RFP WCSD Nutrition 2026 Elementary Service Units

Project Information

Bid Title
RFP WCSD Nutrition 2026 Elementary Service Units
Issuing Agency
State Government of Iowa
Location
Iowa
Published Date
May 20, 2026
Closing Date
Jun 3, 2026
Government Level
State & Local
Status
Closed
Ref. #
RFP WCSD Nutrition 2026 Elementary Service Units
Original Source
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Bid Documents
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Project Description
Bid Information
Bid Number

RFP WCSD Nutrition 2026 Elementary Service Units

Solicitation

RFP WCSD Nutrition 2026 Elementary Service Units

Solicitation Type

Request for Proposals

County

Iowa
Description
Description

Waukee Nutrition Services Department is seeking quotes for elementary service units as specified or equivalent.

Specification sheets are attached. All items must be itemized based on specifications on the bid document.

Bid release date: Monday, May 18, 2026

Bids due Wednesday, June 3, 2026 @ 9 am

Bids must be emailed to Amy A’Hearn (aahearn@waukeeschools.org)

No formal bid opening will take place.

Intent to award will be released by Friday, June 5, 2026 with final approval at Waukee CSD Board meeting on Monday, June 8, 2026.

All bidders will be notified of the final award no later than Wednesday, June 10, 2026.

Direct all questions concerning the bid to Amy A’Hearn, Director Nutrition Services, 515-987-2719, aahearn@waukeeschools.org
Agency Information
Number

68220000

Name

School - Waukee CSD

Address 1

560 SE University Ave.

Address 2

City/State/Zip

Waukee, IA 50263
Contact Information
Contact Name

Julie Janssen

Contact Title

Purchasing Specialist


Contact Phone Number

(515) 987-5161

Contact Phone Extension

Contact Other Number

Contact Fax Number
Valid Dates
From

5/20/2026 4:00:00 PM

Until

6/3/2026 9:00:00 AM
Documents/Attachments
Attachment Preview
Waukee Nutrition Services Request for Proposal
Elementary Service units
Waukee Nutrition Services Department is seeking quotes for elementary service units as specified or
equivalent. Terms, conditions and specifications are listed below.
Bid terms & conditions:
1.​ Specification sheets are attached. All items must be itemized based on specifications on the bid
document.
a.​ Please organize pricing per building and include a total overall price.
b.​ Note that sneeze guards are coming from a separate Vendor and must be purchased and
supplied to Randell for installation from the awarded Vendor.
c.​ Warranty- Randell has offered a 3 year parts/labor and 5 year warranty on all pieces of
equipment. The extended warranties are at no additional charge. Please contact Denny
Berryhill,VP of Sales at Electrolux for additional information.
2.​ All items will be delivered to the site, uncrated and put in place by the awarded bidder.
3.​ Include with bid proposal:
a.​ Company price quote
b.​ Attachment A: Suspension & Debarment Certification
c.​ Attachment B: Assurance of Civil Rights Compliance
d.​ Attachment C: Assurance of Non-Collusion
e.​ Attachment D: Certification Regarding Lobbying
4.​ Evaluation criteria
a.​ The bid will be awarded based on all or nothing/bottom line bid.
b.​ Vendor must be able to meet the delivery requirements
5.​ Invoices requirements:
a.​ Each piece should be itemized on the invoice
b.​ Total per building plus overall total bid.
c.​ Provided via email upon delivery of products (or just before) so quantities can be verified.
6.​ Delivery
a.​ The awarded vendor must be able to deliver, uncrate, inspect equipment and put it in
place.
b.​ Delivery cannot be before 7/1/25.
c.​ There will be NO removal of old equipment
d.​ Delivery must be scheduled at least 1 week in advance.
7.​ Bid release date: Monday, May 18, 2026
8.​ Bids due Wednesday, June 3, 2026 @ 9 am
9.​ Bids must be emailed to Amy A’Hearn (aahearn@waukeeschools.org)
10.​No formal bid opening will take place.
11.​Intent to award will be released by Friday, June 5, 2026 with final approval at Waukee CSD Board
meeting on Monday, June 8, 2026.
12.​All bidders will be notified of the final award no later than Wednesday, June 10, 2026.
13.​Direct all questions concerning the bid to Amy A’Hearn, Director Nutrition Services,
515-987-2719, aahearn@waukeeschools.org
IFB Clarification process
The SFA reserves the right to contact a vendor for the purpose of clarifying price/package
information to ensure mutual understanding. The SFA will not consider information if the
information materially changes the IFB the Vendor submitted to the SFA. Failure to comply with
requests for additional information may result in rejection of the IFB as non-responsive.
Vendor Disqualification
Issuance of this IFB in no way constitutes a commitment by the SFA to award any contract or
agreement. The SFA reserves the right to accept or reject any part of any IFB and to accept or
reject any and all IFBs without penalty. This IFB is designed to provide the vendor with the
information necessary to prepare a competitive bid. It is not intended to be comprehensive and
each vendor is responsible for determining the factors necessary for submission of a
comprehensive bid. An IFB may be rejected for various reasons, including but not limited to any
of the following reasons:
●​ The vendor fails to deliver the bid by the due date and time.
●​ The vendor fails to comply with requests for additional information for clarification
purposes, or for request for documents and references within the time specified.
●​ The vendor presents information requested by this IFB in a format that is inconsistent with
the instructions of this IFB.
●​ The vendor response limits the rights of the SFA.
●​ The vendor response materially changes the service requirements.
●​ The vendor states a service requirement cannot be met.
●​ The vendor fails to include information necessary to substantiate that it will be able to
meet a product or service requirement. A response of “will comply” or merely repeating
the requirement is not sufficient. Responses must indicate present capability;
representations that future developments will satisfy the requirement are not sufficient.
●​ The vendor rejects in whole or in part the Terms and Conditions of this IFB.
●​ Modifications, additions or changes to the Terms and Conditions of this IFB.
●​ The vendor submits bid with missing or inaccurate pricing information may be ineligible for
evaluation and selection for an awarded contract.
●​ Erasure or the use of typewriter correction fluid on the IFB is not acceptable. Prior to
submission of the IFB, errors may be crossed out, corrections entered and initialed by the
vendor authorized contact.
●​ The vendor initiates unauthorized contact regarding the IFB with the SFA or
employees/agents of the SFA.
●​ The vendor fails to include any signature, certification, authorization, stipulation,
disclosure, guarantee or other item requested in this IFB.
●​ The vendor fails to disclose any matters that might be conflict of interest, real or apparent
shall constitute a material breach of the contract.
Regulations
All vendors submitting a IFB, agree to comply with all required contract provisions identified in
program regulations for programs operated (7 CFR Parts 210, 215, 220, 225, 226, as applicable),
USDA Foods (7 CFR Part 250), and Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (2 CFR Part 200), respectively.
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Business Ethics
The vendor must have a satisfactory record of performances, and must not have been notified
by any local, state, or federal agency with competent jurisdiction that vendor’s standing in any
matters whatsoever would preclude it from participating in a contract. The vendor shall provide
information on any litigation, arbitration, mediation, administrative proceeding, investigation, or
like matter, related to their business activities in which they are currently a party to or in which
they were a party within last four (4) years.
The vendor shall comply with any reasonable requests for information.
The vendor shall not include, without prior approval; the SFA’s name in a published list of
customers.
The vendor agrees not to publish or cite in any form any comments or quotes from the SFA
without prior approval.
The vendor agrees not to refer to the contract award in commercial advertising in such manner
as to state or imply that the vendor products or services provided are in any way endorsed or
preferred by the SFA.
The vendor must note any and or matters that might constitute a conflict of interest, real or
apparent.
Equal Employment Opportunity
The vendor shall comply with the Executive Order 11246, “Equal Employment Opportunity”, as
amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal
Employment Opportunity,” and implementing regulations at 41 CFR part 60,” Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
To comply, the vendor will:
i.​
Provide equal opportunity to all qualified persons, to prohibit discrimination in
employment on the basis of race, color, religion, sex or national origin.
ii.​
Will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin.
iii.​
That the applicants are employed and treated fairly during employment, which shall
include, but is not limited to the following: upgrading, demotion, or transfer; recruitment,
layoff or termination, rates of pay or other forms of compensation; and selection for
training.
By submitting a response, the vendor has agreed to affirmatively cooperate in the
implementation of the policy and provisions of Executive Order 11246, Executive Order 11375,
and 40 CFR part 60.
Targeted Small Business Certification
Vendors owned, operated, and managed by women, minority persons, and individuals with
disabilities or service-connected disabled veterans are encouraged to respond to the solicitation.
Please attach a copy of the Targeted Small Business (TSB) certification issued by the Iowa
Department of Economic Development. If the business is not TSB-certified in Iowa, then business
must provide documentation to meet the following minimum requirements:
●​ Be located in the State of Iowa;
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●​ Be operated for a profit;
●​ Have a gross income of less than $4.0 million computed as an average of the preceding
three fiscal years, and
●​ Be owned, operated, and actively managed by a female, a minority person, and a person
with disability or a service-connected disabled veteran.
Clean Air Act (42 U.S.C 7401-7671q) and the Federal Water Pollution Control Act (33 U.S.C
1251-1387)
The vendor is required to comply with all applicable standards, orders, or regulations issued
pursuant to the Clean Air Act 42 U.S.C. 7401-7671q and the Federal Water Pollution Control Act
as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding
agency and the Regional Office of the Environmental Protection Agency (EPA).
Energy Policy and Conservation Act (42 U.S.C. 6201)
The vendor agrees to comply with all mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with the
Energy Policy and Conservation Act.
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
The vendor agrees to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of
Labor Regulations (29 CFR Part 5).
Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation,
all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include
a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance
with the statute, contractors must be required to pay wages to laborers and mechanics at a rate
not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor. In addition, contractors must be required to pay wages not less than once a week. The
non-Federal entity must place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity must report
all suspected or reported violations to the Federal awarding agency. The contracts must also
include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or subrecipient must be
prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise
entitled. The non-Federal entity must report all suspected or reported violations to the Federal
awarding agency.
Insurance
The vendor awarded the contract shall maintain all necessary and proper insurance for the
duration of the work to be performed including Comprehensive General Liability Insurance,
Property Damage Insurance, Workers’ Compensation Insurance, Employer’s Liability Insurance,
and Automobile Liability Insurance. Should any required insurance be cancelled before the
expiration date, the issuing company will mail 30-days written notice to the SFA. The awarded
vendor shall meet the statutory requirements of the State of Iowa for workers’ compensation
coverage and employer’s liability insurance.
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Rebates
​
Any and all product rebates will be passed on to the purchaser in the form of a check. No credit
or coupons back to Vendor will be accepted.
Conflict of Interest Clause
The vendor will maintain a written code of standards of conduct governing the performance of
their employees engaged in the administration of contracts. No employee, officer, or agent of
the vendor shall participate in the administration of a contract supported by Federal funds if a
conflict of interest, real or apparent, would be involved. Such a conflict would arise when:
1.​ The employee, officer, or agent,
2.​ Any member of his/her immediate family,
3.​ His or her partner, or
4.​ An organization which employs, or is about to employ, any of the above has a financial
or other tangible personal interests that conflict with the ethics and standards of
business conduct of the vendor.
Confidentiality of bid
In submitting a bid, the vendor agrees not to disclose or otherwise reveal the contents of its IFB
to any source outside of the SFA contact, government or private, until after the public opening
of the bid. All vendors who submit an IFB are advised that they are not to have any
communications with the SFA prior to the public opening of bids and intent of award is
announced, unless the SFA Issuing Officer contacts the vendor for the purpose of seeking
clarification. Only those communications with the SFA as authorized by this IFB are permitted.
Protest Procedures
Per IAC Chapter 11.117.20 (8A) any vendor that filed a timely bid or proposal and that is
aggrieved by an award may appeal the decision by filing a written notice of appeal within five
(5) calendar days of the date of award, exclusive of Saturdays, Sundays, and legal state
holidays. Protests must be in writing and provide specific reasons with supporting
documentation for the protest.
Vendors whose IFB has been filed in accordance with the requirements of this IFB may appeal
the decision by filing a written notice of appeal to:
Sarah Enfield, Chief Financial Officer
560 SE University Ave, Waukee, IA 50263
The appeal must clearly and fully identify all issues being contested by referencing the page(s),
section(s), line number(s) and/or the Notice of Intent to Award. A notice of appeal may not delay
the negotiations with the apparent successful vendor.
Indemnification
Awarded vendor shall indemnify participating SFA from and against any and all claims,
demands lawsuits, liabilities, judgments, and expenses (including attorney fees and other costs
of litigation) arising out of or relating to injuries, disease, or death of persons or damages to or
loss of property resulting from or in connection with the negligent performance of this contract
by the vendor, its agents, employees, or one for whom the vendor is responsible. The vendor
liability shall not be limited by any provisions or limits of insurance set forth in this contract. The
obligations, indemnities, and liabilities are assumed by the vendor under this paragraph shall
not extend to any liability caused by negligence of the participating SFA or its employees.
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Commodity Codes
  • NAICS 561720Janitorial Services
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