Project Information

Bid Title

Public Defense Services Evaluation

Issuing Agency

City of Redmond

Location

Washington

Published Date

Feb 14, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 10891-26

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 10891-26
Bid Title:	Public Defense Services Evaluation
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit Proposal Docusign Proposal Submittal Instructions The City of Redmond is soliciting proposals from qualified consultants to evaluate its public defense services. The City is interested in contracting with a qualified consultant to evaluate its public defense services to ensure that its public defense system meets constitutional requirements, aligns with best practices, and reflects the City’s commitment to equitable and effective justice. Questions Due by 02/20/2026 at 2:00 PM (PST) Questions can be submitted to Katia Matuzova at kimatuzova@redmond.gov For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 2/12/2026 2:00 PM Closing Date/Time: 2/27/2026 2:00 PM Contact Person: Katia Matuzova Sr. Purchasing Agent Email: kimatuzova@redmond.gov Tel: 425-556-2250 Related Documents: RFP 10891-26 Public Defense Services Evaluation RFP 10891-26 Attachment A, Scope of Work RFP 10891-26 Attachement B, Consulting Services Agreement

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10891-26

Request for Proposals

Public Defense Services Evaluation

The City is soliciting proposals from qualified consultants to evaluate its public defense services.

Posting Date: February 12, 2026

Questions Due: February 20, 2026 at 2:00PM (PST)

Proposals Due: February 27, 2026 at 2:00PM (PST)

The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above

referenced Request for Proposals (RFP).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has

about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000

jobs.

The King County District Court provides municipal court services on behalf of the City of Redmond through

an interlocal agreement. The City maintains a primary contract for public defense services with the law firm

Stein, Lotzkar and Starr. In addition, the City maintains a roster of conflict attorneys. The City applied for

and received a grant through Washington State Office of Public Defense for Public Improvement Funds

(RCW 10.101.070) to improve the quality of legal representation directly received by indigent defendants.

The City of Redmond is interested in contracting with a qualified consultant to evaluate its public defense

services to ensure that its public defense system meets constitutional requirements, aligns with best

practices, and reflects the City’s commitment to equitable and effective justice.

RFP 10891-26 – Public Defense Services Evaluation

Page 1 of 8

Scope of Work

Consultant will evaluate City of Redmond public defense services. The complete Scope of Work for this

project is included as Attachment A.

Subconsultants:

The City will not allow subconsultants of any kind to be performed on this work.

Budget Estimate

The total budget for this scope of work is up to $45,000.

Term

The City intends to enter into an agreement from March 2026 – June 2027 with no option for renewal.

Proposed Timeline

The following table outlines the anticipated schedule for this RFP process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

RFP Announced

Proposals Due

Evaluation of Proposals

Interviews (optional at City discretion)

Consultant Selected

Contract Negotiation

Main Task Order Timeframe

Date

February 12, 2026

February 27, 2026 2:00 PM (PST)

March 4, 2026

Early March

Early March

March

March 2026 – June 2027

Proposal Due Date/Time

2:00PM (local time) on Wednesday, February 27, 2026. The City must receive proposals no later than

said date and time.

Proposal Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this RFP on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted proposals no later than said date and time.

Responses received after such time will be returned unopened. By submitting a proposal, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Response Requirements & Format

RFP 10891-26 – Public Defense Services Evaluation

Page 2 of 8

All costs for developing a response to this RFP are the obligation of the respondent and are not

chargeable to the City. The respondent must bear all costs associated with the preparation of the

submittal and of any oral presentation requested by the City. All responses and accompanying

documentation will become property of the City and will not be returned. Proposals may be withdrawn at

any time prior to the published close date, provided notification is received in writing to the below listed

City agent(s). Proposals cannot be withdrawn after the published close date.

Proposals must include all information requested and meet all specifications and requirements outlined

in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal

may be judged as non-responsive. A committee will evaluate the submitted proposals. During the

evaluation process, the City reserves the right to request additional information or clarification from firms

responding to this RFP.

A complete response will include:

1) Cover letter stating:

a. Brief overview of firm

b. Reason for interest

c. List of services offered by firm, in accordance with the scope of work

d. Firm’s point-of-contact name, position and contact information

2) Qualifications – Please include consultant resume and relevant experience. Please include

Professional Registration or Licensure in the State of Washington, where appropriate. Consultant

should be an attorney with significant experience providing public defense representation.

3) Work Samples – Provide samples of documents you have produced that are similar to the

documents your firm would provide under this contract, including reports or summaries (if

available).

4) Proposed Approach – Explain your proposed approach and methodology for completing the scope

of work.

5) Project Schedule – Include a proposed timeline for completion of each deliverable, as identified in

the Scope of Work.

6) Cost – Provide a price estimate for the tasks identified in the Scope of Work.

7) References – Include a list of references (with contact name and telephone number) of at least three

(3) projects completed within last three (3) years. The City reserves the right to contact references

without prior notification.

RFP 10891-26 – Public Defense Services Evaluation

Page 3 of 8

8) Business name – proposals must be made in the official name of the firm or individual under which

business is conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal. A corporation must indicate place and date of incorporation.

9) Business license – provide a statement to the effect that you understand and agree to obtain a City of

Redmond business license as a requirement for performing these services. If your place of business

is not located within the city limits, but you or your agents will be physically coming into the city to

conduct business, call on clients, or provide services, you will need a Redmond business license. A

city business license application can be found at: http://www.redmond.gov/BusinessLicense.

Selection and Award

All interested parties are requested to provide a response containing all required elements herein to the

City by the deadline given. A selection committee will review and evaluate all proposals, with the intention

of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value

(receives the highest score, as determined by the evaluation criteria listed below). If the selection

committee so chooses, respondents may be invited for an interview to supplement their submission.

Evaluation Criteria

Relevant Project Experience and Expertise – Demonstrate experience

evaluating public defense systems or indigent defense programs.

Demonstrate expertise in criminal justice, public defense standards, or

legal system performance evaluation.

Project Approach – Demonstrate quality and clarity of proposed

approach for completing the scope of work.

Project Understanding - Demonstrate understanding of public defense

systems. Familiarity with Washington State indigent defense

requirements (preferred).

Proposed Cost - Unless noted otherwise, cost will be evaluated by

using the formula: (Lowest Bid/Bid Evaluated) x total points available for

scoring.

Capacity - Demonstrate capacity to complete the project within the

desired timeline

TOTAL

Weight

30

25

25

10

10

100 pts

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Quality of previous performance

• Ability to meet contract deadlines

RFP 10891-26 – Public Defense Services Evaluation

Page 4 of 8

• Staff availability for the project

• Responsiveness to solicitation requirements

• Strength and stability of the firm

The City reserves the right to reject any or all proposals and to waive any irregularities or information in the

evaluation process. The final decision is at the City’s sole discretion and respondents to this request have

no appeal rights or procedures guaranteed to them.

The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the

determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to

limit the period of contract development to thirty (30) days, after which time project award may be

rescinded. The City has the option not to award a contract at the end of this process.

Terms and Conditions

The City reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw the RFP

at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the

agreement are outlined in this solicitation and include the following documents, which are incorporated

herein by this reference:

• RFP 10891-26

• Attachment A, Scope of Work

• Attachment B, Consulting Services Agreement (boilerplate)

Contracting notice:

Upon selection of Consultant, the City intends to enter into an agreement using its standard Consulting

Services Agreement which shall be used to secure these services. A copy of this document is attached, as

Attachment B and will be the governing document. No changes or deviations from the terms set forth in this

document are permitted without the prior approval of the City.

Performance Criteria

Consultant shall perform in accordance with the terms and conditions as stated herein and in accordance

with the highest standards and commercial practices. Charges of poor performance/service against the

Consultant shall be documented by the City and submitted to the Consultant for corrective action.

Continued poor performance shall be deemed a breach of City requirements and shall be the cause for

immediate termination of services.

Proposed Personnel

Consultant agrees to provide all professional staff necessary to perform the scope of work, including key

individuals named in Consultant's proposal. These key personnel shall remain assigned for the duration of

the contract, unless otherwise agreed to in writing by the City. In the event Consultant proposes to

substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and

experience as required to successfully perform such duties. The City shall have the sole right to determine

RFP 10891-26 – Public Defense Services Evaluation

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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