Project Information

Bid Title

Seeking IEE vendors for GPA requirement of new hematology analyzers, all associated equipment, consumables, installation, validation, training and warranty support

Issuing Agency

HEALTH AND HUMAN SERVICES, DEPARTMENT OF

Location

South Dakota

Published Date

May 26, 2026

Closing Date

Jun 23, 2026

Government Level

Federal

Status

Closed

Ref. #

IHS1524059

Original Source

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Bid Documents

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Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)

Project Description

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Seeking IEE vendors for GPA requirement of new hematology analyzers, all associated equipment, consumables, installation, validation, training and warranty support

Active

Contract Opportunity

Notice ID

IHS1524059

Related Notice

Department/Ind. Agency

HEALTH AND HUMAN SERVICES, DEPARTMENT OF

Sub-tier

INDIAN HEALTH SERVICE

Office

GREAT PLAINS AREA INDIAN HEALTH SVC

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General Information View Changes

• Contract Opportunity Type: Sources Sought (Updated)
• Updated Published Date: May 26, 2026 03:42 pm CDT
• Original Published Date: May 26, 2026 03:41 pm CDT
• Updated Response Date: Jun 23, 2026 02:00 pm CDT
• Original Response Date: Jun 23, 2026 02:00 pm CDT
• Inactive Policy: 15 days after response date
• Updated Inactive Date: Jul 08, 2026
• Original Inactive Date: Jul 08, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)
• Product Service Code: 6640 - LABORATORY EQUIPMENT AND SUPPLIES
• NAICS Code:
  • 334516 - Analytical Laboratory Instrument Manufacturing
• Place of Performance:
  Aberdeen , SD
  USA

Description

Sources Sought: Hematology Equipment Procurement, Delivery, Installation, Training, and ongoing

support of Hematology analyzers and associated equipment required for diagnostic testing at the

Great Plains Area Indian Health Service (GPA IHS) healthcare facilities (5 Hospitals, and 7

Clinics), Aberdeen, South Dakota.

Sources Sought Notice Number: IHS1524059.

This is a Sources Sought notice. This notice DOES NOT constitute a request for proposal, request

for quote or invitation for bid. This Sources Sought is a market research tool being utilized to

determine the availability of qualified Indian Small Businesses Economic Enterprises (ISBEEs) and

Indian Economic Enterprises. (IEEs) capable of performing the requirement prior to issuing a

Request for Quote. This is not a solicitation for proposals and no contract will be awarded from

this announcement.

No reimbursement will be made for any costs associated with providing information in response to

this announcement. All responses will be provided by an e-mail response. No presentations will be

scheduled.

Your responses to the information requested will assist the Government in determining the

appropriate acquisition method, including whether a set-aside is possible. The applicable NAICS

code for this acquisition is 334516 (Analytical Laboratory Instrument Manufacturing).

1.0 BACKGROUND

The Indian Health Service (IHS) an agency within the Department of Health & Human Services is

responsible for providing federal health services to American Indians and Alaska Natives. The

Indian Health Service provides a comprehensive health service delivery system for approximately 1.9

million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35

states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into

twelve physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville,

Navajo, Oklahoma, Phoenix, Portland and Tucson.

The Great Plains Area Office (GPAO) works in conjunction with its 19 Indian Health Service Units

and Tribal Managed Service Units to provide health care to approximately 122,000 Native American

located in North Dakota, South Dakota, Nebraska, and Iowa. The Area Office’s service units include

seven hospitals, eight health centers, and several smaller health stations and satellite clinics.

2.0 OBJECTIVE

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and

spiritual health of American Indians and Alaska Natives to the highest level. As part of this

mission, the IHS is committed to ensuring the safety and security of its patients, staff, and

facilities while providing high-quality healthcare services across its regions.

To support this mission, GPA IHS facilities require reliable, high-quality hematology analyzers to

support patient care. Equipment must meet CLIA standards, interface with the facility’s laboratory

information system (LIS), and handle projected test volumes. This procurement shall ensure

continuity of care, improved diagnostic accuracy, and compliance with federal and tribal health

regulations.

3.0 SCOPE OF WORK

The Contractor shall provide new hematology analyzers and all associated equipment, consumables,

installation, validation, training, and warranty support.

Deliverables include:

• Hematology analyzer(s) and peripherals

• Reagents, controls, calibrators (initial supply)

• Installation, calibration, and verification

• User training for clinical personnel

• Supported LIS platforms (or “existing IHS LIS only”)

• That custom development beyond standard interfaces requires modification

• Warranty and service coverage

See Equipment Requirements in the Statement of Work Required Testing Parameters

At a minimum, the analyzer shall report the following parameters using automated methodologies:

Hematology Parameters

Automated Differential – Percentages Absolute Counts

Immature Granulocytes

The analyzer shall support automated flagging and review of abnormal results in accordance with

CLIA, manufacturer specifications, and laboratory policy.

Analyzer Specifications

The hematology analyzer(s) must include:

• Automated CBC with 6-part differential (Immature Granulocyte count)

• Abnormal cell flagging and alerts

• Automated reagent management

• Processing speed suitable for workload (see Appendix A for test volumes)

• Open and Closed-tube sampling (see Appendix B System Requirements by Facility)

• Pediatric (microtainer) tube sampling capability

• STAT capability

• Barcode scanning

• Adequate onboard storage

• LIS/HL7 compatibility

Physical & Operational Requirements

• Bench-top model

• Environmental tolerances for clinical use

• User-friendly interface

Salient Characteristics

1. Size of instrumentation is small footprint (~40” W × 24” D) tabletop models and other

configurations available as needed.

2. Body Fluid Capabilities are FDA approved assays.

3. Instruments have single aspiration pathways.

4. Compatible with standard microtainer tubes.

5. Analyzer programmable features allow for reduced need for manual differentials.

6. Available slide maker and strainer on selected units, if needed.

7. Continuous automated/real-time calibration and verification.

8. Vendor uploaded quality control values.

9. Automatic manufacturer downloaded quality control ranges.

4.0 TYPE OF ORDER

The anticipated contract type is Firm-Fixed-Price, Monthly Flat Rate, Indefinite Delivery

Indefinite Quantity (ID/IQ) contract with an estimated five-year ordering period. This will be a

Non-Personal Service Type, Commercial Item, Purchase Order to provide equipment delivery,

installation, training, and ongoing support of Hematology analyzers and associated equipment

required for diagnostic testing for 12 locations within the GPA IHS, Aberdeen, South Dakota.

5.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: 5-year ordering period (IDIQ)

6.0 PLACE OF PERFORMANCE

All work shall be performed at the designated federal facilities, as listed in the contract. A

table of currently supported facilities is included in the SOW.

7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

Deliverables Deliverable Description Due

Equipment Delivery Analyzer(s), peripherals At contract start

Installation & Setup Installation, calibration, verification Within 10 days

Method Verification CLIA-compliant accuracy and precision checks Within 30 days

LIS Interface Setup Interface build + validation As scheduled

Training Onsite training + materials At installation

Documentation Package Manuals, QC, maintenance guides At installation

Warranty Documentation Written warranty At award/installation

8.0 PAYMENT

Invoices submitted under any award will be required to utilize the Invoice Processing Platform

(IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment

Requests”.

Payment will be made upon receipt of a complete and accurate invoice, and successful completion of

an acceptance inspection in accordance with the Prompt Payment Act. Invoices shall be submitted

with all information and supporting documentation. A complete and accurate invoice is substantially

correct in that all aspects of the required information are clearly evident on the invoice and submitted

through the Invoice Processing Platform (IPP.gov) with a copy to Donald Johnston (COR I), Deputy

Laboratory Consultant, or his designee.

Invoice Frequency and Submission

• The Contractor shall submit monthly invoices for services performed during the preceding billing

period.

• Invoices shall be submitted in accordance with FAR 52.212-4(g) and Government invoicing

instructions provided at award.

• Each invoice shall reference:

o Contract number

o Applicable Task Order or Delivery Order number

o Billing period (start and end dates)

9.0 Capability Statement/Information:

Interested parties are expected to review this notice and attached Statement of Work (SOW) to

familiarize itself with the requirements of this project. Failure to do so will be at your firm’s

own risk. The following information shall be included in the capability statement:

1. Company Name

2. Company point of contact, mailing address, e-mail address telephone number, and website address.

3. Name, telephone number and e-mail address of a company point of contact that has the authority

and knowledge to clarify responses with government representatives.

4. Company Unique Entity Identification (UEI) number

5. Business size and type of business (e.g., ISBEE/IEE, 8(a), SDVOSB, etc.). All respondents should

be registered on the System for Award Management (SAM) located at https://www.sam.gov.

6. Capability narrative

7. Relevant Past Performance information in sufficient detail:

(a) current capability and capacity to perform the work;

(b) prior completed events of similar nQulatiy ature/size;

(c) organizational experience and management capability; and

(d) examples of prior completed Government contracts and other related information.

8. Capability statements shall not exceed 10 single-sided pages, inclusive of attachments and

resumes, and shall be submitted in either Microsoft Word or Adobe PDF format. Submissions shall use

a minimum 12-point font, single spacing, 8.5 x 11-inch pages, and one-inch margins on all sides.

Respondents will NOT be notified individually of the results of the sources sought.

Important notice:

It must be clearly understood that this Sources Sought notice is not an award or commitment by the

Government. The offeror is further advised that funding may not become available. If funds are not

available, no award will be made. The offeror will not be reimbursed for any/all effort or

submission preparation costs.

10.0 Closing Statement

Point of Contact: Mona Weinman, Contract Specialist, at mona.weinman@ihs.gov Submission

Instructions: Interested parties shall submit capability documentation via email to Mona Weinman, Contract

Specialist, at mona.weinman@ihs.gov. Must include Sources Sought Number IHS1524059 in the Subject

line. The due date for receipt of statements is June 23, 2026, at 2:00 p.m. Central Time (CT).

All responses must be received by the specified due date and time in order to be considered.

Again, this notice is for information and planning purposes only and shall not be construed as a

solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the

preparation of any information submitted. As a result of this notice, IHS may issue a Request for

Quote (RFQ).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or

otherwise pay for the information provided in response. The Government reserves the right to use

information provided by respondents for any purpose deemed necessary and legally appropriate. Any

organization responding to this notice should ensure that its response is complete and sufficiently

detailed to allow the Government to determine the organization’s qualifications to perform the

work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the

information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation may be

published in SAM.gov. However, responses to this notice will not be considered adequate responses

to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be

included in your response.

Attachments/Links

Contact Information

Contracting Office Address

• DIVISION OF ACQUISITION MANAGEMENT FEDERAL BLDG 115 4TH AVE SE RM 309
• ABERDEEN , SD 57401
• USA

Primary Point of Contact

• Mona Weinman
• mona.weinman@ihs.gov
• Phone Number 6059455427

Secondary Point of Contact

History

• May 26, 2026 03:42 pm CDTSources Sought (Updated)
• May 26, 2026 03:41 pm CDT Sources Sought (Original)

Commodity Codes

• FSC 66Instruments and Laboratory Equipment

• NAICS 334516Analytical Laboratory Instrument Manufacturing

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