract Code Section 20162 and

other applicable laws and regulations, if the City elects to award a contract for performance of

the Project, the contract will be awarded to the responsible bidder submitting a responsive bid

with the lowest total bid price for the base bid. All bids will remain valid for ninety (90) days

after bid opening. Except as permitted by law and subject to all applicable remedies, including

forfeiture of bidder’s security, bidders may not withdraw their bid during the ninety (90) day

period after the bid opening.

12. Contractor’s Duties. The Contractor selected by the City shall furnish all tools, equipment,

apparatus, facilities, services, labor, materials and skill necessary to perform and complete in

a good and workmanlike manner the construction of the Project, as shown in the contract

documents and in accordance with all applicable laws and regulations. The Contractor shall

complete the Project within the specified number of days following the project commencement

date, as specified in the Notice to Proceed that will be issued by the City.

13. Security Deposit In Lieu of Retention. In accordance with California Public Contract Code

Section 22300, except where prohibited by federal law or regulations, the successful bidder

may, by request and at their own expense, substitute securities in lieu of the amount withheld

by the City to ensure performance in accordance with the Contract Documents. Such

securities will also be subject to the terms of the Escrow Agreement for Security Deposits in

Lieu of Retention contained in Volume 1 of the bid package. Alternatively, the successful

bidder, by request and at their own expense, may have the City make payment of retentions

earned directly to an escrow agent pursuant to an escrow agreement approval by the City.

14. Prevailing Wage Requirement. The work contemplated by this contract is a public work

subject to prevailing wages under California Labor Code Section 1770 et. seq. The successful

bidder will be required to pay not less than the greater of the prevailing rate of per diem wages

as determined by the California Department of Industrial Relations or Federal Minimum Wage

Rates as determined by the United States Secretary of Labor in effect on the date the work is

performed.

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates, including the

per diem wages applicable to the work, and for holiday and overtime work, including employer

payments for health and welfare, pension, vacation, and similar purposes, in the County of

Alameda in which the work is to be done, have been determined by the Director of the

Department of Industrial Relations, State of California. These wages are set forth in the

General Prevailing Wage Rates for this project, available from the California Department of

Industrial Relations’ web site at https://www.dir.ca.gov/dlse. Future effective prevailing wage

rates which have been predetermined and are on file with the California Department of

Industrial Relations, are referenced but not printed in the general prevailing wage rates.

The Federal minimum wage rate requirements, as predetermined by the Secretary of Labor,

are set forth in the specifications issued for bidding purposes, referred to herein as Project Bid

Documents (Special Federal Provisions), and in copies of the specifications which may be

examined at the office described above where the project plans, special provisions, and

proposal forms may be seen. Addenda to modify the minimum wage rates, if necessary, will

be uploaded to the City’s website and issued to Project Bid Document plan holders of record.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335999All Other Miscellaneous Electrical Equipment and Component Manufacturing

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