Project Information

Bid Title

Engineering Services - 2026 Fall Sidewalk Design

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Dec 30, 2025

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	26-001
Bid Title:	Engineering Services - 2026 Fall Sidewalk Design
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton is seeking proposals from a qualified professional engineering firm to prepare project plans and specifications for construction of new sidewalks at several various locations. Firms interested in submitting proposals shall provide a statement of qualification for all key personnel assigned to this project. The City desires completion of all project plans and specifications by June 2026 with the intent of releasing and awarding the project by July 2026. Publication Date/Time: 12/30/2025 12:00 AM Closing Date/Time: 1/28/2026 11:00 AM Related Documents: 26-001 Professional Engineering Services - 2026 Fall Sidewalk Design

Attachment Preview

Issue Date:

REQUEST FOR PROPOSAL #26-001

ENGINEERING SERVICES – 2026 FALL SIDEWALK DESIGN

December 30, 2025

Last Date for Questions:

No later than January 12, 2026, at 11:00 am (CST)

Due Date:

No later than January 28, 2026, at 11:00 am (CST)

Prevailing Wages:

Prevailing Wage Act (820 ILCS 130/1-12)

☐DOES APPLY

☒DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Fee Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

 Vendor Certification Form (Exhibit G)

 Vendor Information Reporting Form (Exhibit H)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement

• Vendor Information Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

RFP #26-001

ENGINEERING SERVICES – 2026 FALL SIDEWALK DESIGN

INTRODUCTION

The City of Wheaton is seeking proposals from a qualified professional engineering firm to

prepare project plans and specifications for construction of new sidewalks at several various

locations. Firms interested in submitting proposals shall provide a statement of qualification for

all key personnel assigned to this project. The City desires completion of all project plans and

specifications by June 2026 with the intent of releasing and awarding the project by July 2026.

BACKGROUND

The City Council recently adopted a policy to install sidewalks on at least one side of the street

on all streets in the City. Staff has identified areas in the City corporate limits which lack such

facilities at this time.

LOCATION

The areas for engineering services are listed below. A map is provided for general locations in

Exhibit A.

# Street

1 Bridle Lane

2 Martingale Road

3 Forest Avenue

4 Glencoe Street

5 North Path

6 Webster Avenue

7 Thomas Road

8 Prospect Street

9 Wood Street

10 Wood Street

11 Harwarden Street

12 Hawthorne

Boulevard

13 Fanchon Street

14 Purnell Street

15 N Carlton Avenue

16 Morse Street

17 Thomas Road

18 W Prairie Avenue

19 Circle Avenue

From

Washington Street

Driving Park Road

1410 Forest Ave

College Avenue

Cherry Street

Harrison Avenue

Stoddard Avenue

Hill Avenue

Hill Avenue

1520 Avery Avenue

Kellogg Place

Gary Avenue

To

Driving Park Road

Bridle Lane

Kingston Street

1006 Glencoe Street

President Street

University Place

Summit Street

422 Prospect Street

Avery Avenue

Harwarden Street

Williston Street

Morse Street

Approximate Length

(LF)

935

625

815

180

590

1,270

620

175

550

170

300

1,150

Hawthorne Boulevard

Hawthorne Boulevard

Hawthorne Boulevard

Hawthorne Boulevard

0N059 Purnell Street

West Street

Carlton Avenue

City Limits

City Limits

1322-1329 N Carlton

Avenue

End

Papworth Street

End

Carlton Avenue

1

Scope of Services

415

485

515

520

1,200

735

610

EXHIBIT A

RFP #26-001

ENGINEERING SERVICES – 2026 FALL SIDEWALK DESIGN

20 Coolidge Avenue President Street

Williston Street

610

21 Williston Street

1121 Elm Street

Coolidge Avenue

500

22 Chase Street

IL 38

Pershing Ave

130

23 Campbell Court

End

Campbell Avenue

110

24 Belleau Woods Drive McCormick Place

2160 Belleau Woods

145

Drive

25 Bates Street

Manchester Road

161 & 180 Bates

300

Street

26 Lincoln Avenue* End

915 Lincoln Avenue

345

* Sidewalk for Lincoln Avenue (End to 915 Lincoln Avenue) shall be installed on either side

of the bridge – not through it.

- All sidewalks installed on cul-de-sacs only need to go to the bulb, not around it.

- To provide a conservative estimate, the shown lengths of sidewalk may be larger

than needed due to possibly having existing sidewalk on one side of the street that

can be connected to.

- All sidewalks must connect to the existing sidewalk network.

- Sidewalk connections should be reviewed to determine any possible removal and

replacement of existing sidewalk in deteriorating condition.

SCOPE OF SERVICES

The following scope of services will be considered for development of project plans and

specifications.

• Topographic Survey

a. Utilizing available horizontal control and GPS survey equipment, conduct a field

ground survey to measure and obtain certain planimetric features within the entire

right-of-way. Prepare a full right-of-way topographic survey which will include the

following content requirements identified below:

i. Vertical elements (trees, hydrants, utility poles, light poles, etc.) should be shot

with survey equipment on the street side of the item for uniformity and ease of

plan design.

ii. Topographic and planimetric information such as pavement, existing sidewalks,

driveways, ditch lines, side yard swales, fence lines, traffic signals, and existing

structures.

iii. Elevations obtained at regular intervals.

iv. Adequate survey shots shall be taken outside of the right-of-way limits to prove

flow direction.

2

Scope of Services

EXHIBIT A

RFP #26-001

ENGINEERING SERVICES – 2026 FALL SIDEWALK DESIGN

b. Locate right-of-way iron pipes or monuments.

• Attend a kick-off meeting with City staff.

• Verify no adverse impact related to drainage following installation of sidewalk.

• Prepare final engineering plans and specifications for bidding. Specifications shall

incorporate the City’s details relative to the work to be completed.

• Prepare an engineer’s estimate of probable cost by individual street location.

• Provide advertising support to local residents regarding the project.

• Fill out and provide documents to fulfill IDOT MFT requirements.

ADDITIONAL SCOPE OF SERVICES

The following scope of services will include but may not be limited to the following tasks related

to permitting with outside agencies.

• Structural design- The potential may exist to design retaining walls to meet current ADA

requirements. This may require structural design to ensure the stability of the wall.

• Permitting requirements from DuPage County DOT, DuPage County DEC, IDOT and other

governmental agencies will require attending meetings with County staff and the City for

application of permits. This will apply for roadways in special managed areas or abutting

County or State right-of-way.

• This project will be associated with IDOT MFT funding. It is expected that the design and

specifications will follow the Bureau of Local Roads and Streets manual for sidewalk

design and installation.

DELIVERABLES

• Submit preliminary plans solely showing intended side of the street and draft path of

proposed sidewalk. Reasons should be provided as to why one side of the street was

chosen over the other. These preliminary plans will be reviewed by City staff before

moving forward with design.

• Submit plans for staff review at 75%, 90% and 100% completion. There will be a span of

1 month between 90% and 100% completion due to the City sending out plans to

residents for notification and information.

3

Scope of Services

EXHIBIT A

RFP #26-001

ENGINEERING SERVICES – 2026 FALL SIDEWALK DESIGN

• 90% plans should have proposed sidewalk elevations and labels and/or a legend showing

removal and replacement of driveways, removal of trees, removal of landscape areas, etc.

as to clearly convey information to residents for notification. Note that trees can be

removed, however, the City prioritizes the preservation of deciduous parkway trees and

would prefer to redirect the sidewalk around these trees when possible.

• Completed IDOT MFT documents and forms.

• Submit AutoCAD DWG files, control points and points files in an Excel format, layout

documents for the construction contractor, and word documents upon completion of

plans and specifications.

COMPENSATION

• Fees for design engineering services will be based on a cost plus not to exceed basis using

an hourly rate times direct staff cost. Direct costs will be charged at the actual rate

incurred with no markup. A summary of anticipated hours and fees must be included in

the proposal.

EVALUATION OF PROPOSALS

Responses will be reviewed by City staff. The firm to be recommended for the award will be the

one whose proposal is determined to be the most advantageous to the City.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski

at asperkowski@wheaton.il.us no later than January 12, 2026, 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this request for proposal will be issued via a

written addendum and published on the City’s website and on DemandStar. Each Vendor shall

acknowledge receipt of any addenda on the Bid Form-Stipulated Sum. Each Vendor, by

acknowledging receipt of any addenda, is responsible for the content of the addenda and any

changes to the bid. Failure to acknowledge issued addenda may cause the bid submittal to be

rejected.

Submission Instructions

Sealed proposals, clearly marked "Engineering Services – 2026 Fall Sidewalk Design" must be

submitted to the following address no later than January 28, 2026, at 11:00 am (CST).

4

Scope of Services

Commodity Codes

• NAICS 541330Engineering Services

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