Project Information

Bid Title

BUCKHORN RD: M.P. 1.6 TO LOWER BRIDGE WAY

Issuing Agency

County of Deschutes

Location

Oregon

Published Date

Dec 9, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid/RFP Due Date:

Friday, January 16, 2026 - 2:00pm

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Reference Number:

W66161

DESCHUTES COUNTY, OREGON
ROAD DEPARTMENT

REQUEST FOR PROPOSAL

BUCKHORN RD: M.P. 1.6 TO NW LOWER BRIDGE WAY

Deschutes County Road Department is requesting proposals for services from a qualified team of engineering professionals to provide engineering design services for the Buckhorn Rd: M.P. 1.6 to NW Lower Bridge Way project. The total Project cost, including engineering and construction, is estimated to be $4,280,000.

RFP packets are available on the Deschutes County website at: https://www.deschutescounty.gov/rfps . Consultants intending to submit proposals must register on-line when retrieving the RFP packet.

The consultant selection process will be carried out according to ORS 279C.110 and Deschutes County Code. Submittals are due by 2:00 PM on January 16, 2026.

Inquiries pertaining to the RFP shall be directed to Blaine Wruck, Sr. Transportation Engineer, in writing at Blaine.Wruck@deschutescounty.gov .

PUBLISHED:

DAILY JOURNAL OF COMMERCE: December 8, 2025

Please see the attached documents for more information.

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Supporting Documents

RFP - Buckhorn Rd: M.P. 1.6 to NW Lower Bridge Way (2 MB)

Plan Holder List 12/09/2025 (90 KB)

Attachment Preview

REQUEST FOR PROPOSALS

ENGINEERING CONSULTANT SERVICES

BUCKHORN RD:

M.P. 1.6 TO NW LOWER BRIDGE WAY

PROPOSALS DUE: JANUARY 16, 2026, 2:00 PM PST

61150 SE 27TH STREET

BEND, OREGON 97702

PHONE: (541) 388-6581

FAX: (541) 388-2719

WEB: www.deschutescounty.gov/road

DESCHUTES COUNTY, OREGON

ROAD DEPARTMENT

REQUEST FOR PROPOSALS

ENGINEERING CONSULTANT SERVICES

BUCKHORN RD: M.P. 1.6 TO NW LOWER BRIDGE WAY

Deschutes County Road Department is requesting proposals for services from a qualified

team of engineering professionals to provide engineering design services for the

Buckhorn Rd: M.P. 1.6 to NW Lower Bridge Way project. The total Project cost, including

engineering and construction, is estimated to be $4,280,000.

RFP packets are available on the Deschutes County website at:

https://www.deschutescounty.gov/rfps. Consultants intending to submit proposals must

register on-line when retrieving the RFP packet.

The consultant selection process will be carried out according to ORS 279C.110 and

Deschutes County Code. Submittals are due by 2:00 PM on January 16, 2026.

Inquiries pertaining to the RFP shall be directed to Blaine Wruck, Sr. Transportation

Engineer, in writing at Blaine.Wruck@deschutescounty.gov.

PUBLISHED:

DAILY JOURNAL OF COMMERCE: December 8, 2025

Page 2 of 9

SECTION 1: STATEMENT OF PROJECT

Introduction

Buckhorn Rd is a north-south collector roadway located west of the City of Redmond, Oregon. The roadway

connects rural communities between Terrebonne and Sisters to OR Highway 126 (OR 126), as well as

provides access to recreational opportunities on public lands within the area. Buckhorn Rd has an estimated

Average Daily Traffic (ADT) of 303 vehicles per day (2021). The Project location is indicated on Figure 1,

which is attached hereto.

Within the project limits, the roadway is presently surfaced with crushed rock and has a variable width

ranging from 22 to 26 feet. The roadway has historically been maintained by motor grading and dust

abatement. In its present condition, the road also does not meet County minimum standards for a collector

roadway. The Buckhorn Rd: M.P. 1.6 to NW Lower Bridge Way improvement project has been identified in

the County’s 2020-2040 Transportation System Plan (TSP) as a Medium-Priority project (Project F-2), and

is part of a two-phase project to improve the entirety of Buckhorn Rd between OR 126 and NW Lower

Bridge Way. The first phase, between OR 126 and M.P. 1.6, is approved for funding under the Federal

Lands Access Program (FLAP) discretionary grant program, and will be delivered separately by Western

Federal Lands Highway Division (WFLHD).

Improvements to Buckhorn Rd will generally include modernizing the roadway to County collector roadway

standards by constructing a 28-foot asphaltic concrete roadway to accommodate shoulder bikeways with

two-foot aggregate shoulders. Other improvements such as new signage, pavement markings and roadside

barrier will also be included. It is anticipated that rock slope stabilization and/or retaining walls will be

required to accommodate the proposed roadway cross-section along certain segments of Buckhorn Rd

within the project limits.

Deschutes County Road Department (“Department”) has obligated $4,280,000 in County funds for the

Buckhorn Rd: M.P. 1.6 to NW Lower Bridge Way roadway improvement project in the Department’s 2026-

2030 Capital Improvement Plan (CIP) with the goal of completing construction of the project by December

31, 2027.

The Department seeks the services of a qualified engineering consultant team (“Consultant”) to provide

preliminary engineering services, including design and surveying. Specifically, work will consist of the

Consultant delivering Public Improvement construction plans and specifications in addition to the following

services:

1. Surveying Services - The Consultant shall provide all labor, equipment and materials to prepare

mapping and complete the design of all elements of the project. The Consultant shall:

a. Perform research of existing records

b. Establish a horizontal control network

c. Establish a vertical control network

d. Conduct a topographic survey

e. In coordination with the County Surveyor:

i. Recover and tie monuments of record

ii. Resolve road centerline alignments and road rights-of-way

iii. Prepare and file a Recovery and Retracement Survey Map

iv. Prepare the right-of-way base map

2. Design Engineering Services - The Consultant shall provide all labor, equipment and materials for

the development of engineered Public Improvement Plans. The Consultant shall:

a. Prepare a geotechnical design report that will include:

i. Feasibility analysis of retaining walls/rock slope excavation & stabilization required

to construct a new roadway prism within the existing right-of-way, based on

geotechnical site characterization.

ii. Retaining wall and/or rock slope stabilization design alternatives.

iii. Planning level cost estimates for each design alternative.

Page 3 of 9

iv. Findings and recommendations for a preferred design alternative based on cost,

constructability and right-of-way constraints.

v. Feasibility of salvaging existing roadbed materials within the new roadway prism.

b. Utilizing AASHTO, ODOT, MUTCD, and other applicable industry standards and best

practices, produce road improvement plans for the selected improvements, including 30%,

90% and 100% plan sets for the preferred alternative, and refined construction cost

estimates with each submittal.

i. Note: Design of roadway and appurtenant features shall be based on most current

adopted guidance, in conjunction with applicable local or state supplements.

c. Design storm water runoff control and treatment per the Central Oregon Storm Water

Manual. Identify necessary improvements to existing storm water facilities, if present.

d. Develop temporary traffic control plans for the construction phase of the project.

e. Prepare Project special provisions in reference to the latest edition of the Oregon Standard

Specifications for Construction. The County shall provide template documents in Microsoft

Word format to assist in the preparation of the Special Provisions.

f. Provide an engineer’s construction cost estimate and complete bid schedule for the project.

g. Provide appropriate construction period services necessary to answer all project-related

questions as well as review contractor requests for information (RFIs) and submittals, as

needed.

h. Determine if there will be any utility design and relocation required as part of the project,

including, but not limited to, underground and overhead power and communication line

relocation, canal piping, and any other utilities that fall within the project limits. Coordinate

relocated and new utility alignments within the Plans and Special Provisions as necessary.

i. Prepare a Design Technical Memorandum to document criteria used for engineering

design. This may include justification for any necessary deviation from criteria set forth by

state or federal engineering design standards (e.g. ODOT, AASHTO, MUTCD, etc.) or by

Deschutes County Code. The County anticipates that design exceptions may be required

based on site-specific constraints.

j. Note:

i. Road and other project components shall generally be designed to current

AASHTO and Deschutes County standards and specifications.

ii. Contract Documents shall incorporate the most current Oregon Standard

Specifications for Construction anticipated at the time of bidding and applicable

Deschutes County and ODOT standards.

3. Construction Engineering Services - The Consultant shall provide all labor, equipment and

materials to provide appropriate construction period services necessary to answer all project

related questions as well as review the contractor’s product submittals.

General Specifications and Expectations

1. Pre-Design: Consultant and appropriate subconsultants shall attend pre-design meeting with the

County to finalize a specific scope of work for the project to finalize a contract with the County for

design services.

2. Construction Plans: Prepare construction drawings for the above-defined scope of work. Drawings

shall be complete and correct working drawings and shall be in conformance with current

Deschutes County Standards and Specifications and other applicable industry standards.

a. The Consultant shall coordinate with utilities such as irrigation, power, natural gas, phone

and cable and incorporate relocation designs from each respective utility company into

construction drawings as required.

b. The drawings will be prepared by obtaining existing system information from the County

and by field surveying to show existing features. Horizontal and vertical control shall be

based on the Central Oregon Coordinate System. Drawings will show physical features,

and will include legal boundaries, tax lots, and identifying tax lot information.

c. The intent of the drawings is to provide detailed information for construction by a contractor

selected through the competitive bidding process by Deschutes County.

Page 4 of 9

3. Special Provisions: Prepare technical specifications.

a. The County will provide the Consultant with boiler-plate specifications (in Microsoft Word

format) from a typical project for use in this Project.

b. Technical specifications will include, but are not limited to, general and special

requirements, material and testing requirements, special construction instructions, project

closeout and cleanup, surveying (construction staking), construction and other

specifications as necessary.

4. Plan Review: Submit draft and final drawings with specifications to the Deschutes County Road

Department and other impacted utilities, if necessary, for review. County will pay for any applicable

design review fees. Consultant will contact and coordinate with each agency to expedite the review

process. It is expected that the selected Consultant would meet with County staff and other

agencies on a regular basis to review progress and refine draft design concepts.

5. Final Plans: Prepare final drawings and specifications by revising draft versions as necessary from

review comments. Provide an illustrative single page (11 x 17) exhibit drawing of the final layout

for use in public meetings and presentations.

6. Contract Documents: Provide Contract/Bid Documents (drawings and specifications) to the

Deschutes County Road Department for use during bidding. The final documents will include bid

quantities in the proposal based on take-offs from the design drawings. Provide an electronic

printer-ready (pdf) set of final plans in 11 x 17 sheet size in vector format, as well as a supplemental

roadway cross-section exhibits at 50-foot intervals for use during construction.

7. Control: Provide survey control data consisting of traverse control points with known X, Y, and Z

coordinates. The points shall be 5/8-inch rebar with horizontal and vertical information and shown

on the construction drawings. This information is to be used for construction and shall be located

sufficiently out of the proposed construction zone, yet readily available to the Contractor and the

Surveyor providing construction staking.

8. 3D Elevation Model: Provide digital three-dimensional elevation models of existing ground and

proposed improvements in LandXML or similar format.

9. Project Budget: The project currently has a budget of $4,280,000 for preliminary engineering, right

of way, and construction.

10. Design Timeline: The Road Department will require up to fifteen (15) business days to review draft

design submittals. It is anticipated that the consultant will meet with the County to provide progress

reports and address design issues on a periodic basis (monthly) throughout the design process.

The consultant should plan for a meeting with County representatives up to eight (8) times during

the development and approval process of the plans, including but not limited to:

a. Initial project meeting with appropriate attendees;

b. 30% completion review meeting;

c. 90% review meeting, prior to final submittal; and

d. Pre-construction meeting

SECTION 2: PROPOSAL PREPARATION, SCHEDULE, CRITERIA AND REVIEW

There will be no mandatory pre-proposal meeting. All questions shall be made in writing via email to Blaine

Wruck, Sr. Transportation Engineer (blaine.wruck@deschtuescounty.gov) by 2:00 p.m. PST on January

2, 2025. Faxed requests for information will not be accepted. Responses to questions will be made in

writing as soon as practical and no later than January 9, 2026.

Page 5 of 9

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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