Project Information

Bid Title

Trimble Maintain Implementation

Issuing Agency

Allegheny County Sanitary Authority

Location

Pennsylvania

Published Date

May 20, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

S-497

Original Source

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Project Description

Trimble Maintain Implementation

Project number : S-497

Description :
ALCOSAN is soliciting statements of qualifications from firms interested in providing professional services regarding Trimble Maintain Implementation.

Documents:

• RFQ - S-497
• RFQ- Letters S-497

Attachment Preview

ALLEGHENY COUNTY SANITARY AUTHORITY (ALCOSAN)

REQUEST FOR QUALIFICATIONS

for

PROFESSIONAL SERVICES

TRIMBLE UNITY MAINTAIN IMPLEMENTATION

PROJECT S-497

MAY 20, 2026

1.0 INTRODUCTION

The Allegheny County Sanitary Authority (“ALCOSAN”) is soliciting Letters of Interest

and Statements of Qualification (collectively, “Submittals”) from firms interested in

qualifying to provide Professional Services for the implementation of Trimble Unity

Maintain.

The selected firm shall provide comprehensive implementation services for Trimble

Unity Maintain, including requirements development, system configuration, asset

hierarchy and workflow setup, data migration, integration with ALCOSAN’s GIS and

adjacent systems, testing, training, and go‑live support. The implemented system shall

support ALCOSAN’s conveyance operations, maintenance, regulatory compliance,

performance monitoring, and long‑term capital improvement planning.

This document is intended to assist firms in preparing their Submittals for this project.

All Submittals that fail to conform to requirements set forth herein will not be considered

by ALCOSAN.

2.0 COMMUNICATIONS REGARDING THE REQUEST FOR QUALIFICATIONS

Questions and requests for clarification regarding this Request for Qualifications

(“RFQ”) must be directed, in writing, to:

Tawanda Stamps

Director of Procurement

Allegheny County Sanitary Authority

3300 Preble Avenue

Pittsburgh, PA 15233-1092

Email: Procurement@alcosan.org

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Please do not contact other ALCOSAN employees regarding this procurement; this

may result in your submittal being rejected. Responses to all general questions and

requests for clarification will be posted on ALCOSAN’s website. ALCOSAN will

provide, in writing, any clarifications, changes and/or other information deemed to be

necessary as addenda to this RFQ. ALCOSAN cannot guarantee responses to any

questions received after 2:00 p.m. June 3, 2026.

3.0 OBJECTIVE

ALCOSAN proposes to retain a highly qualified firm to provide the services described

herein. Firms and team members with significant experience in projects with similar

characteristics will be given prime consideration for this project. Those firms that

participate in this Request for Qualification (RFQ) process will be referred to as

“Proposers.” “Proposer” and its Subconsultants shall be referred to collectively as the

“Team.” The successful team shall be referred to as the Consultant.

4.0 SCOPE OF SERVICES

Project Name:

No.:

Existing Location:

Schedule:

Trimble Unity Maintain Implementation

Project S-497

3300 Preble Avenue, Pittsburgh, PA 15233

Begin January 2027 – end June 2029

The project aims to implement Trimble Unity Maintain, an enterprise asset management

(EAM) solution, to enhance maintenance operations, optimize asset performance, and

improve lifecycle management for ALCOSAN’s regional conveyance system. The

implementation will streamline and standardize maintenance workflows, support

consistent work order and inspection practices, ensure documentation aligned with

ALCOSAN’s Modified Consent Decree and permitting requirements, and improve

visibility into asset condition, performance, and risk.

The solution shall integrate with ArcGIS Enterprise as the authoritative system of record

for spatial asset data and shall avoid duplication of asset intelligence across systems.

Scope of Services

• Implement Trimble Unity Maintain for the regional conveyance system to centralize

maintenance activities, work management, and asset-related documentation.

• Interview key management and operational staff; review ALCOSAN’s asset

inventories, maintenance procedures, and operational protocols; and develop

implementation approach options for ALCOSAN’s review.

• Conduct workflow and process mapping to document current practices, identify gaps,

and design standardized maintenance, inspection, and work management processes

for the future system.

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• Define and document system boundaries, including clear delineation of

responsibilities between Unity Maintain and ArcGIS Enterprise (e.g., asset registry

vs. maintenance records), and establish a sustainable integration strategy.

• Perform data cleanup, normalization, and preparation to ensure accuracy, consistency,

and readiness for migration into the new system, including reconciliation of asset

identifiers across systems.

• Migrate asset data, maintenance histories, inspection records, and related information

from existing maintenance systems, inspection tools, and spreadsheets, ensuring

traceability and data integrity.

• Configure the system’s asset hierarchy (aligned to GIS where applicable), preventive

maintenance schedules, inspection templates, work order workflows, user roles,

permissions, and governance structures.

• Establish and implement a consistent asset identification strategy (e.g., unique

identifiers) to ensure alignment across Unity Maintain, GIS, and other enterprise

systems.

• Define and document long-term data governance and ownership responsibilities for

asset, maintenance, and inspection data, including roles, stewardship, and update

workflows.

• Improve and standardize inspection, preventive maintenance, corrective maintenance,

and emergency maintenance planning and execution processes.

• Configure and validate reports, dashboards, and analytics that support regulatory

compliance, operational performance monitoring, maintenance compliance tracking,

and capital improvement planning.

• Configure mobile field workflows using Trimble Unity Field, including offline

capabilities, inspection data capture, and work order execution.

• Conduct system testing, including configuration validation, workflow testing, data

verification, integration testing (particularly with ArcGIS), and user acceptance

testing to ensure a successful deployment.

• Ensure the system supports compliance with regulatory requirements, including

documentation, audit trails, and reporting obligations associated with ALCOSAN’s

Modified Consent Decree.

• Provide role-based training for administrators, supervisors, maintenance staff, and

field personnel, along with documentation and knowledge transfer to support long-

term system ownership.

• Support change-management and user-adoption activities to ensure a smooth

transition to Trimble Unity Maintain.

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The following is an outline of the anticipated project schedule based on the information

available at this time. The project schedule is subject to change. The official schedule

will be included in the contract for professional services.

Milestone

Issue Notice to Proceed

Implement Trimble Unity Maintain

Production Rollout

Full Rollout

Training and Close Out

Start

January 2027

January 2027

March 2028

October 2028

January 2029

End

March 2028

October 2028

May 2029

June 2029

5.0 EVALUATION OF QUALIFICATIONS SUBMITTALS/SELECTION PROCESS

The Consultant will be selected based upon the following process:

Shortlist: Once the deadline for the RFQ has lapsed, ALCOSAN’s Procurement Project

Team shall review, discuss and independently rank all Submittals. The Procurement

Project Team will evaluate Submittals based upon the following criteria:

• Relevant experience: Firm’s experience implementing Trimble Unity Maintain

for similar wastewater conveyance systems.

• Project understanding: Demonstrated approach for implementing full lifecycle

use of Trimble Unity Maintain (work orders, field operations, documentation, and

future planning).

• Technical approach: Experience integrating ESRI, Trimble Unity Maintain, and

ITpipes to support operation and maintenance of a wastewater conveyance

system.

• Proposed team: Resource capability and qualifications of assigned personnel.

• Schedule and budget: Ability to meet the project schedule and budget.

• MBE/WBE/SDV participation: Commitment to and level of minority-, women-,

and service-disabled-veteran-owned business participation.

Based upon the evaluations of the Submittals, the Procurement Committee will develop a

shortlist of firms which will be presented to the ALCOSAN Professional Services

Committee for approval. Only information provided in this Submittal regarding this RFQ

will count toward the firm’s score.

Request for Proposals: Shortlisted firms will be emailed a Request for Proposal

(“RFP”). Following proposal submission, Proposers may be interviewed by ALCOSAN’s

Project Procurement Team. The Project Procurement Team will evaluate Proposer’s

performance in the interview when evaluating the proposals.

All proposals will be individually evaluated utilizing criteria clearly set forth in the RFP.

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6.0 QUALIFICATIONS SUBMITTALS

Ten (10) hard copies of sealed Submittals and one (1) electronic copy (Flash Drive) are

required. Submittals sent via email will NOT be accepted. Submittals must be received

by the ALCOSAN Contracts Department (Administration Annex - Room 105) no later

than 2:00 p.m. on June 17, 2026. If you hand deliver the submittal, please allow time to

be processed by security. If the documents are sent via courier, it is Consultant’s

responsibility to ensure the documents have arrived on time.

Submittals should be addressed as follows:

STATEMENT OF QUALIFICATIONS FOR

TRIMBLE UNITY MAINTAIN IMPLEMENTATION

Project S497

Allegheny County Sanitary Authority

Office of Procurement

3300 Preble Avenue

Admin Annex, Room 105

Pittsburgh, PA 15233

Attention: Tawanda Stamps

Director of Procurement

Late and/or noncompliant Submittals will not be accepted for any reason. Submittals that

do not include requested information and/or do not follow the requested format will be

considered non-responsive. Non-responsive Submittals will not be evaluated. To enable

ALCOSAN to efficiently evaluate the Submittals, Proposers must strictly follow the

required format in preparing their Submittals.

Each hard copy of the Submittals shall be bound using GBC or other semi-permanent

binding to ensure that pages are not lost. Pages shall be no larger than standard letter size

8 ½” x 11” or folded to that dimension. Each section (as set forth below) shall be

separated by a tabbed divider. Elaborate covers, binding, dividers, and the like are not

required. Proposers are encouraged to submit on double-sided paper. Electronic copies

shall be submitted as a PDF document or other appropriate electronic document format

on a Flash Drive. E-mails will not be accepted.

Proposers shall use Standard Form 330, Part I for Tabbed Sections 1 and 2 for this

submittal. Part II of the SF 330 is not required.

Each Submittal shall be organized in the following order:

A. Outside Cover and/or First Page: Shall contain the name of the RFQ, the name

of the Proposer, a point-of-contact, contact information (telephone and email) and

the submittal date.

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